Administrative Assistant Job Vacancy at World Bank Lusaka Zambia

Job # 120298
Job Title Administrative Assistant
Job Family Administration
Location Lusaka, Zambia
Appointment Local Hire
Job Posted 07-Feb-2012
Closing Date 22-Feb-2012
Language Requirements English [Essential]
Appointment Type
Background / General description
Key role and responsibilities of Administrative Assistant include: The Administrative Assistant, mapped to the CMU, will work as part of the administrative and resource management staff in the Zambia country office. Under the general supervision of the Country Director, and the direct supervision of the Zambia CO Resource Management Officer, the Administrative Assistant would carry out the following functions: Note: A potential candidate has been identified and intends to apply for this position. However, this remains a competitive process and interested candidates are encouraged to apply. Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 3 year renewable term appointment.
Duties and Accountabilities
Relocation Assistance Responsibilities: Pre-assignment
•Answer location specific queries from prospective incoming staff and families.
•Provide pre–arrival information and resources to ensure successful orientation to new environment.
•Plan and schedule pre-assignment appointments as per request of IRS. Housing
•Organize neighborhood orientation tour.
•Identify and monitor reliable housing realtors to work with the Bank.
•Overview the IRS home search process. Provide guidance on lease/contract
•Accompany IRS and family on home neighborhood familiarization. Education
•Establish and maintain liaison with schools used by international families.
•Provide information to relocating staff and HRSGM on local schooling options.
•Schedule school visits for staff and their families and accompany them as necessary.
•Facilitate, track and inform IRS on registration process and status of school application. Settling In Support
•Provide guidance on opening of Bank Accounts, drivers license, etc.
•Provide information on car purchase – both diplomatic and local.
•Provide information the setting up of utility accounts. Relocation Support
•Develop and update useful relocation resources e.g. list of electricians, plumbers, maid referrals and useful addresses etc.
•Provide departing families with information about the closing of utilities, bank accounts and preparation for moving on to another duty station. Connect the departing family with next assignment contacts. Spouse / Partner Employment Liaison:
•Provide information /resources for job-search and employment integration for spouses/partners at post. Publications
•Assist HRSGM in building an up-to-date depository of country specific information to help in pre-departure briefings.
•Develop and deliver a briefing on housing options, hiring and managing domestic staff, healthcare system, expatriate associations, and useful resources. Other Administrative Responsibilities •Responsible for all office facilities, ensuring that all facilities are in good working order.
•Processing of Diplomatic IDs and Section 3 for eligible IRS.
•Processing of ZRA documents for clearing of office goods and IRS household goods.
•Management and close follow-up of VAT refund for eligible International Staff from Zambia Revenue Authority;
•Contacting pre approved vendors for small repairs for office/residences, CO vehicles; request for proforma invoices;
•Physical verification of goods received.
•Management of Office Supplies: verification/control of stocks; distribution to staff;
•Charge back management for telephones/cell phones, pouch/courier, photocopies and personal use of office vehicles, producing a monthly summary for each category for loading in SAP.
•Maintenance of charge back files.
•SOE audit for staff trips as well as maintenance of Travel files.
•Issuance of visa letters for staff and other Bank sponsored travelers.
•Creation of trip requests for non Bank staff and STCs, UPI requests
•Physical check (two times per year) of CO assets;
•Follow up of daily management of CO transportation pool; Regular review of vehicle log sheets and other related records pertaining to the administration and use of CO vehicles;
•Custodian of petrol/gas oil vouchers;
•Coordinating cleaning services and monitoring cleaning company employees.
•Any other duties as assigned
Selection Criteria
•A minimum of college diploma in accounting or administration with four years of experience preferably in a computerized accounting environment. •Strong interpersonal skills and commitment to work in a team –oriented, in a multi-disciplinary within a matrix management environment. Prior Bank Group experience would be an advantage.
•Sound organizational skills and ability to prioritize and deliver assignments as required and ability to work under pressure and to meet tight deadlines.
•Strong English language skills (verbal and written).

To Apply;
http://extjobs.worldbank.org/external/default/main?pagePK=64273552&piPK=64778863&theSitePK=1058433&JobNo=120298&order=descending&sortBy=job-req-num&location=ALL&menuPK=64778838

Team Assistant Job Vacancy at World Bank Dakar, Senegal

Job # 120249
Job Title Team Assistant
Job Family Other
Location Dakar, Senegal
Appointment Local Hire
Job Posted 31-Jan-2012
Closing Date 21-Feb-2012
Language Requirements English [Essential]; French [Essential]
Appointment Type
Background / General description
The World Bank Country Office in Senegal seeks applications for a position of Team Assistant in the Administrative and Client Support (ACS) Network. The Team Assistant will be a member of the Country Office staff recruited locally and based in Dakar, Senegal. The Team Assistant has dual reporting to a supervisor in the sector team (s) and to the Executive Assistant based in the Office of the Country Director, Dakar, Senegal. Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 2 year renewable term appointment.
Duties and Accountabilities
Among other duties, the Team Assistant will (i) provide and carry out the full range office support work in a very demanding international work environment; (ii) co-ordinate with service units, and liaise frequently with team members both in Washington and in the Country Office; (iii) co-ordinate time management and schedules, taking current and future priorities into account, anticipate and monitor changes, and communicate the information; (iv) produce complex texts, reports, presentations, charts, graphs according to standard Bank formats and distribution; (v) draft correspondence and proofread materials; (vi) solve non-routine problems creatively and resourcefully, and assist in the preparation and logistical planning of various events; (vii) track assigned tasks/project steps/ timetables using modern office management technologies, coordinate with relevant staff, provide assistance and/or information on project-related matters; (viii) maintain up-to-date work unit project and other files (both paper and electronically); and retrieve data from various sources and compiles these for use by the Country Director and/or the Country Management Unit (CMU).
Selection Criteria
Among other criteria, the successful candidate should be holding a minimum of college diploma preferably in Secretarial Studies or Office Management or Business Administration, or other relevant qualification (Baccalaureate + 3 or equivalent); with at least 4 years of direct relevant experience in a large International or Service or Private Sector Organization; proficient in English (verbal and written) and effective time management and organizational skills.
To Apply;
http://extjobs.worldbank.org/external/default/main?pagePK=64273552&piPK=64778863&theSitePK=1058433&JobNo=120249&order=descending&sortBy=job-req-num&location=ALL&menuPK=64778838

Driver Job Vacancy at World Bank Abuja, Nigeria

Job # 120240
Job Title Driver
Job Family Administration
Location Abuja, Nigeria
Appointment Local Hire
Job Posted 30-Jan-2012
Closing Date 20-Feb-2012
Language Requirements English [Essential]
Appointment Type
Background / General description
The World Bank, a leading multi-lateral institution in global economic development, is currently searching for a Driver to provide an effective and efficient day to day logistics transport function for the Office in Abuja, Nigeria. S/he is expected to operate and maintain bank vehicles with a focus on safety; performing daily pre-trip and post-trip vehicle inspections; performing minor maintenance tasks on the vehicles when necessary; fueling the vehicles; ensuring that periodic scheduled vehicle maintenance is completed and reported; documenting customer usage; preparing trip reports; providing safety briefing to staff/passengers; and providing other services as requested by the supervisor. Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 2 year renewable term appointment.
Duties and Accountabilities
• To drive the World Bank Office car for all official purposes. • To accompany Bank Staff in meetings within the city of Abuja and on field trips. • To take care of the car and follow up with its maintenance schedules
• To deliver messages on behalf of the World Bank Office
• Maintenance of driver’s log book and record keeping.
• Airport reception and protocol duties for visiting mission as may be assigned from time to time
• Strict adherence to safety procedures
• Any other duties as may be required for the mission of the World Bank
Selection Criteria
• Completion of Secondary school with at least 5 passes in WASC/SSCE including English Language.
• At least 5 years driving experience, defensive driving skills being an advantage
• Possess a valid driving License
• Ability to speak and write English fluently
• Ability to interact in the Local Language is desirable
• Capable of supplying references to the above
To Apply;
http://extjobs.worldbank.org/external/default/main?pagePK=64273552&piPK=64778863&theSitePK=1058433&JobNo=120240&order=descending&sortBy=job-req-num&location=ALL&menuPK=64778838

