Job Title: Administrative Clerk / Receptionist,
ANNOUNCEMENT NUMBER: 11-74
OPEN TO: All interested candidates – All Agencies
POSITION: Administrative Clerk / Receptionist, FSN-105-5; FP-9
OPENING DATE: December 21, 2011
CLOSING DATE: January 4, 2012
WORK HOURS: Full-time; 40 hours/week
SALARY: Information on salary may be obtained from the Human Resources Office
(Position Grade: FP-9 to be confirmed by Washington)
ALL ORDINARILY RESIDENT APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The U.S. Embassy in Kinshasa is seeking an individual for the position of Administrative Clerk / Receptionist at CALI.
BASIC FUNCTION OF POSITION
The receptionist's main purpose is to welcome all incoming students and visitors to the institute; to answer main questions orienting the public in their quest for answers about the institution's activities; and to keep an updated and true record of all payments and information related to the registration process.
A copy of the complete position description listing all duties and responsibilities is available in the Human Resources Office.
JOB OPPORTUNITY ANNOUNCEMENT
QUALIFICATIONS REQUIRED
NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
Education: Completion of secondary school is required.
Experience: Two years of clerical experience or customer service related positions is required.
Language Proficiency: fluency in English (the equivalent of having a CALI Level V knowledge of English), French and at least one of the four widely spoken languages in country is required.
Knowledge: Must have a good general knowledge of good customer service practices.
Skills & Abilities: Must have good organizational skills. Must be able to provide clear information either in English or French when addressed personally or by telephone. Ability to manage and record information related to the registration process and to prepare and deliver reports. Ability and willingness to follow directions. Ability to work well with others and be a team player. Demonstrate a spirit of service to CALI by projecting a positive image at all times and a problem solving attitude. Demonstrate punctuality and complete tasks on time. Must have good computer skills in order to manage information and prepare reports. PC (Word, Excel, Outlook, Internet Explorer) literate.
-2-
SELECTION CRITERIA
When equally qualified, US Citizen Eligible Family Members (AEFMs) and U.S. Veterans will be given preference. Therefore, it is essential that the candidate address the required qualifications above in the application. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy. Currently employed US Citizen EFMs who hold a FMA appointment are ineligible to apply for advertised positions within the first 90 calendar days of their employment. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment, unless currently hired into a position with a When Actually Employed (WAE) work schedule. The candidate must be able to obtain and hold security and medical clearance.
How TO APPLY
Interested applicants for this position must submit the following or the application will not be considered:
Application for U.S. Federal Employment, DS-174 - Job Application Form or
1. A current resume or curriculum vitae that provides the same information as a DS-174;
2. Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with their application.
3. Any other documentation (e.g., essays, certificates, awards, copies of degrees earned) that addresses the qualification requirements of the position as listed above.
CLOSING DATE: January 4, 2012
AMERICAN EMBASSY KINSHASA
Human Resources Office, 498 Ave Lukusa, Kinshasa
Phone 081-8806193; e-mail: HRKinshasa@state.gov
CLOSING DATE: January 4, 2012
Monday, 2 January 2012
Jobs at US Embassy in Congo
Job Title: Supervisory Voucher Examiner
AMERICAN EMBASSY KINSHASA
An Equal Opportunity Employer
Human Resources Office, 498 Ave Lukusa, Kinshasa
Phone 081-8806193; e-mail: HRKinshasa@state.gov
ANNOUNCEMENT NUMBER: 11-69
OPEN TO: All interested candidates
POSITION: Supervisory Voucher Examiner, FSN-420-8; FP-6
OPENING DATE: December 21, 2011
CLOSING DATE: January 4, 2012
WORK HOURS: Full-time; 40 hours/week
SALARY: Information on salary may be obtained from the Human Resources Office
(Position Grade: FP-6 to be confirmed by Washington)
ALL ORDINARILY RESIDENT APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The U.S. Embassy in Kinshasa is seeking an individual for the position of Supervisory Voucher Examiner in the USAID Office of Financial Management (OFM).
BASIC FUNCTION OF POSITION
This position serves as Supervisory Voucher Examiner in charge of all activities in the Payments Section of the Office of Financial Management (OFM). In this capacity the incumbent acts as the quality assurance officer for all transactions processed in the section, to and including verification of payment accuracy, timeliness and validity. The incumbent oversees the operation of the Phoenix automated accounting system, Treasury electronic certification systems and monitors the USAID-contracted cashier (Stanbic Bank).
A copy of the position description listing all duties and responsibilities is available in the Human Resources Office.
SELECTION CRITERIA
When equally qualified, US Citizen Eligible Family Members (AEFMs) and U.S. Veterans will be given preference. Therefore, it is essential that the candidate address the required qualifications above in the application. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy. Currently employed US Citizen EFMs who hold a FMA appointment are ineligible to apply for advertised positions within the first 90 calendar days of their employment. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment, unless currently hired into a position with a When Actually Employed (WAE) work schedule. The candidate must be able to obtain and hold security and medical clearance.
QUALIFICATIONS REQUIRED
NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
Education: Completion of secondary school and a recognized technical school in accounting or its equivalent is required.
Experience: Two years experience in payment systems, banking and finance with emphasis on vouchering is required.
Language Proficiency: Level IV (Fluent) in both written and spoken English is required.
Knowledge: Specific knowledge and understanding of travel, payroll, contract and other procurement principles, theory and practice is required.
Skills and Abilities: Must have well-developed analytical skills, computer skills and mathematical skills. Incumbent must be service oriented and possess good communication skills Access.
JOB OPPORTUNITY ANNOUNCEMENT
-2-
How TO APPLY
Interested applicants for this position must submit the following or the application will not be considered:
Application for U.S. Federal Employment, DS-174 - Job Application Form or
1. A current resume or curriculum vitae that provides the same information as a DS-174;
2. Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with their application.
3. Any other documentation (e.g., essays, certificates, awards, copies of degrees earned) that addresses the qualification requirements of the position as listed above.
