Administrative Assistant Job Vacancy at United Nations Kenya

Job Title:ADMINISTRATIVE ASSISTANT, G6

Department/ Office:

United Nations Human Settlements Programme

Duty Station:

NAIROBI

Posting Period:

9 January 2012-8 February 2012

Job Opening number:

12-ADM-UNHABITAT-21925-R-NAIROBI
Org. Setting and Reporting



The United Nations Human Settlements Programme, UN-Habitat, is the agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. This post is located in the Shelter Branch of UN-Habitat.



Responsibilities



Under the direct supervision of the Senior Human Settlements Officer (Urban Law), the incumbent's responsibilities will be as follows:

1. Urban Land, Legislation and Governance:

• Assisting the Senior Human Settlements Officer (HSO) in human settlements analysis, needs assessments and other activities aimed at developing urban legal knowledge, human settlements policies, strategies and programmes;
• Providing administrative support in coordinating technical assistance to member states and local authorities in regard to developing, reviewing and implementing urban laws and monitoring progress, evaluating results and assessing impact;
• Reviewing, verifying and drafting legal documents ensuring conformity to relevant guidelines and requirements, extracting key data, monitoring requisite follow-up actions and approvals;
• Editing and conducting final check for accuracy of a variety of specialized legal documentation, instruments, publications and related correspondence;
• Preparing, maintaining and updating files and internal databases; designing and generating a variety of periodic and ad hoc reports, statistical tables, graphic content and other background materials/notes to facilitate inspection and other reviews;

2. Financial Management and Administration:

• Preparing draft project financial reports, budget revision, process obligations for contracts and agreements through Integrated Management Information System (IMIS);
• Ensuring up-to-date filing systems in accordance with expenditure breakdown and supporting documentation;
• Processing and following up on administrative actions and resolving issues related to project implementation;
• Providing assistance in the organization of conferences, workshops, seminars, meetings and publications by preparing preliminary budgets for approval, preparing invitation letters, booking conference rooms and accommodation for participants.

3. Performing other duties as may be assigned.



Competencies



Professionalism: Demonstrated ability to apply good judgement in the context of assignments given; shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise, is willing to learn from others; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and Organizing: Identifies priority activities and assignments and adjust priorities as required; allocates appropriate amount of time and resources for completing work; uses time efficiently.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; demonstrates openness in sharing information and keeping people informed.



Education



Completion of secondary school education is required. Supplemental training in legal studies, secretarial, administration, accounting, project management or other relevant field will be an advantage.



Work Experience


A minimum of six years of responsible work experience in the field of legal matters, administrative and financial services is required. Two years’ experience at the international level is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in written and oral English is required. Working knowledge of another UN official language will be an advantage.


Assessment Method

Evaluation of qualified candidates for this position will include a substantive assessment which will be followed by a competency-based interview.

Special Notice

Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred in order to take-up the appointment. Staff members are subject to the authority of and assignment by the Secretary-General. All staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

All applicants are strongly encouraged to apply online as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. Online applications will be acknowledged where an email has been provided. If you do not receive an e-mail acknowledgment within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application if necessary.


United Nations Considerations


The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
To Apply;
https://inspira.un.org/psc/UNCAREERS/EMPLOYEE/HRMS/c/UN_CUSTOMIZATIONS.UN_JOB_DETAIL.GBL?Page=UN_JOB_DETAIL&Action=A&JobOpeningId=21925&

Grants, Budgeting and Reporting Manager Job Vacancy at CARE Kenya

Job Title:Grants, Budgeting and Reporting Manager, Kenya
Closing Date: Friday, 10 February 2012

CARE Somalia is an International NGO working in Somalia. CARE and its partners work with vulnerable communities to address the underlying causes of poverty and promote peace and development, through its strategic goal to reduce poverty by empowering women, enhancing access to resources and services, and improving governance.

Leverage your talent by being part of our program expansion in Somalia by applying for this exciting opportunity. The position will be based in our Nairobi Office with regular travel to Somalia.

As a manager you will be a valuable resource required to provide analysis on financial information, co-ordinate budget preparation, reporting and revision activities as per CARE's reporting calendar. You will be required to actively support proposal writing by providing consistent, timely and accurate budget information and tools as well as participating in relevant discussions. The post holder will supervise the grants and contracts functions to ensure compliance with donor reporting requirements. He/She will be responsible for co-coordinating the preparation of Monthly Management Reports and provide support in Month-close related inputs. He/She will also be required to also provide support to all Regional Management Unit.