Team Assistant Job Vacancy at World Bank Addis Ababa, Ethiopia

Job # 120353
Job Title Team Assistant
Job Family Administration
Location Addis Ababa, Ethiopia
Appointment Local Hire
Job Posted 14-Feb-2012
Closing Date 06-Mar-2012
Language Requirements English [Essential]
Appointment Type
Background / General description
The World Bank, Ethiopia Country Office, requires the services of highly organized and energized professional, capable of operating effectively and discreetly in a very demanding, fast-paced and culturally diverse environment, to work as Team Assistant. The successful candidate will work under the supervision of the Executive Assistant and will provide Administrative and client support to the Operational Staff. The job implies frequent interaction with other Units, IFC, MIGA and other institutional units, staff in other locations (locally and internationally), Government officials, consultants and external organizations. Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 2 year renewable term appointment.
Duties and Accountabilities
• Keeping abreast of the Organization’s directives on and ensuring effective processing of all project documents. • Using desktop processing skills to produce complex texts, reports, figures, graphs, etc., according to Bank format and distribution. • Collecting and inputting data provided by Task Team Leaders into the central database, including processing new project status reports. • Tracking and reporting on appropriate aspects of the Team’s operational activities. • Drafting standard letters, memos, faxes, etc. conforming to the Organization’s regional standards, using proper grammar, punctuation and style. • Drafting minutes of meetings. • Performing Analytical tasks as may be requested by the Team Leader from time to time. • Providing assistance in editing large documents. • Maintaining up-to-date divisional project files (both paper and electronic). • Answering internal and external queries on the assigned portfolio or, as necessary, taking accurate and comprehensive telephone messages, and routing them to appropriate persons to handle. • Assisting in preparation and logistical planning for various events, e.g. conferences, workshops, negotiations, board presentation and signing, etc. • Maintaining current distribution lists, phone/address lists of project/product contacts, and distributes documents for the team. • Serving as a back-up to other staff and Task Team Assistants on project and administrative
Selection Criteria
• Excellent command of written and spoken English • Excellent interpersonal and communication skills, and ability to interact tactfully with people of all levels. • Demonstrable team spirit and strong desire to actively contribute to a team’s objectives. • Willingness to extend his/her working hours to meet deadlines and at short notice. • Ability to function effectively in multi-disciplinary teams within a matrix management environment. • Ability to work independently and produce excellent results under pressure. • Excellent word and data processing skills (Word, Excel, Lotus Notes, etc.) • Ability to pass relevant Bank Group tests in place at time of recruitment (e.g. English language, computer applications, etc.). • Minimum of two years cognate experience. • First Degree or equivalent obtained from recognized tertiary institution. above

To Apply;
http://extjobs.worldbank.org/external/default/main?pagePK=64273552&piPK=64778863&theSitePK=1058433&JobNo=120353&order=descending&sortBy=job-req-num&location=ALL&menuPK=64778838

Security Specialist Job Vacancy at World Bank Nigeria

Job # 120328
Job Title Security Specialist ( Country)
Job Family General Services
Location Abuja, Nigeria
Appointment Local Hire
Job Posted 10-Feb-2012
Closing Date 02-Mar-2012
Language Requirements English [Essential]
Appointment Type
Background / General description
The position of Security Specialist - Country (SSC) will be established in the World Bank Group’s Country Office in Abuja, Nigeria. The incumbent will also provide security support to the International Finance Corporation (IFC) Country Office in Lagos. The incumbent will serve in a full time capacity and on-call for emergencies. While reporting to the GSDCS Senior Security Specialist (SSS) for Africa, the SSC will discharge his/her assignment under the direct authority and guidance of the Security Specialist Region (SSR) for West Africa (Anglophone) based out of Lagos and the Country Director in Abuja. Operational support, direction and technical supervision will be provided by the SSS – Africa, SSR – West Africa (Anglophone), the Global Security Specialist and the Head of Global Security, World Bank Corporate Security. From time-to-time there may be a requirement to provide security coverage in other countries in which the WBG operates. The duties of the SSC are to provide security support to World Bank Group country office staff in the following areas: a) security management; b) security awareness; c) contingency planning; d) protective services.
Duties and Accountabilities
Details of these duties are described below but other responsibilities may be added as needed. a. Security Management – i. Assist the Country Director in developing and overseeing the day-to-day conduct of the office security program, ensuring preparation of adequate responses to security incidents, natural and man-made disasters. ii. Develop and maintain a self sustaining security program to offer extended security services to staff. Components of this program include a 24-hour service for all bank staff such as mobile response for criminal activity and motor vehicle accidents. iii. Provide technical security advice, in consultation with the SSS/SSR and Corporate Security, for the existing and any potential new office including site selection and the establishment of effective physical and procedural security measures. iv. Liaise with the contracted guard company and host government office regarding the guard services provided to the country office and the residences of international staff members. v. Manage the video surveillance, card access and other physical security and fire/life safety systems. Carry out evacuation drills periodically. vi. Conduct residential security surveys at the residences of staff members, and provide advice as to possible remedial actions that will improve security profile. vii. Provide general residential security advice to all staff. viii. Provide advice on security arrangements of hotels the country office recommends Travel Services to negotiate agreements with. ix. Liaise with local law enforcement, diplomatic/international organizations and private security officers in close consultation with the Country Director or designee. Develop and strengthen contacts with local authorities. Monitor status of local investigations involving Bank Group interests. x. Assist staff and visiting missions reporting (criminal incidents, suspicious activity, and special coverage) to the local authorities and WBG management. xi. Provide Visiting Missions with advance practical security advice and contact information, arrival briefing specific to their mission and communications and logistical support for field missions. Ensure a viable system is in place to track, note arrival/departure/residence changes, and coordinate with UN-DSS and the Watch Office. xii. Develop and submit a Security Risk Assessment within the GSDCS specified frequency for the country of responsibility. b. Security Awareness – i. Provide security briefings to all newly arriving staff and visiting missions. ii. Provide customized security advice and support for field missions. iii. Constant monitor of the environment with an eye on issuing any security advisory through the Country Director or designee that may affect the safety and security of staff, families, and/or WBG operations. iv. Draft security advisories with advice on risk mitigation for issuance by the Country Director or designee on the general security situation, specific incidents and during periods of heightened threat. The security advisories must constantly contain new and crisp information to continuously draw the attention of staff to the import message relayed by the advisory as recirculation of old advisories will simply lead to staff no longer paying attention. v. Conduct periodic security awareness briefings for all staff. vi. In conjunction with the Country Director and SSS/SSR, deliver relevant security training to Country Office staff (and, as needed, for dependents). c. Crisis Management – i. Coordinate revisions of the Emergency Response and Business Continuity Plan (ERBCP) on a bi-annual basis or more frequently as required or directed. ii. Serve as advisor to, and conduct training for, the Country Office Emergency Management Team. iii. Maintain and update as necessary all country office contingency planning material, reference documents and annexes. iv. Organize periodic tabletop exercises to test the ER&BC Plan. v. Maintain and periodically test the staff telephone tree and warden system. vi. Organize security and fire/life safety training and briefings for all staff. vii. Maintain and enhance the country office travel management system and WBG travel clearance program in coordination with the Watch Office and UNDSS to track the location and contact information for all visiting mission personnel. Ensure that the Emergency Staff Locator (ESL) data base is implemented and used accordingly which will positively contribute towards account for staff during emergencies. d. Protective Services i. As required, accompany WBG staff on identified high risk movements to provide hands on security management and reduce the risk for injury or attack. Constantly assess the immediate surroundings as a gauge to evaluate the level of assistance required to provide effective security support of the mission. ii. Initiate emergency response actions in the event of an emergency or a direct or indirect threat to the senior official. Take proactive measures to prevent involvement in such activities, and perform reactively to avoid/escape from those in progress. iii. Review weekly staff travel schedules and projected travel itineraries to identify potential security and safety-related issues iv. Assist the Country Director or designee by notifying and arranging police and security support for visiting senior World Bank officials, as may be required and needed. v. Arrange special police protective services support for staff receiving threats due to their Bank related duties or such support that may be required for visiting missions. vi. Coordinate security arrangements for Bank sponsored conferences. vii. Conduct site advances for visiting senior officials of the Bank, visiting missions and conferences.
Selection Criteria
• Masters degree in a relevant discipline or equivalent education in specialized technical training, specific skills or technologies is preferred. • 5 years experience with a law enforcement, military, intelligence, public or private security organization. • Excellent interpersonal skills to deal with executives, managers, staff, government, military and law enforcement officials. • In-depth knowledge of the institutional and socio-cultural dynamics that determine the security and business continuity challenges in Nigeria, including proven expertise in handling security events with durable positive outcomes. • Demonstrated experience with operational planning to include physical security project management and staff travel coordination/monitoring. • In depth knowledge of the development of security policies and procedures consistent with operations in a high risk environment. –with a general understanding of threat mitigation and high risk operations. • Ability to develop detailed security advisories and notifications for consideration and implementation by the Country Management team. • Knowledge of executive protection security practices. • Ability to communicate effectively in English-–orally and in writing. • Excellent computer skills and familiarity with standard computer packages. Conversant with Microsoft office packages – Word, Excel and Power point and the ability to effectively use email and maintain other date bases.