CLOSING DATE: January 4, 2012
Drafted: HR: FNSASU
Cleared: USAID: TJOHNSTONE (email)
HR: CKUWAKATA
Approved: AHRO: HMULLER
AMERICAN EMBASSY KINSHASA
An Equal Opportunity Employer
Human Resources Office, 498 Ave Lukusa, Kinshasa
Phone 081-8806193; e-mail: HRKinshasa@state.gov
ANNOUNCEMENT NUMBER: 11-69
OPEN TO: All interested candidates
POSITION: Supervisory Voucher Examiner, FSN-420-8; FP-6
OPENING DATE: December 21, 2011
CLOSING DATE: January 4, 2012
WORK HOURS: Full-time; 40 hours/week
SALARY: Information on salary may be obtained from the Human Resources Office
(Position Grade: FP-6 to be confirmed by Washington)
ALL ORDINARILY RESIDENT APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The U.S. Embassy in Kinshasa is seeking an individual for the position of Supervisory Voucher Examiner in the USAID Office of Financial Management (OFM).
BASIC FUNCTION OF POSITION
This position serves as Supervisory Voucher Examiner in charge of all activities in the Payments Section of the Office of Financial Management (OFM). In this capacity the incumbent acts as the quality assurance officer for all transactions processed in the section, to and including verification of payment accuracy, timeliness and validity. The incumbent oversees the operation of the Phoenix automated accounting system, Treasury electronic certification systems and monitors the USAID-contracted cashier (Stanbic Bank).
A copy of the position description listing all duties and responsibilities is available in the Human Resources Office.
SELECTION CRITERIA
When equally qualified, US Citizen Eligible Family Members (AEFMs) and U.S. Veterans will be given preference. Therefore, it is essential that the candidate address the required qualifications above in the application. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy. Currently employed US Citizen EFMs who hold a FMA appointment are ineligible to apply for advertised positions within the first 90 calendar days of their employment. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment, unless currently hired into a position with a When Actually Employed (WAE) work schedule. The candidate must be able to obtain and hold security and medical clearance.
QUALIFICATIONS REQUIRED
NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
Education: Completion of secondary school and a recognized technical school in accounting or its equivalent is required.
Experience: Two years experience in payment systems, banking and finance with emphasis on vouchering is required.
Language Proficiency: Level IV (Fluent) in both written and spoken English is required.
Knowledge: Specific knowledge and understanding of travel, payroll, contract and other procurement principles, theory and practice is required.
Skills and Abilities: Must have well-developed analytical skills, computer skills and mathematical skills. Incumbent must be service oriented and possess good communication skills Access.
JOB OPPORTUNITY ANNOUNCEMENT
-2-
How TO APPLY
Interested applicants for this position must submit the following or the application will not be considered:
Application for U.S. Federal Employment, DS-174 - Job Application Form or
1. A current resume or curriculum vitae that provides the same information as a DS-174;
2. Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with their application.
3. Any other documentation (e.g., essays, certificates, awards, copies of degrees earned) that addresses the qualification requirements of the position as listed above.
CLOSING DATE: January 4, 2012
Drafted: HR: FNSASU
Cleared: USAID: TJOHNSTONE (email)
HR: CKUWAKATA
Approved: AHRO: HMULLER
Jobs at US Embassy in Ivory Coast- Chauffeur
Job Title: Chauffeur; USAID/PSC; FSN-4
ANNOUNCEMENT NUMBER: CIFO 05-11
(35-11)
IMPORTANT: Applicants who responded to Vacancy Announcement No.CIFO-02-11 (21-11)
need not reapply as their applications will be considered.
OPEN TO: Current Employees of the Mission, US Citizen Eligible Family Members
(USEFMs), Eligible Family Members (EFMs), and Members of
Household (MOH) – All Agencies
POSITION: Chauffeur; USAID/PSC; FSN-4
OPENING DATE: December 20, 2011
CLOSING DATE: January 4, 2012
WORK HOURS: Full-time, 40 hours / week
SALARY: Position Grade: FSN-4
ALL ORDINARILY RESIDENT (OR) APPLICANTS MUST HAVE THE REQUIRED WORK
AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
USAID Locally Engaged Staff (LE Staff) Personal Services Contract positions are open to all
residents of Cote d’Ivoire including US Citizens and third country nationals.
Anyone hired under an LE Staff Personal Services Contract position will be paid in
accordance with the Local Compensation Plan (LCP). US Minimum Wage applies for US
citizens hired to these positions. If the LCP wage is below US Minimum Wage, US citizens
will be paid US Minimum Wage.
All applications will be considered on a competitive basis. Veteran's preference and EFM
status are not applicable to these positions. US Citizens and Permanent Residents of the
US are subject to US Federal and State taxes and local taxes if applicable. It is the
responsibility of the incumbent to ensure they are meeting the requirements of their
individual situations.
The U.S. Embassy/USAID in Abidjan is seeking an individual for the position of Chauffeur for the
USAID Cote D’Ivoire Field Office.
BASIC FUNCTION OF POSITION
This position is located in the US Embassy, Abidjan, Côte d’Ivoire and is supervised by the USAID
Development Counselor. As a member of the USAID Office of the Development Counselor (ODC),
ensures performance of duties reflect well on this section and recognizes the importance of the
timely performance of responsibilities to enable all staff to meet the commitments of the USAID
2 of 3
ODC in Cote d’Ivoire. Assigned as Chauffeur to the Development Counselor, incumbent may also
be assigned driving responsibilities for visiting VIPs.
A copy of the complete position description listing all duties and responsibilities is
available at http://abidjan.usembassy.gov/pds.html.
Important Notice:
When submitting your application via email, please always start the subject line with the
Vacancy Announcement’s number followed by the position title.
E.g.: VA No. CIFO 05-11 (35-11); Chauffeur USAID/PSC
QUALIFICATIONS REQUIRED
All applicants must address each selection criterion detailed below with specific and
comprehensive information supporting each item.
1. Education (15%): Completion of primary school diploma (CEPE or equivalent) is required.
2. Prior Work Experience (25%): Five to seven years of accident free chauffeur experience
is required. At least one year should have been with the U.S. Government or other
international organization.
3. Language Proficiency (15%): Level 3 French and Level 2 English language proficiency is
required.