. PERSON SPECIFICATIONS

Over five (5) years humanitarian aid experience in accounting. Financial management, grants and contracts management and compliance regulatory environment.
Demonstrable experience with requirements of key humanitarian donors and capacity to work in a multi-donor environment, including DFID, ECHO, USAID, and UN Agencies.
Have thorough knowledge of GAAP.
Should possess strong oral and written communication skills, critical thinking, analytical skills and attention to detail.
Have experience and knowledge in Partner financial management .
Should have proficiency in use of computers, MS Office (MS Word, MS Excel, MS Power point) and financial software knowledge in PeopleSoft will be an added advantage.
Have the ability to work independently as well as in a team within and beyond the finance team
Ability to work under stress to meet tied deadlines internally and externally

Required Qualifications

Education/Training
Bachelors' degree in Business administration, Commerce, Finance/accounting option with CPA K or its equivalent to demonstrate the required skills for this position.

How to apply:

To the successful candidate, CARE will offer a competitive remuneration package, a highly energized team environment composed of individuals who are committed to working as one, producing results and enjoying it.

If your career aspirations match with the required profile, please send your Applications clearly marked under subject "GRANTS, BUDGETING AND REPORTING MANAGER-REF/EX/00156" and CVs with daytime telephone and addresses of at least three referees should be sent on or before 10th February, 2012 to;

The Human Resources Office CARE International Email: recruit@csss.care.org

Program Director Job Vacancy at World Vision Somalia

Job Title:Program Director Somalia
Closing date: 03 Feb 2012
PURPOSE OF POSITION:

To strategically provide cross border leadership, develop and direct the implementation of all aspects of World Vision Somalia Ministry as an effective member of the Partnership in line with Twin Citizenship principles to ensure high Ministry quality and high impact in the field; Be accountable for all of aspects of WV’s work in Somalia Ensure that WV Somalia’s ministry is directly contributing to the sustained well-being of children and the fulfillment of their rights within families and communities Represent WV Somalia to all donors, project partners, other WV Partnership offices and divisions, local government, inter-faith representatives and non-governmental organizations serving according to given Power of Attorney

KEY RESPONSIBILITIES:

Spiritual Leadership Ensure that WV Somalia has a high quality Commitment, inter- faith strategy and operations plan Model a high standard of personal leadership, ministry and integrity though lifestyle and work relationships, and provide guidance to staff on the Vision, Mission and WV Core Values Ensure that WV Somalia’s leadership is capable to work in interfaith contexts and is familiar with World Vision’s commitments Ensure that all WV Somalia staff member’s religious preference and practice is treated with dignity and respect Participate and lead regular devotional meetings

Ministry Performance Ensure high ministry quality and high impact in the field by leading in a way that the office is achieving its expected annual targets at all stages of the LEAP cycle on a sustainable basis Ensure LEAP alignment of WV Somalia ministry Ensure adequate resources (in accordance with funding opportunities) are acquired and managed to meet and enable quality program implementation Ensure the highest standards of quality and accountability through compliance with World Vision policies and standards and international standards for emergency response, disaster mitigation, rehabilitation and development Ensure all project proposals, reports, integrated audits, and ministry evaluations are reviewed at a proper level within the office and appropriate actions are implemented, to ensure that impact, accountability, and compliance Ensure measurable improvement in the well-being of children is achieved as evidenced by achieving targeted improvement in the child well-being outcomes Ensure that a national monitoring & evaluation strategy based on technical and managerial indicators exists and is implemented. Ensure accountability for the implementation of effective ministry to all key stakeholders Ensure a relevant, timely and accurate flow of management and operational reports according to program objectives and standards and to meet reporting standards of the support and donor partners, the Regional and Partnership offices (as specified in the Covenant of Partnership) and local partners

Strategy, Operating Plan and Long- and Short- Term Targets Ensure there is a documented WV Somalia strategy, Ministry strategies and operating plans, and the latter have been derived from WV Somalia strategy and has clear, measurable short-term and long-term targets; Ensure that Ministry strategies are aligned with Regional and Partnership strategic priorities Ensure there are clear strategies for People and Culture, Communications and other main functions, and they are based on the office strategy and operational plan and include main priority areas identified in respective Regional and Partnership Strategy. Facilitate and be accountable for the execution and monitoring of strategies

Leadership and Management of the office Promote WV’s Vision, Mission, Core Values and key Partnership Standards and Practices among the staff and partners and ensure these are the core foundation of WV Somalia strategies and work Ensure capable staff is available to implement office strategy and operational plans Ensure that there is an effective management strategy in place to manage projects in a chaotic, changing, and insecure environment Review and approve the office succession plan; ensure that proper capacity is in place and succession plan is updated and executed Promote and participate in leadership development initiatives Lead and manage WV Somalia team in a way that facilitates a high performance culture, open trustworthy relationships and integrity Promote a culture of learning and development, employee engagement and good stewardship of human capital in the office Ensure implementation and compliance to Partnership Performance Management Standards and Principles, while seeking to implement Performance Management guidelines on reasonable level; Champion WV Somalia leadership team in the proper implementation of Performance Evaluations on annual basis for the whole organization Support initiatives for staff care and well-being, both for international and local employees Respect, value and promote gender, age, religious and ethnic diversity Ensure excellent standards in the management of the human, financial, capital and technical resources of the organization, which includes inspiring and maintaining high standards of work and clear accountability to stakeholders Visit projects frequently (security permitting) to encourage, build relationships, and support WV programs