To Apply;
http://extjobs.worldbank.org/external/default/main?pagePK=64273552&piPK=64273556&theSitePK=1058433&JobNo=120328&order=descending&sortBy=job-req-num&location=ALL&menuPK=64262364

Information Technology Analyst, Client Support Job Vacancy at World Bank Rabat, Morocco

Job # 120184
Job Title Information Technology Analyst, Client Support
Job Family Information Management and Technology
Location Rabat, Morocco
Appointment Local Hire
Job Posted 25-Jan-2012
Closing Date 15-Feb-2012
Language Requirements Arabic [Essential]; English [Essential]; French [Essential]
Appointment Type
Background / General description
The World Bank’s Middle East and North Africa Region (MNA) has as its mission to foster sustainable growth with a focus on job creation and poverty reduction, economic and social inclusion, and good governance. MNA attaches particular importance to creating a supportive work environment based on the values of teamwork, transparency, trust, and client service, underlined by professional excellence. MNA places high value on diversity. MNAIT is the Information Technology (IT) and Information Management (IM) team for MNA. The MNAIT team provides services to MNA staff working in headquarters and the country offices including information and records management, technology support, IT asset management, IT training, development of special tools for operational teams, rollout and dissemination of new technology in the region, representing the region in related corporate groups such as ISG, and systems administration. Through these services and other guidance, the IT team aims at enhancing the productivity and effectiveness of staff in fulfilling the business of the region and the Bank. MNAIT is seeking an Information Technology Analyst to provide IT support to the World Bank’s Morocco Office, based in Rabat. This position would also provide support to other World Bank offices in the Maghreb – notably the Algiers and Tunis offices. Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 2 year renewable term appointment.
Duties and Accountabilities
The Information Technology (IT) Analyst will be responsible for providing the Information Management and Technology (IMT) support and training to the World Bank’s staff based in Rabat in particular, and to visiting staff from HQ and elsewhere. The job also involves overseeing the IMT support and IT operations for the World Bank offices in Tunisia and Algeria. He/She will be reporting to the Country Director and will be a member of the MNA IMT team led by the Washington-based Senior Information Technology Officer. The duties of the IT Analyst include, but are not limited to, the following tasks:
• Helps users solve hardware, software and network-related problems.
• Provides network administration, including routine trouble-shooting, maintenance and upgrades.
• Assists in the selection and evaluation of hardware and software.
• Installs, configures, and supports World Bank-standard hardware and software,
including desktops, laptops, printers (local as well as network) and World Bank-standard software (e.g., Lotus Notes, VISTA, Windows 7, MS Office 2007, SAP etc.).
• Provides all types of Notes support, including hardware setups (desktop/laptop/home PCs).
• Prepares and supports laptop computers, including Lotus Notes setups.
• Assists staff with virus control issues.
• Provides IS/IT support to visiting staff from HQ and Country Offices.
• Provides support for the World Bank’s remote access services (Fiber link E360, Lotus Notes, WIFI, etc.) for local as well as visiting staff.
• Assists in the development and maintenance of web pages.
• Provides on-the-spot training to clients, promoting the effective use of technology.
• Assists in setting up and maintaining the network infrastructure at the World Bank’s Rabat’s Office.
• Supports the World Bank’s communication network infrastructure (MPLS, Routers, Switches, Hubs, Local ISP links, etc.). Ensures that the network is functioning on a 24x7 basis. Liaises with the local ISP, Telecom provider and the World Bank’s Network Operations Center (NOC) if required.
• Schedules VCs and supports video conferencing equipment.
• Ensures proper functioning of all office technology equipment, including local telephone system, fax machines, copiers, docking stations and scanners.
• Provides troubleshooting and maintenance services for the PBX.
• Provides direction, support and training in specific applications and/or technologies to users.
• Sets up and operates multimedia equipment for conferences and workshops inside and outside the World Bank’s office. Provides support for PowerPoint presentations and scanning.
• Assists in the procurement of IT equipment and accessories for the office.
• Undertakes ad hoc tasks related to office/information technology tasks and/or equipment as requested by staff or visiting missions. This may include some general office support. • Provides other administrative and logistical support upon request from the Country Director based on business needs.
• Ensures that Bank information and information systems are protected in a manner consistent with Bank information security policy, procedures and standards.
• Oversees the IT support in Tunisia’s and Algeria’s offices.
Selection Criteria
• Bachelor’s degree (or equivalent) in computer science or another related field.
• Solid work experience in IT disciplines within or outside the World Bank Group, with a minimum of 4 years of relevant experience.
• Excellent oral and written English and French or Arabic language skills, including the ability to draft routine correspondence and edit materials.
• Excellent knowledge of Vista, Windows 7, Windows 2008, Active directory and TCP/IP Networks.
• Excellent knowledge of all Microsoft Office 2007 applications, SCCM, SAP and Lotus Notes.
• Ability to troubleshoot and install various hardware and software.
• Ability to work independently and to prioritize workload.
• Capability to train staff on the use of software and installed technology.
• Ability to respond to other project-related assignments.
• Ability to evaluate and implement new systems and technologies to support the evolving needs of the work unit.
• Knowledge of communication infrastructure fundamentals desirable.
• Ability to interact smoothly with the World Bank’s central Information Technology unit and external units on policy and technical issues.
• Excellent interpersonal skills and the ability to effectively deal with end-user problems regardless of technical difficulty.
• Strong knowledge of PC-based hardware, including desktops and laptops; ability to configure and troubleshoot such computers.
• Proven ability and willingness to interact tactfully with internal and external clients at all levels in a multicultural and team-oriented environment.
• Strong communication skills coupled with a self-starter personality.
• Ability to remain calm under pressure in a changing work environment. Courteous and patient demeanor with clients.
• Excellent organizational skills, established record of reliability and strong sense of responsibility. Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 2 year renewable term appointment.
To Apply;
http://extjobs.worldbank.org/external/default/main?pagePK=64273552&piPK=64273556&theSitePK=1058433&JobNo=120184&order=descending&sortBy=job-req-num&location=ALL&menuPK=64262364

Human Resources Officer Job Vacancy at World Bank Addis Ababa, Ethiopia

Job # 120160
Job Title Human Resources Officer
Job Family Human Resources
Location Addis Ababa, Ethiopia
Appointment Local Hire
Job Posted 24-Jan-2012
Closing Date 26-Feb-2012
Language Requirements English [Essential]; French [Desired]
Appointment Type
Background / General description
As part of the World Bank’s Human Resources team for Africa, the Human Resources Officer (HRO) will provide quality human resource support to managers and staff in the Bank’s country offices located in East and Central Africa -provide support initially to country offices in Ethiopia, Sudan (Khartoum), South Sudan (Juba), Democratic Republic of Congo (Kinshasa) and Republic of Congo (Brazzaville). This locally recruited position will be based in the World Bank’s Country Office in Addis Ababa, Ethiopia. The HR Officer will work in concert with team colleagues based in Washington and in other country offices in Africa to support key HR initiatives and programs within a number of offices including implementation of the compensation system, recruitment, performance management, training and staff development. In addition, the HR Officer is responsible for identifying, developing and implementation of business solutions for various workplace issues. This is a locally recruited position that does NOT entail expatriation benefits. Local staff salary and benefits will apply. Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 3 year renewable term appointment.
Duties and Accountabilities
• Serve as an advisor to clients, staff and managers on a wide range of HR-related initiatives, programs, services and issues. • Advise and assist managers in strategic staffing taking into account existing and anticipated work requirements and institutional goals/objectives, e.g. analyze and advise on appropriate staffing levels, skills mix, work force diversity, etc. • Advise and support in the design and implementation of organizational effectiveness interventions, facilitation, development and management of high performing teams. • Advise and assist in staff recruitment, including job definition, interview process, selection/appointment of candidates; staff reassignment, exit strategies and processes, etc. • Work directly with staff members in the Bank’s Country offices on basic skill/learning needs assessments, and contribute to design and implementation of customized learning interventions. • Mobilize resources from the HR Team and other units within HRS and outside as required, to support effective HR management in the client area. • Advise managers and staff on effective career and performance management, and take the lead in identifying, assessing and resolving issues, problems, and conflicts, drawing on other Bank resources as appropriate. • Contribute in implementing the corporate HR Agenda. The role of the HR Officer implies frequent interaction with the following: • Client managers, including Directors or equivalent level, and staff at all levels in Washington and in the country offices. • Colleagues in HR, Resource Management, Legal, Staff Association, Office of Mediation, Office of Business Ethics and Integrity, etc.
Selection Criteria
• The successful candidate should possess a Master’s degree in HR or related field and have a minimum of 5 years’ significant experience as a hands-on HR generalist. Prior experience in recruitment, training, performance management, management coaching and HR consulting is desirable. Candidates with prior experience working in international organizations or multi-national corporations are encouraged to apply. • Other requirements include excellent communications skills in French (desired) and English (required); high proficiency in Computer skills (Excel, Word, Powerpoint etc); and effective facilitation skills. • Sound knowledge of general HR policies, processes and systems; • Demonstrated strong analytical skills; • Proven ability to identify and implement business related HR interventions, and ability to maximize the value added resources available within HRS in order to provide high quality client services; • Professional integrity, willingness and flexibility to “roll-up your sleeves” to engage in all aspects of HR work from identification and design to implementation; • Excellent team skills, ability to collaborate and share knowledge with colleagues and clients at all levels; • Demonstrated excellent communication and conflict resolution skills, and • Ability to create trusting working relationships/partnerships within and across units. Qualified male and female candidates of diverse background (gender, religious, ethnic etc) are encouraged to apply.
To Apply;
http://extjobs.worldbank.org/external/default/main?pagePK=64273552&piPK=64273556&theSitePK=1058433&JobNo=120160&order=descending&sortBy=job-req-num&location=ALL&menuPK=64262364