4. Job Knowledge (25%): Must be knowledgeable of local traffic laws, city streets and traffic
patterns, locations of major buildings, organizations, diplomatic missions, and government
offices, shortest and safest routes to destinations and basic vehicle maintenance
procedures. Knowledge of main routes within Cote D’Ivoire and ability to read road maps
in order to find safe and expeditious alternate routes. Must be able to perform first line
maintenance/repairs.
5. Skills and Abilities (20%): Ability to deliver passengers/ materials expeditiously and
safely is required. Must have local driver’s license appropriate to vehicles operated. Ability
to exercise tact and diplomacy in carrying out responsibilities is also required. Must have
the ability to interact with a wide variety of USG staff including visiting VIPs.
ADDITIONAL SELECTION CRITERIA
1. Management will consider nepotism/conflict of interest, budget, and residency status in
determining successful candidacy.
2. Current employees serving a probationary period are not eligible to apply.
3. Current Ordinarily Resident employees with an Overall Summary Rating of Needs
Improvement or Unsatisfactory on their most recent Employee Performance Report are not
eligible to apply.
3 of 3
How TO APPLY
Interested individuals should submit cover letter and curriculum vitae with details of three
referees to:
The Human Resources Office
Attention: Recruitment Section
American Embassy, Abidjan
01 B.P. 1712 Abidjan 01
Cote d’Ivoire
Fax: (225) 22-49-41-02 or via email to: AbidjanHR@state.gov
Any other documentation (e.g., essays, certificates, awards) that addresses the qualification
requirements of the position as listed above.
POINT OF CONTACT
The Human Resources Office
Telephone: 22-49-40-00
Fax: (225) 22-49-41-02
CLOSING DATE FOR THIS POSITION: JANUARY 4, 2012
ANNOUNCEMENT NUMBER: CIFO 05-11
(35-11)
IMPORTANT: Applicants who responded to Vacancy Announcement No.CIFO-02-11 (21-11)
need not reapply as their applications will be considered.
OPEN TO: Current Employees of the Mission, US Citizen Eligible Family Members
(USEFMs), Eligible Family Members (EFMs), and Members of
Household (MOH) – All Agencies
POSITION: Chauffeur; USAID/PSC; FSN-4
OPENING DATE: December 20, 2011
CLOSING DATE: January 4, 2012
WORK HOURS: Full-time, 40 hours / week
SALARY: Position Grade: FSN-4
ALL ORDINARILY RESIDENT (OR) APPLICANTS MUST HAVE THE REQUIRED WORK
AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
USAID Locally Engaged Staff (LE Staff) Personal Services Contract positions are open to all
residents of Cote d’Ivoire including US Citizens and third country nationals.
Anyone hired under an LE Staff Personal Services Contract position will be paid in
accordance with the Local Compensation Plan (LCP). US Minimum Wage applies for US
citizens hired to these positions. If the LCP wage is below US Minimum Wage, US citizens
will be paid US Minimum Wage.
All applications will be considered on a competitive basis. Veteran's preference and EFM
status are not applicable to these positions. US Citizens and Permanent Residents of the
US are subject to US Federal and State taxes and local taxes if applicable. It is the
responsibility of the incumbent to ensure they are meeting the requirements of their
individual situations.
The U.S. Embassy/USAID in Abidjan is seeking an individual for the position of Chauffeur for the
USAID Cote D’Ivoire Field Office.
BASIC FUNCTION OF POSITION
This position is located in the US Embassy, Abidjan, Côte d’Ivoire and is supervised by the USAID
Development Counselor. As a member of the USAID Office of the Development Counselor (ODC),
ensures performance of duties reflect well on this section and recognizes the importance of the
timely performance of responsibilities to enable all staff to meet the commitments of the USAID
2 of 3
ODC in Cote d’Ivoire. Assigned as Chauffeur to the Development Counselor, incumbent may also
be assigned driving responsibilities for visiting VIPs.
A copy of the complete position description listing all duties and responsibilities is
available at http://abidjan.usembassy.gov/pds.html.
Important Notice:
When submitting your application via email, please always start the subject line with the
Vacancy Announcement’s number followed by the position title.
E.g.: VA No. CIFO 05-11 (35-11); Chauffeur USAID/PSC
QUALIFICATIONS REQUIRED
All applicants must address each selection criterion detailed below with specific and
comprehensive information supporting each item.
1. Education (15%): Completion of primary school diploma (CEPE or equivalent) is required.
2. Prior Work Experience (25%): Five to seven years of accident free chauffeur experience
is required. At least one year should have been with the U.S. Government or other
international organization.
3. Language Proficiency (15%): Level 3 French and Level 2 English language proficiency is
required.
4. Job Knowledge (25%): Must be knowledgeable of local traffic laws, city streets and traffic
patterns, locations of major buildings, organizations, diplomatic missions, and government
offices, shortest and safest routes to destinations and basic vehicle maintenance
procedures. Knowledge of main routes within Cote D’Ivoire and ability to read road maps
in order to find safe and expeditious alternate routes. Must be able to perform first line
maintenance/repairs.
5. Skills and Abilities (20%): Ability to deliver passengers/ materials expeditiously and
safely is required. Must have local driver’s license appropriate to vehicles operated. Ability
to exercise tact and diplomacy in carrying out responsibilities is also required. Must have
the ability to interact with a wide variety of USG staff including visiting VIPs.
ADDITIONAL SELECTION CRITERIA
1. Management will consider nepotism/conflict of interest, budget, and residency status in
determining successful candidacy.
2. Current employees serving a probationary period are not eligible to apply.
3. Current Ordinarily Resident employees with an Overall Summary Rating of Needs
Improvement or Unsatisfactory on their most recent Employee Performance Report are not
eligible to apply.
3 of 3
How TO APPLY
Interested individuals should submit cover letter and curriculum vitae with details of three
referees to:
The Human Resources Office
Attention: Recruitment Section
American Embassy, Abidjan
01 B.P. 1712 Abidjan 01
Cote d’Ivoire
Fax: (225) 22-49-41-02 or via email to: AbidjanHR@state.gov
Any other documentation (e.g., essays, certificates, awards) that addresses the qualification
requirements of the position as listed above.