Advocacy and Representation Represent WV Somalia, engage and build strategic alliances with the government of Somalia and Somaliland, WV major donor agencies, WV Partnership, non-governmental agencies, and media. Develop and implement appropriate restricted context advocacy strategies to raise awareness of- and advocate for change in- key issues within the specific context. Lead and facilitate strategies for the promotion of justice that look for the change of unfair structures that oppress those in need; Ensure WV is positioned as a leading NGO in promoting the well-being and rights of children within the country context to deserve public and stakeholders’ confidence and trust. Strengthen awareness of World Vision Somalia’s program both within and outside of the WV Partnership. Ensure that the WV brand is respected within the country and none of office operations or staff conduct harm it. Provide leadership, strategic direction and support to WV Somalia team for developing and implementing excellent donor experience and acquisition of Ministry funds; Identify new opportunities and forge alliances that lead to optimization of all resources.

Financial Management and Financial and Operational Audit Compliance Ensure efficient and effective organizational practices, that result in successful financial and operational audit scores;. Ensure action planning and execution to resolve audit findings in an agreed and timely manner. Undertake appropriate reporting of audit results and actions. Ensure strong financial compliance through timeliness and completeness of financial reports. Ensure strong operational compliance through timeliness and completeness of program/project reports. Provide direction for integrating private and public funds to maximize results and respond to community needs in most effective and efficient way. Manage overall financial integrity of the program to WV Support Offices, donors, the government and other stakeholders. Provide overall strategic leadership and initiative for identifying and securing financial resources to support the program.

Safety and Security, Disaster Mitigation and Preparedness Develop and maintain capacity to respond to natural and man-made emergencies; Maintain, and regularly review security and safety plans and protocols (security manual, evacuation plan, Daily and Weekly Security Analysis, Disaster Preparedness Plan, and risk assessments) at national and field level ensure understanding and compliance by all staff and visitors Deal appropriately and wisely with groups involved in conflict ensuring staff safety and security. Oversee relief efforts, as and when they arise and work in partnership with response teams. Build in-country relief response capacity to ensure adequate disaster management and response Liaise with other international organizations to collect information about the security environment and, where appropriate, discuss joint responses to security threats Ensure staff safety and orient staff to the management of potential risks related to operation within restricted religious context.

Compliance and Country Legal environment Ensure WV Somalia complies to local legal requirements and standards Represent WV Somalia in courts, if required Ensure and oversee proper mechanisms for Child Protection and other WVI Standards and Principles implementation;

Participation in Regional and Partnership initiatives

KNOWLEDGE, SKILLS & ABILITIES:

REQUIRED:

Government Grants & Budgets Good knowledge of financial management and accounting principles, All government grants have got satisfactory evaluation from Donors At least 3 years experience in overseeing large Government grant, its acquisition and donor engagement

Bachelor's degree or equivalent experience in management or Social Sciences Degree in International Development is a plus Significant management experience (general/operational) where there is evidence of both accountability and managerial know-how Fluency in English Willingness to learn and develop Strong Understanding of Human Rights and Particularly Child Rights Familiarity with EU, USAID, DFID, AUS AID and CIDA experience in grant acquisitions, compliance and policy/procedures is an added advantage Proven Leadership and Management skills Ability to present persuasively to Senior Leadership Team, staff, donors, NGOs, government officials, community leaders and other stakeholders Ability to engage and inspire church, NGO, Corporate sector selected cadre by WV Mission and Vision Ability to engage and inspire inter-faith dialogue, NGO, Corporate Sector selected Cadre by WV Mission and Vision Ability to work and travel extensively in country of assignment (hardship/conflict areas) as well as internationally (approximately 20-25%) of working time Ability to work under pressure Proven decision making skills Proven visionary and strategic abilities Ability to develop Program Strategy that anticipates changing needs on the ground/field situations Experience in one of major Ministries (Relief, Development, Advocacy), close familiarity with other two Knowledge of LEAP cycle and Transformational Development indicators is preferred Experience in Advocacy, national advocacy strategy development and leading campaigns Experience in leadership and management of a cross-border NGO operation Understanding of country political, social-economic and cultural context achieved within 3 months after assuming the role Experience in managing a country program in Islam contexts Understanding of Islam Experience and/or understanding of Matrix Management Some experience in leading local fundraising Understanding of local fundraising through working with Embassy representatives

PREFERRED: Advanced degree is preferred
How to apply:

If you are qualified and interested in the position, please visit our website to appl: https://jobs.wvi.org/webjobs.nsf/WebPublished/0CD0670A05E741E38825798300...