Senior Disaster Risk Management Specialist Job Vacancy at World Bank Cairo Egypt

Job # 120349
Job Title Senior Disaster Risk Management Specialist
Job Family Urban Development
Location Cairo, Egypt
Appointment Local Hire
Job Posted 14-Feb-2012
Closing Date 27-Feb-2012
Language Requirements Arabic [Essential]; English [Essential]
Appointment Type
Background / General description
Note: A potential candidate has been identified and intends to apply for this position. However, this remains a competitive process and interested candidates are encouraged to apply. Given the rise in frequency and impact of natural disasters, the focus of the international community is shifting from emergency response and post disaster funding to disaster risk prevention and preparedness. This focus is highlighted in the Millennium Declaration, which includes increasing “collective efforts to reduce the number and effects of natural and man-made disasters” as a Millennium Development Goal. Within this context, the World Bank is promoting proactive and strategic approaches for managing natural disaster risk. The Disaster Risk Management (DRM) team of the World Bank’s Middle East and North Africa (MENA) region is promoting the development of disaster risk strategy to support decision makers in disaster risk management. The MENA team is also incorporating research, training and methodologies related to the effects of climate change, including existing variability and climate extremes as well as anticipated effects of changing climate norms. Disasters are already a critical development issue in the MENA region. The share of Natural disaster assistance in MENA follows the Bank-wide trends, with an increase of approximately 6 percent in the mid 1980s to an average of 14 percent in the period from 1999 to 2003. The available data demonstrate that the MENA region is experiencing an increase in natural disasters (earthquakes and floods are the most often recorded rapid onset causes). A recent World Bank study on global natural disaster risk found that seven of the countries in the Middle East and North Africa (MENA) Region are at high risk to natural hazards. This means that at least 30% of GDP and 30% of the population in these countries are located or live in areas at risk to natural hazards. Countries in the MENA region often have a centralized institutional setup, and an ex-post disaster management approach, with limited attention to preventive or mitigation measures. Their current focus is on managing the disasters, not on managing the risk. There is a need to bring the importance of disaster risk management to the attention of policy makers in the region. Better knowledge and new techniques have increased the scope for cost-efficient investments in disaster prevention and contingency planning, and good experiences from other regions have illustrated how disaster risk management (DRM) can be implemented in practice. In October 2010, the Fourth Islamic Conference of Environment Ministers adopted an Islamic Strategy for DRR/DRM, and urged member to take appropriate measures to implement the strategy and requested the Islamic Educational, Scientific and Cultural Organization (ISESCO) in cooperation with the World Bank/GFDRR to develop an executive work-plan for the strategy. This Islamic Ministerial Conference requested also the World Bank/GFDRR to contribute to and cooperate in building capacities, designing tailored training programs, devising appropriate action programs to increase awareness on emergency services work, and coordinating the development of relevant guidelines. In the context of the regional DRM work, the second meeting of the Governing Board of the RCDRR requested the World Bank/GFDRR to develop and implement a 3-year work-plan with the aim of developing RCDRR as a “center of excellence” in DRM. The work plan will be implemented in two phases with joint financing between the Arab Academy and GFDRR as follows: (i) Phase I (one year): Gaining capacity for operating and delivering the main programs and building partnerships; an (ii) Phase II (Two years): Operationalize all programs. Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 2year renewable Coterminous term appointment.
Duties and Accountabilities
An experienced and seasoned professional in the field of environmental sciences and disaster risk management, is needed to lead and expand the regional and sub-regional cooperation activities in MNA as wells as cooperation with MNA countries at national level. The Sr DRM Specialists will report to the MENA Regional Coordinator for DRM. The Sr. DRM Specialist will lead the policy dialogues for the implementation of both the Islamic Executive workplan for DRR/DRM and the workplan to develop the Regional Centre for Disaster Risk Reduction (RCDRR) to support Arab and Islamic countries in mainstreaming DRM in development. An important aspect of this assignment would be to network and seek appropriate learning opportunities within the region for the MNA decision makers, forge partnerships with Regional institutions, integrate best practices into the dialogue amongst MNA members and Regional institutions, participation and contribution to DRM activities and programs in other countries of the region (e.g. Djibouti, Egypt, Yemen, and the Gulf Cooperation Council Countries.) To implement the above, the Senior Disaster Risk Management Specialist will convene a highly specialized group of technical experts in a variety of areas necessary in achieving the above mentioned activities. Key Responsibilities • Lead dialogue with Governments on DRM related issues and assess DRM activities and actions impacts while providing high level advisory services. • Lead dialogue with Academic Institutions, such as the Arab Academy and the Regional Centre for Disaster Risk Reduction, to build regional and national capacities in MNA to manage DRM activities. • Lead the consultation with the GCC Countries for the development of a DRM multi country capacity building program. • Liaise with regional organizations and its specialized agencies such as the GCC, League of Arab States, Organization of Islamic Cooperation and Arab World Initiative in building links and capacity on DRM. • In achieving the activities, the Senior Specialist will procure technical experts, negotiate contracts, and manage the contracts ensuring high quality deliverables within time and budget. • Lead the policy dialogues for the implementation of the RCDRR work program. • Provide support to MENA DRM Teams working in other countries of the region, including Egypt and Saudi Arabia to develop new business lines.
Selection Criteria
• Masters degree in Engineering, Environmental Science or related field. • At least eight years of experience in environment related issues including experience in DRR/DRM at national and MENA regional levels • Good knowledge of the institutions and governance issues related to disaster risk management in the MENA region. Specific elements include: Institutional Assessment; Reconstruction Policy and Planning; International Cooperation; Legislative Framework; Institutional Capacity Building; Transparency and Accountability. • Proven experience in working on DRR with international development agencies. • Knowledge of Post Disaster Needs Assessment • Fluency in both spoken and written English and Arabic is essential.
To Apply;
http://extjobs.worldbank.org/external/default/main?pagePK=64273552&piPK=64273556&theSitePK=1058433&JobNo=120349&order=descending&sortBy=job-req-num&location=ALL&menuPK=64262364

Administrative Assistant Job Vacancy at a Telecommunication Company in Rwanda

Job Title:Administrative Assistant
Our client is a Telecommunication Company in Rwanda and is seeing to recruit a result driven and motivated individual for the vacancy below:

Job Objective:

To manage the Administrative and Financial tasks in line with duties assigned to and various responsibilities.

Duties and Responsibilities:

Be the first point of contact by attending to customer enquiries, complaints, to ensure that exchanged information to and from the office are accurate, unbiased and responded to efficiently.
Receive office telephone calls, guests, answer and direct as appropriate all office related enquiries.
Receive requests and place orders for administrative supplies, stationary and other office requirements and ensuring effective cost controls are in place for this process.
Ensure that all services ( ie telephones, water, power, office vehicles, photocopy machines are available at all times.
Resources management (fleet management, Petty cash budget follow up).
Ensure timely processing of invoices for payment for the country office, filing and record keeping of all country office documents.
Make hotel bookings for in-coming business visitors and manage the transfers to/from the airport cost effectively.
Maintain Country Office Assets and Asset Register.

Qualifications:

Bachelors’ degree in Business Administration or a related field.
2-5 years experience in a similar role.
Bilingual, but originally English speaking person.
Strong communication skills (oral, written).
Solving problem capabilities.
High sense of initiatives taking.
Solid computer literacy.
Presentation skills.
Able to work efficiently as a team member.
Must be Rwandan.

How to Apply:

Please follow the instructions as stated below as failure to do so could lead to disqualification.

1. Send an Application letter and CV/Resume.

2. Merge these two documents into one document in either word or pdf format.

3. Do not attach or send any scanned documents, these are sometimes too large for our inbox.

4. Include the job title and/or reference number in the subject line of the email address and send your application by email to telecomrwandajobs@nftconsult.com

5. Only successful candidates will be contacted. For all other inquiries please contact our offices directly.


Deadline 15 Feb, 2012

Coordination Associate Budget Job Vacancy at UNDP Lusaka, ZAMBIA

Job Title:COORDINATION ASSOCIATE - BUDGET, ADMINISTRATION AND DATA MANAGEMENT
Location : Lusaka, ZAMBIA
Application Deadline : 20-Feb-12
Type of Contract : FTA Local
Post Level : GS-6
Languages Required :
English
Starting Date :
(date when the selected candidate is expected to start) 01-Apr-2012
Duration of Initial Contract : One Year, Renewable
Refer a Friend Apply Now
Background
The UN system in Zambia supports development operations in the country through the activities of UN system agencies represented on the ground. In addition, as the country is moving towards becoming a lower middle income country the coordination between bilateral and multilateral development agencies is critical to ensure that Official Development Assistance (ODA) has the desired impact during the country’s transition.

The UN Resident Coordinator’s Office (RCO) in is responsible for managing the overall coordination of the UN system’s support to national development objectives. These include support to UN reform efforts towards ‘Delivering as One’ (DaO), UN inter-agency coordination and performance management under the UNDAF and joint programmes, monitoring, policy analysis and advocacy on the Millennium Development Goals, engagement on the national aid effectiveness agenda and promoting UN collaboration with relevant state and non state partners.

The Coordination Associate works under the direct supervision of the UN Coordination Specialist. The Coordination Associate supports all functions of the RCO and takes a lead support role in managing administration and resources and financial management, logistical arrangements, assets of the office and client relations as well as facilitating UN activities implementation.
The UN Coordination Associate also works in close collaboration with UN operations and programme teams and UN Development Operations Coordination Office (UNDOCO) staff on UN programme-related issues and information delivery.

Duties and Responsibilities
Provides effective support to UN/UNDAF data collation, analysis and reporting:

Supports data-entry and maintenance of UN/UNDAF related databases;
Supports the capture and consolidation of UN aid flow data, programme and personnel information;
Collects relevant information through web search and review of documents and policy papers as inputs for preparing reports and working papers;
Prepares workshop/retreat reports and ensures effective disseminations;
Supports updating of One UN web site.

Supports effective budget and financial data management:

Monitors RC funds expenditures and prepares regular expenditure updates;
Prepares financial reports;
Sources quotations for timely procurement of goods and services;
Prepares vouchers and requisitions entering vendors information;
Ensures timely payments to suppliers.