POINT OF CONTACT
The Human Resources Office
Telephone: 22-49-40-00
Fax: (225) 22-49-41-02
CLOSING DATE FOR THIS POSITION: JANUARY 4, 2012
US Embassy Jobs in Ivory Coast
Job Title: Administrative Assistant; FP-7*
ANNOUNCEMENT NUMBER 34-11
OPEN TO: US Citizen Eligible Family Members (USEFMs) – All Agencies
POSITION: Administrative Assistant; FP-7*
OPENING DATE: December 19, 2011
CLOSING DATE: January 3, 2012
WORK HOURS: Full-time, 40 hours/week
SALARY: *Not-Ordinarily Resident (NOR): FP-7
(Position Grade: FP-7 to be confirmed by Washington)
NOTE: all ordinarily resident applicants must be residing in country and have the required
work and/or residency permits to be eligible for consideration.
The U.S. Embassy/ADMIN in Abidjan is seeking a US citizen EFM for the position of Administrative
Assistant for the Management Office.
BASIC FUNCTION OF POSITION
The incumbent serves as Office Manager and Assistant to the Management Officer, providing office
management, administrative support, clerical assistance and record keeping.
A copy of the complete position description listing all duties and responsibilities is available at
http://abidjan.usembassy.gov/pds.html.
Important Notice: ‘’Applicants MUST COMPULSORILY submit a completed DS-174
form OR a combined DS-174 AND a current curriculum vitae (resume) that provides the
same information listed in Appendix B and found on the UAE. To view the new form
(English and French versions) as well as the instructions for completing it, please click
on the following link: http://abidjan.usembassy.gov/how_to_apply2.html
When submitting your application via email, please always start the subject line with
the Vacancy Announcement’s number followed by the position title.
E.g.: VA No. 34-11; Administrative Assistant, ADMIN.
VACANCY ANNOUNCEMENT
AMERICAN EMBASSY, ABIDJAN
COTE D’IVOIRE
- 2 -
QUALIFICATIONS REQUIRED
All applicants must address each selection criterion detailed below with specific and
comprehensive information supporting each item.
1. High School plus two years of full-time college or university studies are required.
2. Minimum of three years administrative work and office management experience is required.
3. Level IV (Fluency) speaking/writing in English is required. Language proficiency will be tested.
4. Thorough knowledge of office and administration procedures and etiquette as well as knowledge
of host country's political structure are also required.
5. Must possess excellent interpersonal skills, and ability to work independently or on a team. Must
be able to interact effectively with personnel from U.S. Mission and host country ministries,
and a wide range of collaborators; both here and in Washington.
6. Excellent computer skills to include: Microsoft Word, Excel, Power Point and Outlook are
required.
SELECTION PROCESS
When fully qualified, U.S. Citizen Eligible Family Members (USEFMs) and U.S. Veterans are given
preference. Therefore, it is essential that the candidate specifically address the required qualifications
above in the application.
ADDITIONAL SELECTION CRITERIA
1. Management will consider nepotism/conflict of interest, budget, and residency status in
determining successful candidacy.
2. Current employees serving a probationary period are not eligible to apply.
3. Current Ordinarily Resident employees with an Overall Summary Rating of Needs
Improvement or Unsatisfactory on their most recent Employee Performance Report are not
eligible to apply.
4. Currently employed U.S. Citizen EFMs who hold a Family Member Appointment (FMA) are
ineligible to apply for advertised positions within the first 90 calendar days of their employment.
5. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to
apply for advertised positions within the first 90 calendar days of their employment unless
currently hired into a position with a When Actually Employed (WAE) work schedule.
6. Candidates must be able to obtain and hold a Top Secret security clearance.
How TO APPLY
Interested candidates for this position must submit the following for consideration of the application:
- 3 -
1. Universal Application for Employment as a Locally Employed Staff or Family Member (DS-
174); or
2. A current resume or curriculum vitae that provides the same information found on the UAE (see
Appendix B); or
3. A combination of both; i.e. Sections 1 -24 of the UAE along with a listing of the applicant’s work
experience attached as a separate sheet; plus
4. Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with
their application. Candidates who claim conditional U.S. Veterans preference must submit
documentation confirming eligibility for a conditional preference in hiring with their application.
5. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification
requirements of the position as listed above.
SUBMIT APPLICATION TO
The Human Resources Office
Attention: Recruitment Section
American Embassy, Abidjan
01 B.P. 1712 Abidjan 01
Cote d’Ivoire
Fax: (225) 22-49-41-02 or via email to: AbidjanHR@state.gov
POINT OF CONTACT
The Human Resources Office
Telephone: 22-49-40-00
Fax: (225) 22-49-41-02
CLOSING DATE FOR THIS POSITION: JANUARY 3, 2012
ANNOUNCEMENT NUMBER 34-11
OPEN TO: US Citizen Eligible Family Members (USEFMs) – All Agencies
POSITION: Administrative Assistant; FP-7*
OPENING DATE: December 19, 2011
CLOSING DATE: January 3, 2012
WORK HOURS: Full-time, 40 hours/week
SALARY: *Not-Ordinarily Resident (NOR): FP-7
(Position Grade: FP-7 to be confirmed by Washington)
NOTE: all ordinarily resident applicants must be residing in country and have the required
work and/or residency permits to be eligible for consideration.
The U.S. Embassy/ADMIN in Abidjan is seeking a US citizen EFM for the position of Administrative
Assistant for the Management Office.
BASIC FUNCTION OF POSITION
The incumbent serves as Office Manager and Assistant to the Management Officer, providing office
management, administrative support, clerical assistance and record keeping.
A copy of the complete position description listing all duties and responsibilities is available at
http://abidjan.usembassy.gov/pds.html.
Important Notice: ‘’Applicants MUST COMPULSORILY submit a completed DS-174
form OR a combined DS-174 AND a current curriculum vitae (resume) that provides the
same information listed in Appendix B and found on the UAE. To view the new form
(English and French versions) as well as the instructions for completing it, please click
on the following link: http://abidjan.usembassy.gov/how_to_apply2.html
When submitting your application via email, please always start the subject line with
the Vacancy Announcement’s number followed by the position title.
E.g.: VA No. 34-11; Administrative Assistant, ADMIN.
VACANCY ANNOUNCEMENT
AMERICAN EMBASSY, ABIDJAN
COTE D’IVOIRE
- 2 -
QUALIFICATIONS REQUIRED
All applicants must address each selection criterion detailed below with specific and
comprehensive information supporting each item.
1. High School plus two years of full-time college or university studies are required.
2. Minimum of three years administrative work and office management experience is required.
3. Level IV (Fluency) speaking/writing in English is required. Language proficiency will be tested.
4. Thorough knowledge of office and administration procedures and etiquette as well as knowledge
of host country's political structure are also required.
5. Must possess excellent interpersonal skills, and ability to work independently or on a team. Must
be able to interact effectively with personnel from U.S. Mission and host country ministries,
and a wide range of collaborators; both here and in Washington.
6. Excellent computer skills to include: Microsoft Word, Excel, Power Point and Outlook are
required.
SELECTION PROCESS
When fully qualified, U.S. Citizen Eligible Family Members (USEFMs) and U.S. Veterans are given
preference. Therefore, it is essential that the candidate specifically address the required qualifications
above in the application.
ADDITIONAL SELECTION CRITERIA
1. Management will consider nepotism/conflict of interest, budget, and residency status in
determining successful candidacy.
2. Current employees serving a probationary period are not eligible to apply.
3. Current Ordinarily Resident employees with an Overall Summary Rating of Needs
Improvement or Unsatisfactory on their most recent Employee Performance Report are not
eligible to apply.
4. Currently employed U.S. Citizen EFMs who hold a Family Member Appointment (FMA) are
ineligible to apply for advertised positions within the first 90 calendar days of their employment.
5. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to
apply for advertised positions within the first 90 calendar days of their employment unless
currently hired into a position with a When Actually Employed (WAE) work schedule.
6. Candidates must be able to obtain and hold a Top Secret security clearance.
How TO APPLY
Interested candidates for this position must submit the following for consideration of the application:
- 3 -
1. Universal Application for Employment as a Locally Employed Staff or Family Member (DS-
174); or
2. A current resume or curriculum vitae that provides the same information found on the UAE (see
Appendix B); or
3. A combination of both; i.e. Sections 1 -24 of the UAE along with a listing of the applicant’s work
experience attached as a separate sheet; plus
4. Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with
their application. Candidates who claim conditional U.S. Veterans preference must submit
documentation confirming eligibility for a conditional preference in hiring with their application.
5. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification
requirements of the position as listed above.
SUBMIT APPLICATION TO
The Human Resources Office
Attention: Recruitment Section
American Embassy, Abidjan
01 B.P. 1712 Abidjan 01
Cote d’Ivoire
Fax: (225) 22-49-41-02 or via email to: AbidjanHR@state.gov
POINT OF CONTACT
The Human Resources Office
Telephone: 22-49-40-00
Fax: (225) 22-49-41-02
CLOSING DATE FOR THIS POSITION: JANUARY 3, 2012
Jobs at US Embassy in Ivory Coast
Job Title: Public Health Specialist
ANNOUNCEMENT NUMBER 36-11
OPEN TO: All Interested Candidates/All sources
POSITION: Public Health Specialist - Monitoring and Evaluation (M&E)
USAID/PSC; FSN 10
OPENING DATE: December 27, 2011
CLOSING DATE: January 17, 2012
WORK HOURS: Full-time, 40 hours/week
SALARY: Position Grade: FSN-10
NOTE: All applicants must have the required work and/or residency permits to be eligible for consideration. USAID Locally Engaged Staff (LE Staff) Personal Services Contract positions are open to all residents of Cote d’Ivoire including US Citizens and third country nationals. Anyone hired under an LE Staff Personal Services Contract position will be paid in accordance with the Local Compensation Plan (LCP). US Minimum Wage applies for US citizens hired to these positions. If the LCP wage is below US Minimum Wage, US citizens will be paid US Minimum Wage. All applications will be considered on a competitive basis. Veteran's preference and EFM status are not applicable to these positions. US Citizens and Permanent Residents of the US are subject to US Federal and State taxes and local taxes if applicable. It is the responsibility of the incumbent to ensure they are meeting the requirements of their individual situations.
The U.S. Embassy in Abidjan is seeking an individual for the position of Public Health Specialist - Monitoring and Evaluation (M&E) for USAID/PEPFAR.
Important: All Applications and Resumes should be in English
BASIC FUNCTION OF POSITION
This position is based in the US Embassy, Abidjan, Côte d’Ivoire and is supervised by the USAID Strategic Information Branch Chief or his/her designee. The Public Health Specialist - Monitoring and Evaluation (M&E) works as part of a multidisciplinary strategic information team to provide expert technical assistance to USAID PEPFAR technical staff, national authorities and external
VACANCY ANNOUNCEMENT
AMERICAN EMBASSY, ABIDJAN
COTE D’IVOIRE
- 2 -
partners to establish a comprehensive HIV/AIDS monitoring and evaluation national system. S/he ensures that (i) PEPFAR implementing partners’ (IPs) monitoring and evaluation plans are developed and implemented; (ii) that IPs’ reports are complete and consistent with high international standards; (iii) that IPs’ data are collected and reported to the PEPFAR Strategic Information team in a timely manner for the analysis, dissemination and use of this data for program planning and decision making to improve the national response to HIV/AIDS.
A copy of the complete position description listing all duties and responsibilities is available at http://abidjan.usembassy.gov/pds.html.
Important Notice: ‘’Applicants MUST COMPULSORILY submit a completed DS-174 form OR a combined DS-174 AND a current curriculum vitae (resume) in English that provides the same information listed in Appendix B and found on the UAE. To view the new form (English version) as well as the instructions for completing it, please click on the following link: http://abidjan.usembassy.gov/how_to_apply2.html
When submitting your application via email, please always start the subject line with the Vacancy Announcement’s number followed by the position title.
E.g.: VA No.36-11; Public Health Specialist - Monitoring and Evaluation (M&E), USAID/PEPFAR.
QUALIFICATIONS REQUIRED
All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
1. Education
This position requires a minimum of a Master’s Degree (with specialization in Public Health, Health Sciences, Economics, Statistics, Project Management, Health Economics or a related field).