Acts as the focal point for UN Non-Resident Agencies (NRAs) and supports their engagement in strategic and programmatic issues relating to the implementation of the UNDAF:

Ensures that the RC and UNCT are fully informed of the mandate, priorities and requirements of respective agencies;
Promotes active and strategic partnerships with NRAs in supporting national priorities;
Ensures effective information sharing and updates to NRAs;
Facilitates incoming country visits of NRAs and prepares background material;
Documents participation and contribution to UNDAF processes and results;
Collects, manages and disseminates data on NRA programmes and activities.

Provides effective administrative and logistical support to meeting and events and the day-to-day running of the RCO office:

Supports meetings of the UN Country Team and Programme management team, including preparation of agenda, reference documents and minutes and timely follow-up on decisions and action points;
Provides logistical support to organizing workshops, trainings, retreats and meetings;
Updates mailing lists as required;
Ensures a proper and accessible RCO filing system;
Manages offices supplies for the RCO;
Supports facilitation for UN spouses/families as required.

Competencies
Corporate Competencies:


Demonstrates integrity by modeling the UN’s values and ethical standards;
Advocates and promotes the vision, mission, and strategic goals of UN;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Treats all people fairly without favoritism.


Functional Competencies:

Knowledge and Learning Management

Shares knowledge and experience from within and outside the UN Country Team;
Encourages UN staff to share knowledge;
Develops deep understanding in UNDAF, UN System reform and MDGs.

Development and Operational Effectiveness

Uses and maintains information/data bases;
Provides inputs to development of simple system components;
Gathers and disseminates information;
Provides inputs to business processes and implementation of new systems;
Manages budget and financial data.

Leadership and Self-management

Focuses on result for the client;
Consistently approaches work with energy and a positive, constructive attitude;
Demonstrates strong oral and written communication skills;
Demonstrates strong organizational skills;
Remains calm, in control and good humored even under pressure;
Is a good team player;
Demonstrates openness to change and ability to manage complexities;
Responds positively to critical feedback and differing points of view;
Solicits feedback from staff about the impact of his/her own behavior.

Required Skills and Experience
Education:

Bachelor’s Degree or equivalent in Business Administration or related field.

Experience:

3 to 5 years of progressively responsible administrative or programme experience;
Experience in the usage of computers and office software packages (MS Word, Excel, etc). Knowledge of spreadsheet and database packages;
Experience in handling of web based management systems is desirable;
Experience in budget and financial management.

To Apply;
http://jobs.undp.org/cj_view_job.cfm?cur_job_id=28071

Area Coordination Job Vacancy at UNDP Mbuji Mayi, CONGO, DEM. REPUBLIC

Job Title:AREA COORDINATOR
Location : Mbuji Mayi, CONGO, DEM. REPUBLIC
Application Deadline : 20-Feb-12
Type of Contract : FTA International
Post Level : P-4
Languages Required :
English French
Starting Date :
(date when the selected candidate is expected to start) 01-Apr-2012
Duration of Initial Contract : 1 year
Refer a Friend Apply Now
Background

In the current transition of the Democratic Republic of Congo (DRC) towards a post-peacekeeping phase, the UN Country Team (UNCT) is called upon to play a greater role in support of stabilization, recovery and of national systems that will allow for sustainable development. In this regard, the UNCT is giving a particular focus to provinces where the United Nations Organization Stabilization Mission in the Democratic Republic of Congo (MONUSCO) is drawing down on its presence as it is increasingly focusing its efforts on the remaining areas of instability in the eastern parts of the country.

This transition process is guided by an Integrated Strategic Framework (ISF), defining a shared vision of the UN system for the DRC with common objectives and key results as well as agreed responsibilities and timelines for the achievement of these. The ISF draws on and is aligned with national development objectives outlined in, inter alia, the Poverty Reduction Strategy (PRSP), the Country Assistance Framework (CAF) and the United Nations Development Assistance Framework (UNDAF).
In order to reinforce coordination amongst members of the UNCT and facilitate the development and implementation of integrated workplans following on the ISF at the provincial level of those parts of the country that are in a post-peacekeeping phase, the UNCT has decided to establish an Area Coordinator Function in key provinces. The Area Coordinator will represent the Resident Coordinator and support Country Team coordination towards common results for the UN System. They will be the main coordinators of the UN system in these areas and the key drivers of the transition process that the UN will be engaging in support to national and provincial authorities. Moreover, with the perspective of the establishment of Joint Peace Consolidation Teams as per the ISF, the Area Coordinators will be the most senior UN representatives in these key provinces.

The Area Coordinator will ensure UN system coherence across MONUSCO and the UNCT in the implementation of the ISF. On the continued drawdown of MONUSCO in non-conflict affected provinces, the Area Coordinator may assume leadership for an Integrated Peace Consolidation Team comprising MONUSCO (or a successor mission) and UNCT capacities in support of a continued UN System engagement at the provincial level.

The Area Coordinator will report to and be directly supervised by the DSRSG (RC/HC) who, in turn, reports to the SRSG.

Duties and Responsibilities

On behalf of the DSRSG (RC/HC) and for the UNCT, in accordance with the 17 January 2006 Note of Guidance on Integrated Missions, and as the most senior UN representative in the province, the Area Coordinator will be responsible for the strategic analysis and for the overarching supervision of the planning and coordinating of the UNCT’s support of stabilization, recovery and development efforts in his/her geographic area of operation. S/he will be working closely with UNCT members, MONUSCO (and an eventual successor mission), international partners and national counterparts including civil society in planning and coordinating the interventions of the key actors involved in the implementation of the ISF. This entails:

To define the strategic direction and be the lead for the elaboration of the integrated (UNCT/MONUSCO) workplans and other common planning documents for peace consolidation, recovery and development activities in the province;
To supervise and oversee, coordinate, monitor and regularly report on the implementation of the integrated workplan and other common activities of the UN system towards peace consolidation, recovery and development;
On the establishment of Joint Peace Consolidation Teams as per the ISF, serve as the most senior representative of the UN system in the province including, inter alia, liaison and close cooperation with provincial authorities;
To provide follow-up on political developments in the province and representation of the views of the UN system to authorities and civil society in accordance with the mandates of the UN;
To act as the humanitarian focal point in provinces where the Office for the Coordination of Humanitarian Affairs (OCHA) has no presence, monitor the humanitarian situation, notify OCHA of any change in this situation and lead the United Nations system, on behalf of the Humanitarian Coordinator and with the support of OCHA as required, in response to breaking humanitarian crisis in the province in close cooperation with humanitarian partners and government counterparts;
To lead and chair the Integrated Mission Planning Team (IMPT) at the provincial level;
To chair UNCT meetings at the provincial level, bringing to the attention of mission management - and addressing - concerns raised by members of the UNCT;
To chair the Area Integrated Security Management Team meetings (ISMT);
To chair the Satellite Management Operations Teams (SOMT);
To manage, in areas where established, all aspects of the UN Joint Offices, including common services, in accordance with agreed terms of reference;
To work with MONUSCO, the UNCT and Provincial Governments for the establishment of coordination mechanisms and structures that will lead and support recovery and development processes in the province;
To co-chair, as appropriate, with relevant Government representatives, forums at the provincial and district level to coordinate recovery and development in the province;
To facilitate continuous information-sharing on peace consolidation, recovery and development activities among stakeholders;
To facilitate and coordinate capacity assessments of local government institutions and entities as well as civil society institutions;
To coordinate United Nations system support of development of capacity and functioning of local authorities, particularly in regards to governance and the delivery of basic government services;
To monitor, report on and coordinate UN activities in support of the development of civil society.

Impact of Results

A more efficient and coherent UN partnership with the Government of the Democratic Republic of Congo at the provincial level to address national priorities in line with “Delivering as One” reform principles;
Improved provincial government leadership, coordination and delivery capacities;
Economies of scale for UN system operations;
Improved strategic orientation, monitoring and evaluation of UN – system interventions at the provincial level.

Competencies

Corporate Competencies:

Demonstrates integrity by modeling the UN’s values and ethical standards;
Advocates and promotes the vision, mission, and strategic goals of UN;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Treats all people fairly without favoritism.

Functional Competencies:
Knowledge and Learning Management

Shares knowledge and experience from within and outside the UN Country Team;
Encourages UN staff to share knowledge;
Promotes knowledge management in the UN and a learning environment in the office through leadership and personal example;
Develops deep understanding in UN System reform and MDGs;
In-depth practical knowledge of inter-disciplinary development issues;
Actively works towards continuing personal learning and development and applies newly acquired skills.

Coordination Effectiveness

Solid Knowledge and relevant experiences in coordination and related fields;
Ability to lead strategic planning, results-based management and reporting;
Ability to lead the design and implementation of UN programme activities, strengthening of strategic partnerships;
Ability to build and sustain effective partnerships with UN Agencies and main constituents, advocate effectively, communicate sensitively across different constituencies.

Management and Leadership

Builds strong relationships with clients (and external actors), focuses on impact and result for the client and responds positively to feedback;
Leads teams effectively and shows conflict resolution skills;
Establishes priorities for self and other members of the office; schedules activities to ensure optimum use of time and resources; monitors performance against development and other objectives and corrects deviations from the course;
In providing advice to the RC, has the capacity to gather comprehensive information on complex problems or situations; evaluates information accurately and identifies key issues required to resolve problems;
Consistently approaches work with energy and a positive, constructive attitude;
Demonstrates excellent oral and written communication skills;
Manages conflict and stress, remaining composed and working as a mediator in crisis or antagonistic situations;
Demonstrates openness to change and ability to manage complexities;
Responds positively to critical feedback and differing points of view;
Solicits feedback from staff about the impact of his/her own behavior.