2. Prior Work Experience
- At least five (5) years experience in HIV/AIDS program monitoring and evaluation. - Field experience in data collection, data quality evaluation and in fulfilling reporting requirements.
- Experience in program management, training, and production of M&E training materials, manuals, guidelines, reports, and supervision is required.
- Experience working in Cote d'Ivoire and/or in another African country and working in a multicultural bilingual environment.
3. Language Requirement
Level IV in French (Fluency) Speaking/Writing/Reading is required.
Level III in English (Good working knowledge) Speaking/Writing/Reading is required.
4. Knowledge
- The incumbent should have a good familiarity with typical strategic information requirements for national and/or large donor-supported programs (includes M&E, HMIS and surveillance policies and guidelines).
- S/he should have a good knowledge of the country's HIV epidemiology, demography, public health situation and priorities, national health system structure, political and cultural context and norms.
- S/he should be very familiar with critical barriers to programmatic success in a low resource setting.
- 3 -
5. Skills and Abilities
The incumbent should:
- be skilled in the use of commonly used data analysis software (EPI Info, STATA, SPSS, SAS, etc.).
- have demonstrated ability to investigate and proven methods for improving data quality in monitoring systems, and good ability to write conceptual and operational plans for M&E systems and activities.
- have demonstrated ability to analyze and interpret data for program decision-making.
- possess computer skills in Word, Excel, and PowerPoint.
- work collaboratively within a bilingual environment, with a large number of project staff as well as with a variety of different organizations.
- be able to manage time well and meet tight deadlines.
SELECTION CRITERIA
Criteria
Weighting in %
1. Education
15
2. Prior Work Experience
30
3. Language Requirement
15
4. Knowledge
20
5. Skills and Abilities
20
Total:
100
Additional Selection Information:
1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
2. Current employees serving a probationary period are not eligible to apply.
3. Current employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.
Note: Applications of persons who applied for the recently advertised CDC PEPFAR M&E Technical Advisor position will be reviewed and if qualified and competitive considered for the USAID PEPFAR M&E Technical Advisor position. It is not necessary for these applicants to re-apply for the USAID position.
How TO APPLY
Interested individuals should submit cover letter and curriculum vitae with details of three referees to:
The Human Resources Office
Attention: Recruitment Section
American Embassy, Abidjan
01 B.P. 1712 Abidjan 01
Cote d’Ivoire
Fax: (225) 22-49-41-02 or via email to: AbidjanHR@state.gov
Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.
POINT OF CONTACT
The Human Resources Office
Telephone: 22-49-40-00
Fax: (225) 22-49-41-02
CLOSING DATE FOR THIS POSITION: JANUARY 17, 2012
ANNOUNCEMENT NUMBER 36-11
OPEN TO: All Interested Candidates/All sources
POSITION: Public Health Specialist - Monitoring and Evaluation (M&E)
USAID/PSC; FSN 10
OPENING DATE: December 27, 2011
CLOSING DATE: January 17, 2012
WORK HOURS: Full-time, 40 hours/week
SALARY: Position Grade: FSN-10
NOTE: All applicants must have the required work and/or residency permits to be eligible for consideration. USAID Locally Engaged Staff (LE Staff) Personal Services Contract positions are open to all residents of Cote d’Ivoire including US Citizens and third country nationals. Anyone hired under an LE Staff Personal Services Contract position will be paid in accordance with the Local Compensation Plan (LCP). US Minimum Wage applies for US citizens hired to these positions. If the LCP wage is below US Minimum Wage, US citizens will be paid US Minimum Wage. All applications will be considered on a competitive basis. Veteran's preference and EFM status are not applicable to these positions. US Citizens and Permanent Residents of the US are subject to US Federal and State taxes and local taxes if applicable. It is the responsibility of the incumbent to ensure they are meeting the requirements of their individual situations.
The U.S. Embassy in Abidjan is seeking an individual for the position of Public Health Specialist - Monitoring and Evaluation (M&E) for USAID/PEPFAR.
Important: All Applications and Resumes should be in English
BASIC FUNCTION OF POSITION
This position is based in the US Embassy, Abidjan, Côte d’Ivoire and is supervised by the USAID Strategic Information Branch Chief or his/her designee. The Public Health Specialist - Monitoring and Evaluation (M&E) works as part of a multidisciplinary strategic information team to provide expert technical assistance to USAID PEPFAR technical staff, national authorities and external
VACANCY ANNOUNCEMENT
AMERICAN EMBASSY, ABIDJAN
COTE D’IVOIRE
- 2 -
partners to establish a comprehensive HIV/AIDS monitoring and evaluation national system. S/he ensures that (i) PEPFAR implementing partners’ (IPs) monitoring and evaluation plans are developed and implemented; (ii) that IPs’ reports are complete and consistent with high international standards; (iii) that IPs’ data are collected and reported to the PEPFAR Strategic Information team in a timely manner for the analysis, dissemination and use of this data for program planning and decision making to improve the national response to HIV/AIDS.
A copy of the complete position description listing all duties and responsibilities is available at http://abidjan.usembassy.gov/pds.html.
Important Notice: ‘’Applicants MUST COMPULSORILY submit a completed DS-174 form OR a combined DS-174 AND a current curriculum vitae (resume) in English that provides the same information listed in Appendix B and found on the UAE. To view the new form (English version) as well as the instructions for completing it, please click on the following link: http://abidjan.usembassy.gov/how_to_apply2.html
When submitting your application via email, please always start the subject line with the Vacancy Announcement’s number followed by the position title.
E.g.: VA No.36-11; Public Health Specialist - Monitoring and Evaluation (M&E), USAID/PEPFAR.
QUALIFICATIONS REQUIRED
All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
1. Education
This position requires a minimum of a Master’s Degree (with specialization in Public Health, Health Sciences, Economics, Statistics, Project Management, Health Economics or a related field).
2. Prior Work Experience
- At least five (5) years experience in HIV/AIDS program monitoring and evaluation. - Field experience in data collection, data quality evaluation and in fulfilling reporting requirements.
- Experience in program management, training, and production of M&E training materials, manuals, guidelines, reports, and supervision is required.
- Experience working in Cote d'Ivoire and/or in another African country and working in a multicultural bilingual environment.
3. Language Requirement
Level IV in French (Fluency) Speaking/Writing/Reading is required.
Level III in English (Good working knowledge) Speaking/Writing/Reading is required.
4. Knowledge
- The incumbent should have a good familiarity with typical strategic information requirements for national and/or large donor-supported programs (includes M&E, HMIS and surveillance policies and guidelines).
- S/he should have a good knowledge of the country's HIV epidemiology, demography, public health situation and priorities, national health system structure, political and cultural context and norms.
- S/he should be very familiar with critical barriers to programmatic success in a low resource setting.
- 3 -
5. Skills and Abilities
The incumbent should:
- be skilled in the use of commonly used data analysis software (EPI Info, STATA, SPSS, SAS, etc.).
- have demonstrated ability to investigate and proven methods for improving data quality in monitoring systems, and good ability to write conceptual and operational plans for M&E systems and activities.
- have demonstrated ability to analyze and interpret data for program decision-making.
- possess computer skills in Word, Excel, and PowerPoint.
- work collaboratively within a bilingual environment, with a large number of project staff as well as with a variety of different organizations.
- be able to manage time well and meet tight deadlines.
SELECTION CRITERIA
Criteria
Weighting in %
1. Education
15
2. Prior Work Experience
30
3. Language Requirement
15
4. Knowledge
20
5. Skills and Abilities
20
Total:
100
Additional Selection Information:
1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
2. Current employees serving a probationary period are not eligible to apply.
3. Current employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.
Note: Applications of persons who applied for the recently advertised CDC PEPFAR M&E Technical Advisor position will be reviewed and if qualified and competitive considered for the USAID PEPFAR M&E Technical Advisor position. It is not necessary for these applicants to re-apply for the USAID position.
How TO APPLY
Interested individuals should submit cover letter and curriculum vitae with details of three referees to:
The Human Resources Office
Attention: Recruitment Section
American Embassy, Abidjan
01 B.P. 1712 Abidjan 01
Cote d’Ivoire
Fax: (225) 22-49-41-02 or via email to: AbidjanHR@state.gov
Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.
POINT OF CONTACT
The Human Resources Office
Telephone: 22-49-40-00
Fax: (225) 22-49-41-02
CLOSING DATE FOR THIS POSITION: JANUARY 17, 2012
Jobs at U.S. Embassy in Burundi- Technician
Job Title: HVAC Technician (FSN-6)
Vacancy Announcement No. 2011-33 December 14, 2011
Open To : All Interested persons
Position : HVAC Technician (FSN-6)
Opening Date : Immediate
Closing Date : January 4, 2012
Work Hours : Full-time; 40 hours/week
The U.S. Embassy in Bujumbura is seeking an individual for the position of HVAC Technician (FSN-6) for the
Facility Management section.
BASIC FUNCTION OF POSITION
Employed as a Heating, Ventilation, and Air Conditioning (HVAC) Technician to accomplish skilled
maintenance and repair work throughout the New Embassy Compound/New Consulate Compound
(NEC/NCC) buildings, grounds and residential owned/leased properties. Work assignments which
includes hardware, associated peripherals, configuration, optimization, repair of HVAC distribution,
chillers, large central air handling units, packaged A/C units, filtration, fan coils, variable air volume (VAV)
units, HVAC ductwork, evaporators, condensers, humidifiers, motorized valves, chilled water piping,
circulation pumps, damper motors, controllers, actuators, HVAC water treatment systems and other control
devices will be directed by the Facility Manager or an assigned Supervising Engineer.
MAJOR DUTIES AND RESPONSIBILITIES 100% OF TIME
Employed as an HVAC Technician to carry out skilled maintenance and repair work throughout the New
Embassy Compound/New Consulate Compound (NEC/NCC) buildings, grounds and residential
owned/leased properties. Work assignments will be directed by the Facility Manager or an assigned
Supervising Engineer.
Operation Support (50 % OF TIME)
1. Performs hands-on repairs of the HVAC System and other building mechanical systems. Included
but not limited to, chillers, large central air handling units, packaged A/C units, filtration, fan coils,
variable air volume (VAV) units, HVAC ductwork, evaporators, condensers, humidifiers, motorized
valves, chilled water piping, circulation pumps, damper motors, controllers, actuators, and HVAC
water treatment systems. Ensures that all assigned repairs are accomplished promptly and
completely with manufactures repair or replacement requirements.
2. Performs preventive maintenance on the HVAC system and related components to maintain system
operation and reliability to ensure uninterrupted power and continuous air supply to critical
facilities, equipment and systems. Responds to scheduled, unscheduled and preventive
maintenance work orders generated by the Computerized Maintenance Management System
(CMMS). The current program for the Department of State is Work Order for Windows (WOW).
Vacancy Announcement No. 2011-33 2/6 December 14, 2011
3. Inspects, tests, evaluates, calibrates and updates HVAC System to improve reliability and to assure dependability, safety and compliance. Inspects facilities (including houses, temporary trailers, buildings, etc); equipment (e.g. AHU’s, packaged A/C units, fan coils compressors, etc.); systems (e.g. mechanical and plumbing, etc.); and work of vendors to determine condition of facilities, safe operation of equipment, quality and safety of work, and scheduled maintenance. Provides routine inspections on all systems, as required by manufacturer requirements, and advises the Facility Manager and Supervising Engineer in writing of problems and recommendations.
4. Removes, relocates, repairs, installs and tests HVAC equipment (e.g. VAV mixing boxes, filters, ductwork, conveyance systems, etc) to maintain occupant comfort and equipment protection in buildings and structures. Also, restores operations of non-functioning equipment.
5. Orders and stocks building supplies, materials and parts (e.g. motors, wiring, hardware, paints, tools, mechanical parts, chemicals etc.) to replace materials consumed and assure their availability for assigned projects, scheduled maintenance, and emergency responses.
6. Ensures proper use of time, tools, materials and parts and provides data on all completed preventive maintenance task, spares, and consumables.