Required Skills and Experience

Education:

Master’s Degree or equivalent in Economics, Social Sciences, International Relations, Political Sciences or related field.

Experience:

Minimum of 7 years relevant experience preferably with the UN and/or multilateral organizations;
Professional experience in management including but not limited to development, strengthening of organizations and systems including minimum three years of experience in transitional / developing countries;
Excellent knowledge of post conflict and recovery issues, and of the UN system and its procedures;
Relevant experience in information management, and external communications especially in transition environments;
Excellent communication and interpersonal skills, including demonstrated ability to operate effectively across organizational boundaries.

Language Requirements:

Proven fluency in French and a good written and spoken command of English essential.

To Apply;
http://jobs.undp.org/cj_view_job.cfm?cur_job_id=28053

Finance and Administrative Associate Job Vacancy at UNDP Gaborone, BOTSWANA

Job Title:FINANCE AND ADMINISTRATIVE ASSOCIATE
Location : Gaborone, BOTSWANA
Application Deadline : 22-Feb-12
Type of Contract : FTA Local
Post Level : GS-7
Languages Required :
English
Starting Date :
(date when the selected candidate is expected to start) 01-Apr-2012
Duration of Initial Contract : One year
Refer a Friend Apply Now
Background

Qualified Botswana citizens and invited to submit applications for the vacancy below.

The European Commission (EC)-UNDP Partnership on Electoral Assistance has mobilised more than 550 million EURO since 2004 for financial and technical support to transitional democracies and post conflict countries in order to promote and contribute to the organisation of genuine and sustainable electoral processes. An EC-UNDP Joint Task Force (JTF) on Electoral Assistance, composed of the EC, UNDP BDP and PSO, was established to further strengthen and facilitate the already existing EC-UNDP partnership in the field of electoral assistance and improve the overall efficiency and adherence of
the projects to the common EC-UNDP strategic approach.

The JTF monitors and supports the partnership at global level, from the early formulation missions to the end of the contractual obligations; influences policy development in electoral assistance, including advocating adherence to UN and multilateral norms and standards; better positions UNDP with the EC in the domain of electoral assistance and related areas; encourages the professional development of EC and UNDP staff and improves knowledge of the institutional aspects of electoral assistance projects. Particular focus is placed on the training and dissemination of knowledge activities throughout the African region.

Against this background, UNDP Brussels, in its capacity of coordination of the EC-UNDP Task Force, was requested by the EC to prepare a project to be funded, with the Instrument of Stability, in the field of electoral assistance and in the broader area of democratic governance for the SADC.

With initial funding of 500,000 Euros for a 12 months budget, the Project in Support of Electoral Commission Forum of the SADC countries has a regional scope and is financed by the EC as sole donor. Project implementation will be delivered by UNDP Botswana through the direct execution modality (DEX), with the back-stopping support from the UNDP Regional Centre in Johannesburg and advisory support from the EC-UNDP Joint Task Force in Brussels. Building on past and ongoing support in the electoral domain to the SADC, the project is a good example of coordination and harmonisation and is in line with the principles of the Paris and Accra Declarations on Aid Effectiveness in the sense that it is clearly demand-driven and is being designed as a result of extensive consultation among the relevant actors; it involves a strong coordination among its stakeholders and resources for the implementation of the project will be applied to finance regional harmonised activities, in line with the project’s multi country strategy; aims to support the capacity building of national institutions and to provide support based on partner countries’ national strategies, institutions and procedures; and should complement and strengthen existing efforts in the different sectors and avoid duplication of efforts and rationalise activities.

Duties and Responsibilities

Ensures administration and implementation of operational strategies, adapts processes and procedures focusing on the achievement of the following results:

Full compliance with UN/UNDP rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations;
Implementation of effective internal controls, proper functioning of a client-oriented financial resources management system;
Mapping of CO finance business processes and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with office management;
Implementation of cost sharing and trust fund agreements, elaboration of conditions of contributions within the CO resource mobilization efforts;
Elaboration of proposals and implementation of cost saving and reduction strategies in consultations with office management.

Ensures administration of budgets and functioning of the optimal cost-recovery system focusing on achievement of the following results:

Preparation and modifications of budgets for UNDP projects, follow up with HQs on authorized spending limits (ASL) for management projects;
Implementation of the control mechanism for development projects through monitoring budgets preparation and modifications, budgetary status versus ASL, follow up with HQs on ASL for development projects, maintenance of the General Ledger;
Presentation of thoroughly researched information for planning of financial resources of the CO, reports containing analysis of the financial situation.
Timely preparation of cost-recovery bills in Atlas for the services provided by, elaboration and implementation of the income tracking system and follow up on cost recovery.

Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results:

Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas, payrolls are duly prepared, travel claims, MPOs and other entitlements are duly processed;
Coordination and review of accounts closure;
Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues;
Maintenance of the Accounts Receivables for UNDP projects and follow up with partners on contributions;
Timely VAT reimbursements, payment of GLOC by the Government;
Proper receipting of goods and services and establishment of accruals.

Ensures proper CO cash management functioning focusing on achievement of the following results:

Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursement;
Timely identification and recording of receipts for income application;
Daily review of zero-balance account bank statements in Atlas to monitor imprest level identification
and recording of contributions;
Approval and submission of monthly UN exchange rate report to Treasury;
Timely and accurate preparation of bank reconciliations;
Selecting bank transfers and deals for approval and settlements;
Timely preparation of monthly cashflow forecast for use by Operations Manager/Finance Analyst;
Liaison with UN Agencies to obtain estimate of their cash requirements;
Alternate as cashier for cash disbursements made on site.

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement ofthe following results:

Organization of training for the operations/programme/projects staff on financial management;
Synthesis of lessons learnt and best practices in financial management;
Sound contributions to knowledge networks and communities of practice.

Competencies

Functional Competencies:

Building Partnerships

Maintaining information and databases;
Analyzes general information and selects materials in support of partnership building initiatives;
Tracks and reports on mobilized resources.

Promoting Organizational Learning And Knowledge Sharing

Basic research and analysis;
Researches best practices and poses new, more effective ways of doing things;
Identifies and communicates opportunities to promote learning and knowledge sharing.

Job Knowledge/Technical Expertise

Fundamental knowledge of processes, methods and procedures;
Understands the main processes and methods of work regarding to the position;
Possesses knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks (broad range of specialized knowledge related to financial resources management, including formulating budgets, maintaining Accounts Receivables and Accounts Payables, reporting);
Identifies new and better approaches to work processes and incorporates same in own work;
Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
Demonstrates good knowledge of information technology and applies it in work assignments.

Promoting Organizational Change and Development

Presentation of information on best practices in organizational change;
Documents ‘best practices’ in organizational change and development within and outside the UN system;
Demonstrates ability to identify problems and proposes solutions.

Design and Implementation of Management Systems

Data gathering and implementation of management systems;
Uses information/databases/other management systems;
Makes recommendations related to work procedures and implementation of management systems.

Client Orientation

Maintains effective client relationships;
Reports to internal and external clients in a timely and appropriate fashion;
Organizes and prioritizes work schedule to meet client needs and deadlines;
Establishes, builds and sustains effective relationships within the work unit and with internal and external clients;
Responds to client needs promptly.

Promoting Accountability and Results-Based Management

Gathering and disseminating information;
Gathers and disseminates information on best practice in accountability and results-based management systems;
Maintains databases.

Core Competencies:

Demonstrates corporate knowledge and sound judgment;
Self-development, initiative-taking;
Acting as a team player and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively;
Creating synergies through self-control;
Managing conflict;
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member;
Informed and transparent decision making.

Required Skills and Experience

Education:

University Degree in Finance, Business, is a requirement;
Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.

Experience:

7 years of progressively responsible finance and accounting experience is required;
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of
spreadsheet and database packages, experience in handling of web based management systems and ERP
financials, preferably PeopleSoft.

Language Requirements:

Fluency in any of the UN languages and national language of the duty station.

Qualified women, qualified people living with disabilities are encouraged to apply.
http://jobs.undp.org/cj_view_job.cfm?cur_job_id=28074

ICT Support Associate Job Vacancy at UNDP Gaborone, BOTSWANA

Job Title:ICT SUPPORT ASSOCIATE
Location : Gaborone, BOTSWANA
Application Deadline : 22-Feb-12
Type of Contract : FTA Local
Post Level : GS-7
Languages Required :
English
Starting Date :
(date when the selected candidate is expected to start) 01-Apr-2012
Duration of Initial Contract : One year
Background

Botswana nationals are invited to submit applications for the vacancy below.

Under the guidance and direct supervision of the UNDP Operations Manager, the ICT Support Associate provides leadership in execution of ICT services to the UN agencies housed at the UN Building, implements ICT management systems and strategies, provides daily technical support to users of information management tools and technology infrastructure. The incumbent is responsible for review and advice on the use of new technologies that will enhance the UN agencies' productivity. The ICT Support Associate promotes a client-oriented approach.

The ICT Support Associate supervises ICT support staff and works in close collaboration with the Management Support and Business Development, Operations (for all Agencies housed in the UN Building in Botswana), Programme and project teams within the UN agencies in the UN Building and UNDP HQs staff for resolving complex ICT-related issues, collaborates with Regional ICT Officers (RIO), Regional Bureau ICT Managers (RBIM), ICT Managers and other ICT Staff.

Duties and Responsibilities

Ensures implementation of ICT strategies and introduction/implementation of new technologies focusing on achievement of the following results:

Compliance with each Agency’s’ corporate information management and technology standards, guidelines and procedures for the technology environment;
Provision of inputs to elaboration of internal policies and procedures on the use of ICT. Elaboration of the content of internal Standard Operating Procedures in ICT in consultation with each Agency’s office management;
Development and update of each Agency’s ICT annual plan;
Provision of support to the use of Atlas (UNDP’s implementation of PeopleSoft ERP) functionality for improved business results and improved client services.

Ensures effective functioning of each Agency’s hardware and software packages focusing on the achievement of the following results:

Provision of advice on maintenance of equipment and acquisition of hardware supplies, making routine repairs and change of hardware electronic components;
Supervision of the implementation of each Agency’s corporate systems;
Facilitate the development of new software packages for high impact results (e.g. office management system, electronic registry, etc) as required.

Ensures efficient networks administration focusing on achievement of the following results:

Operation of network utility procedures defining network users and security attributes establishing directories, menus and drive-mappings, configuring network printers and providing user access;
Ensure that the each Agency’s desktop and network resources are protected from malicious virus attacks and deploy countermeasures in the event of the attacks;
Trouble-shooting and monitoring of network problems;
Response to user needs and questions regarding network access;
Maintenance of up-to-date parameters of information for the network clients and electronic mail;
Implementation of backup and restoration procedures for local drives. Maintenance of backup logs;
Organization of off-site storage of backups;
Maintenance of measures in place for business continuity and disaster recover processes and procedures including backup and restoration of both server and local storage facilities;
Timely LAN Infrastructure and Internet connectivity upgrade to meet UN Agency requirements.

Provides web management services focusing on achievement of the following results:

Identification of the opportunities and ways of converting business processes into web-based systems to address the issues of efficiency (office management system, donor profile software, knowledge management systems);
Facilitate the creation and maintenance of the Agency web sites and intranet ensuring that the content is updated and meets their requirements.

Provides administrative support focusing on achievement of the following results:

Provision of advice on and assistance in procurement of new equipment for Agencies, provision of technical specifications and information on best options in both local and international markets, review of quotations and bids;
Facilitate maintenance of an up-to-date inventory of the software and hardware;
Maintenance of the library of ICT reference materials;
Faciltate maintenance of the inventory and stock of supplies and spare parts in cooperation with the Agency Procurement Units.

Ensures facilitation of knowledge building and knowledge sharing within Agencies focusing on
achievement of the following results:

Identification and promotion of different systems and applications for optimal content management, knowledge management and sharing, information provision;
Organization of trainings for the operations/ projects staff on ICT issues;
Maintenance of staff training profiles;
Synthesis of lessons learned and best practices in ICT;
Sound contributions to knowledge networks and communities of practice.

Competencies

Corporate Competencies:

Demonstrates commitment to the UN’s mission, vision and values;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Team management and strategic leadership.

Functional Competencies:

Knowledge Management and Learning

Shares knowledge and experience and provides helpful advice to others in the office;
Ability to develop systems for structuring, codifying and providing access to information and knowledge.

Development and Operational Effectiveness

Ability to provide IT support services including IT hardware/ infrastructure support, ERP support, other IT applications support, web design and maintenance;
Good knowledge of PC/LAN operating systems, Microsoft Windows, corporate ICT security and viral protection systems, knowledge of web design, knowledge of Microsoft Windows network administration, ERP;
Ability to supervise and train support staff;
Ability to provide input to business processes re-engineering, elaboration and implementation of new systems.

Leadership and Self-Management

Focuses on result for the client and responds positively to feedback;
Consistently approaches work with energy and a positive, constructive attitude;
Demonstrates openness to change and ability to manage complexity.

Required Skills and Experience

Education:

University Degree in Computer Science desirable Cisco Certified Network Engineer (CCNE) and MicrosoftCertified Systems Engineer (MCSE) or Microsoft Certified Professional (MCP) required.

Experience:

5 to 7 years of working experience in network administration and use of hardware/software,telecommunications facilities, knowledge of database packages, experience in web design.

Language Requirements:

Fluency in the UN and national language of the duty station.

Qualified women, qualified people living with disabilities are encouraged to apply.
To Apply;
http://jobs.undp.org/cj_view_job.cfm?cur_job_id=28070

Procurement Associate Job Vacancy at UNDP Harare, ZIMBABWE

Job Title:PROCUREMENT ASSOCIATE (ZIMBABWEAN NATIONALS ONLY)
Location : Harare, ZIMBABWE
Application Deadline : 28-Feb-12
Type of Contract : FTA Local
Post Level : GS-6
Languages Required :
English
Starting Date :
(date when the selected candidate is expected to start) 01-Apr-2012
Duration of Initial Contract : 1 year
Refer a Friend Apply Now
Background
Under the guidance and supervision of the Procurement Analyst, the Procurement Associate ensures execution of transparent and efficient procurement services and processes in the Country Office (CO). The Procurement Associate promotes a client-focused, quality and results-oriented approach in the Unit.

The Procurement Associate can supervise clerical and support staff of the Procurement Unit. The Procurement Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs staff for resolving complex procurement-related issues and information exchange.

Duties and Responsibilities

Ensures implementation of the operational strategies focusing on achievement of the following results:

Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control;
CO Procurement business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Procurement and Logistics in consultation with the direct supervisor and office management.

Organizes procurement processes for CO, NEX/DEX projects and at the request of other Agencies focusing on achievement of the following results:

Preparation of procurement plans for the office and projects and their implementation monitoring;
Organization of procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations;
Preparation of Purchase orders and contracts in and outside Atlas, preparation of Recurring Purchase orders for contracting of services, vendors’ creation in Atlas. Buyers profile in Atlas;
Preparation of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP);
Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems;
Presentation of reports on procurement in the CO;
Preparation of cost-recovery bills in Atlas for the procurement services provided by UNDP to other Agencies;
Implementation of joint procurement processes for the UN Agencies in line with the UN reform.

Ensures implementation of sourcing strategy focusing on achievement of the following result:

Development and update of the rosters of suppliers, implementation of supplier selection and evaluation.

Ensures organization of logistical services focusing on achievement of the following results:

Organization of travel including purchase of tickets, DSA calculation, PO preparation; arrangement of shipments; vehicle maintenance; conference facilities arrangements.
Timely conducted DSA, Travel Agencies, vehicle;maintenance, hotel and conference facilities surveys.

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

Organization of trainings for the operations/ projects staff on Procurement;
Synthesis of lessons learnt and best practices in Procurement;
Sound contributions to knowledge networks and communities of practice.

Competencies
Functional Competencies:

Building Strategic Partnerships: Maintaining information and databases

Analyzes general information and selects materials in support of partnership building initiatives.

Promoting Organizational Learning and Knowledge Sharing: Basic research and analysis

Researches best practices and poses new, more effective ways of doing things;
Documents innovative strategies and new approaches.

Job Knowledge/Technical Expertise: Fundamental knowledge of processes, methods and procedures

Understands the main processes and methods of work regarding to the position;
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
Demonstrates good knowledge of information technology and applies it in work assignments.

Promoting Organizational Change and Development: Presentation of information on best practices in organizational change

Documents ‘best practices’ in organizational change and development within and outside the UN system;
Demonstrates ability to identify problems and proposes solutions.

Design and Implementation of Management Systems: Data gathering and implementation of management systems

Uses information/databases/other management systems;
Provides inputs to the development of simple system components.

Client Orientation: Maintains effective client relationships

Reports to internal and external clients in a timely and appropriate fashion;
Organizes and prioritizes work schedule to meet client needs and deadlines;
Establishes, builds and sustains effective relationships within the work unit and with internal and external clients;
Responds to client needs promptly.

Promoting Accountability and Results-Based Management: Gathering and disseminating information

Gathers and disseminates information on best practice in accountability and results-based management systems;
Prepares timely inputs to reports;
Maintains databases.

Core Competencies:

Demonstrating/safeguarding ethics and integrity;
Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking;
Acting as a team player and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively;
Creating synergies through self-control;
Managing conflict;
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member;
Informed and transparent decision making.

UNDP Procurement Certification programme

Required Skills and Experience
Education:

Secondary Education with specialized training in procurement;
University Degree in Business or Public Administration would be desirable, but it is not a requirement.

Experience:

6 years of progressively responsible administrative experience is required at the national or international level;
Experience in the usage of computers and office software packages (MS Word, Excel, etc), advance knowledge of automated procurement systems, experience in handling of web based management systems.

Language Requirements:

Fluency in English, Shona and or Ndebele.

N.B.

UNDP Zimbabwe reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Zimbabwe at the same grade level and with similar job description, experience and education requirements;
Applicants are requested to upload a copy of their latest updated P11 Form instead of a CV which can be downloaded from this website: http://www.sas.undp.org/Documents/P11_Personal_history_form.doc

To Apply;
http://jobs.undp.org/cj_view_job.cfm?cur_job_id=28212

International Fitness Instructor Job Vacancy at UNDP South Sudan

Job Title:NATIONAL / INTERNATIONAL FITNESS INSTRUCTOR
Location : Juba, SOUTH SUDAN
Application Deadline : 20-Feb-12
Additional Category Management
Type of Contract : Individual Contract
Post Level : International Consultant
Languages Required :
English
Starting Date :
(date when the selected candidate is expected to start) 15-Mar-2012
Duration of Initial Contract : 3 months
Expected Duration of Assignment : 3 months
Refer a Friend Apply Now
Background
After more than 21 years of protracted war in Southern Sudan, a massive transformation is taking place with hope for sustainable development and peace. Such a hope is premised on the success of the Comprehensive Peace Agreement (CPA) concluded in January of 2005 between the Government of Sudan and the Sudanese Peoples’ Liberation Movement/Army (SPLM/A), the peaceful referendum and the independence of South Sudan.

The legacy of decades of war has left a legacy of inter- and intra-community conflicts, mistrust, divisions, trauma and the need for a broader reconstruction and reconciliation in Southern Sudan.

UNDP has over 500 national and international members of personnel. Many national staff have survived the conflict within Sudan, others were displaced to neighboring countries and are struggling to reintegrate. On the other hand, international personnel are placed in non-family posts in South Sudan under hardship conditions, displacing them from their culture and normal support networks.

All personnel are struggling to cope with the chronic stress of working within a post-conflict environment in which few counseling, social support, and other support and recreational services are available. Of particular concern is the need to help staff deal with traumatic stress, chronic stress, communication and resolution of interpersonal conflicts, multi- and cross-cultural diversity, and alcohol and substance abuse education.

UNDP South Sudan recognizes that counseling services and recreational facilities and activities should be part of the staff wellbeing initiative. Resolving problems, exercise and dealing with personal and work issues is an important part of a staff member’s wellbeing. Therefore, we are seeking to recruit a fitness Instructor to assist in providing exercises as part of the wellbeing of staff in order to ensure work/life balance, which is another important referral service for staff members.

Duties and Responsibilities
Under the direct supervision of the Staff Wellbeing Officer and in coordination with the UNMIS Fitness Instructor in Juba, Southern Sudan, the Fitness Instructor will deliver services in Juba Southern Sudan. Fitness Exercises include aerobics, weight training, cardiovascular programs, general physical welfare support for staff and recreational programs including sporting, social, and cultural events.

The Fitness Instructor will coach groups or individuals in exercise activities and the fundamentals of sports e.g. weight training, cardiovascular programs, aerobics;
Demonstrate techniques and methods of participation. Observes participants and inform them of corrective measures necessary to improve their skills and fitness;
The Fitness Instructor must be passionate about health, wellness and exercise and use his/her skills to help motivate others in reaching their fitness and weight goals;
She/he must be willing to work with people from many different backgrounds and abilities, from professional athletes to elderly people;
Help staff improve their health through exercise and nutrition;
Plays a significant role in the lives of staff who wish to lose weight, get and stay in shape and, in some instances, recover from injury.
She/he must perform physical assessments on new clients and decide on specific goals that the client should accomplish over the course of the training period. Some trainers may suggest ways that a client can adjust his diet to meet his weight or fitness goals;
Design and direct workout programs that are tailored to the client's needs and goals, teach and demonstrate the use of gym equipment, observe the client as he exercises and correct any improper techniques, maintain equipment, administer first-aid if necessary and, in some cases, advise the client in improving lifestyle and diet choices.

Competencies
The Fitness Instructor should be self-motivated, energetic, organized and responsible. He/she should be a good communicator and attentive to their clients' needs, being willing and able to adjust workout programmes at the last minute. He/she should be apt at coordinating schedules and managing time wisely and effectively. Being able to utilize and implement new technology, equipment and techniques is also an essential aspect of the fitness Instructor and an added advantage.

Required Skills and Experience
A high school diploma, having a background in athletics and/or exercise plus training in First Aid including CPR. Or a bachelor's degree or advanced degree in a health-related field like exercise science, nutrition, kinesiology or sports medicine is valuable or should be well-educated in the areas of human anatomy and physiology

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
To Apply;
http://jobs.undp.org/cj_view_job.cfm?cur_job_id=28220

Electoral Support Job Vacancy at UNDP Nairobi, KENYA

Job Title:ELECTORAL SUPPORT EXPERT
Location : Nairobi, KENYA
Application Deadline : 18-Feb-12
Type of Contract : Individual Contract
Post Level : International Consultant
Languages Required :
English
Expected Duration of Assignment : 12 months
Background

Organizational Context:

UNDP Somalia comprises three main clusters: Rule of Law and Security (ROLS), Governance and, Recovery and Sustainable Livelihoods (RSL). The Governance cluster consists of the following components:

Somali Institutional Development Project (SIDP): Providing support to strengthen government functioning at federal and state levels through short term assistance and longer term capacity building interventions;
Local Governance: Supporting formation and development of local governance, and developing a platform for decentralized service delivery, jointly with other UN agencies;
Constitution-Making Support Project: Supporting the constitutional process and participatory governance;
Civil Society and Reconciliation: Strengthening the capacity of civil society and the media in their interface with public institutions in order to promote good governance.

The Somalia Constitution-Making Support Project (SCMSP) focuses on the fundamental pillar of promoting peace, with an overall objective to ensure that a new Federal Constitution for Somalia is prepared in a participatory manner and that its implementation lays a foundation for a legitimate Federal Somali State

In close collaboration with a consortium of international partners, The United Nations Political Office for Somalia (UNPOS) and UNDP are providing support to the Transitional Federal Government (TFG) of Somalia on the constitution-making process through various Transitional Federal Institutions (TFIs) and civil society groups. Of key importance is the recently endorsed roadmap for ending the transition by August 2012. UNDP and other partners are expected to support its implementation, particularly with regard to constitutional, electoral and parliamentary reforms.

In the area of electoral processes and systems, UNDP wants to support the Transitional Federal Institutions to develop electoral laws, processes and institutions that strengthen inclusive participation and professional electoral administration that help build this real and perceived credibility. But because elections are about much more than what happens on Election Day, UNDP intends to use an electoral cycle approach to its work. This addresses longer-term issues of capacity development; institutional strengthening; participation of women and other groups; and the use of technology in electoral processes.

Objectives of the assignment:

To support the implementation of Constitutional Benchmark 2 under the Somali End of Transition Roadmap;
To support development of electoral legislation including the establishment of electoral commission (structure, composition and criteria of membership), drafting of legal procedures as set and and/or required under the Roadmap Benchmark 2;
To assist and advise of future programming based on Roadmap activities and implementation which flows from the Roadmap.

Issues likely to arise: boundary delimitation; designing voter and civic education strategy; developing training manuals, planning and implementation of cascade training for polling officials, media and other electoral stakeholders; advising on gender mainstreaming in electoral management bodies and women’s participation in electoral process; recommending ways of using Information Technology in elections, including expertise in biometrics, data centres, voter registration, polling operations, results transmission and management of results; training on the prevention of electoral violence/conflict and on electoral dispute resolution; developing the capacity of Electoral Management Bodies (EMBs) once established; and other issues as they arise from the Roadmap.

Duties and Responsibilities

Scope of work:

Advise, support and build capacity on design, implementation, etc on all electoral issues and institutions to be created and supported under the Somali End of Transition Roadmap, Benchmark 2: Constiution;
Advisory Services and Programme design and formulation, advisory services on substantive electoral issues, coordination among Roadmap stakeholders and project quality assurance on electoral issues;
Capacity Development: Capacity assessment, planning and implementation of Institutional reform and delivery of training events on topics and issue in the Roadmap and which flow from the Roadmap;
Monitoring and Evaluation: M&E matrix design, preparation of project concepts and project evaluation;
Research and Knowledge Development: Research and literature reviews; conducting lesson learning exercises, developing knowledge products and tools;
Monitoring and Progress controls

The consultants will work under the overall supervision of the Joint Constitution Unit Project manager. A work plan for the consultancy will be developed and agreed to no later than two days after the start of the assignment. Evaluation of the contract will be made against the benchmarks and deliverables set for the assignment of the consultant at the end of the contract duration.

Final product/Deliverables

Development of electoral legislation including the establishment of electoral commission (structure, composition and criteria of membership), drafting of legal procedures and draft voter and civic education strategy);
Training manuals, planning and implementation of cascade training for polling officials, media and other electoral stakeholders;
Recommendations on gender mainstreaming in electoral management bodies and women’s participation in electoral process can be ensured;
Training manuals for Electoral Management Bodies (EMBs) including training on the prevention of electoral violence/conflict and on electoral dispute resolution.

Competencies

Demonstrates integrity by modeling the UN's values and ethical standards;
Displays cultural, gender, religion, nationality and age sensitivity and adaptability;
Ability to work in a team;
Strong interpersonal skills, communication and diplomatic skills;
Openness to change and ability to receive/integrate feedback;
Ability to work under pressure and stressful situations;
Ability to manage workload with minimum supervision;
Strong analytical, reporting and writing abilities.

Other Information:

The expert will be required to have a personal lap top computer.

Required Skills and Experience

Education:

Master’s degree in political science, law, international relations, development studies or any other relevant subject.

Experience:

Minimum 5 years of experience in the area of democratic governance or relevant field, with a minimum of 3 years of experience working on elections;
Experience with the drafting of user-friendly knowledge products such as books, articles, research papers, toolkits, guides, methodologies, analytical documents, policy papers and notes, project and program documents, baseline studies, desk reviews, comparative studies, etc. is an asset;
Experience in management of post-conflict interventions is an asset;
Knowledge of high-level governance, capacity and public communication support is an asset.

Language requirements:

Good command of written and spoken English.

To Apply;
http://jobs.undp.org/cj_view_job.cfm?cur_job_id=28099