7. Responds to 24-hour emergency calls to repair remote generator systems and assigned work area during off-duty hours.
Maintenance Support: (40% OF TIME)
1. Maintains HVAC system, drafts and submits reports to the Facility Manager (FM) or supervising engineer detailing operational proficiency. Reports consist of power consumption, evaluations and historical data reviews, and depicting systems performance requirements. Receives reports and logs generated by the BAS and Controls Tech to act upon and enhance systems performance. Provides contractor design information for proposed renovation or new construction work and assists LES Facility Maintenance staff in the performance of in-house projects.
2. Assists in preparation of Statements of Work (SOW) and construction documents for repairs, new construction and renovation work. Assistance includes obtaining telephone/written estimates and quotes of materials and equipment needed for repairs and the completion of job tasks. Monitors contractors work for providing products and services as the terms and conditions of the contract. Assists in developing punch lists, testing, and inspections as required to ensure quality services and construction work and assists LES Facility Maintenance personnel in the performance of in-house projects.
3. Assists in providing guidance to other LES Facility Maintenance personnel and vendors/contractors in the correct operation of equipment, use of diagnostic devices and materials used to complete required maintenance activities, general operations, and future expansion projects.
4. Assists in the development and implementation of a comprehensive preventive maintenance program for building systems equipment and associated electrical devices.
Logistic Support: (10% OF TIME)
1. Contributes to the safety program of the facility. Insures work does not present health problems or risk of injury to workers or other employees or visitors.
2. Remains current on job specific expertise through various sources (e.g. trade publications, trade shows, vendor communication, etc.) to keep abreast of the latest technological developments and products to improve generator reliability.
Vacancy Announcement No. 2011-33 3/6 December 14, 2011
3. Collateral duty assignments will be at the discretion of the Facility Manager but could include the following: Additional mechanic duties, Assistant POSHO, Government Technical Monitor (GTM), and/or Escort. Participates in LES Facility Maintenance personnel training programs sponsored by DOS, manufacturers and private vendors.
QUALIFICATIONS REQUIRED FOR EFFECTIVE PERFORMANCE
Education: The position requires successful completion of secondary school. Completion of vocational training from an accredited institute recognized as producing journeyman level technicians with a concentration in HVAC principles and application.
Prior Work Experience: Minimum of five to seven (5-7) years’ of broad experience in operations and maintenance of building HVAC systems and associated equipment. A minimum of 3 years of experience must be as an HVAC Technician working with large, modern, commercial or Government office building in operations and maintenance. Knowledge of US building, electrical, mechanical, fire and life safety codes; building and trade standards is highly desirable.
Post Entry Training: Position may require individual to travel TDY for the purpose of receiving on the job training to become familiar with mission maintenance operations. Training to operate Work Order for Windows will be provided. Vendor sponsored controls training will be sought. Training plans will be coordinated by the Facility Manager and Post Management.
Language Proficiency: Level III in both English and host country language written, and spoken proficiency required.
Job Knowledge: The incumbent shall possess job knowledge to include general computer literacy, basic math and the ability to use measurement tools needed to lay out and cut shaped, threaded, and joined materials. Must have a very good technical understanding of major building HVAC/mechanical systems and equipment with a specialty in controls. Knowledge of reading technical documents, interpreting maintenance plans and technical literature is required and highly emphasized. General computer literacy is required in multiple applications (MS Office). Knowledge of US building, electrical, mechanical, fire and life safety codes; building and trade standards is high desired.
Skills and Abilities: The incumbent shall have the skills and abilities in the following areas: diagnosing and repairing HVAC systems and components and taking equipment readings with various meters, hand tools, power tools, and specialty tools to determine appropriate repairs. Must be able to use tools of the trade in order to install, troubleshoot and repair building HVAC/mechanical systems and work with the controls technicians on associated devices. Must have substantial skill in comprehending engineering reports, specifications and related materials in English. Additional abilities include responding to emergency situations in an efficient and timely manner to effect immediate repairs; work in various adverse conditions such as tight or enclosed spaces, heights, and temperature extremes, indoors or outdoors to complete work assignments; communicate orally and in writing with co-workers, contractors and vendors to obtain and provide pertinent information. A driver’s license is required. Must have excellent interpersonal skills and be able to handle a large workload and multiple tasks. Must be organized.
POSITION ELEMENTS
Supervision Received: Incumbent receives general supervision from the Facility Manager or an assigned Supervising Engineer.
Supervision Exercised: This is a non-supervisory position but may be required to work in conjunction with 2-5 LES Facility Maintenance personnel, assigned to assist as necessary.
Vacancy Announcement No. 2011-33 4/6 December 14, 2011
Available Guidelines: Department of State rules and regulations including the Foreign Affairs Manual (FAM), manufactures technical library, Operations and Maintenance manuals, equipment maintenance plans, and OBO technical guidelines including the Work Orders for Windows Training Guide.
Exercise of Judgment: Incumbent makes routine judgment decisions when repairing or troubleshooting equipment. Determines and implements the best course of action for providing a safe working environment for the LES Facility Maintenance personnel and all visitors.
Authority to Make Commitments: Authority to make commitments on materials, specifications and designs as authorized by the Facility Manager or an assigned Supervising Engineer.
Nature, Level and Purpose of Contacts: He or she interacts with technicians, supervisors, customers, and subcontractors. Levels of contact with contractor shall be held at a minimum or otherwise as directed by Facility Manager.
Time Expected to Reach Full Performance Level: 6 to 8 months
ADDITIONAL SELECTION CRITERIA
1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
2. Current employees serving a probationary period are not eligible to apply.
3. Currently employed US Citizen EFMs who hold a FMA appointment are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
4. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
How TO APPLY
The application form is available on the Bujumbura Embassy Internet Site at http://burundi.usembassy.gov/employment-opportunities.html and click on the link “Application form.” Interested applicants for this position must submit the following or the application will not be considered.
1. Application for US Federal Employment (SF-171 or OF-612); and a current resume or curriculum vitae that provides additional information to the OF-612; plus
2. Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application.
3. All documentation (e.g., essays, certificates, awards, copies of degrees earned) that addresses the qualification requirements of the position as listed above.
CLOSING DATE FOR THIS POSITION: January 4, 2012
SUBMIT APPLICATION TO:
Human Resources Office
American Embassy Bujumbura
Avenue des Etats-Unis
B.P 1720 Bujumbura
Ref.: Position Title
ALL ORDINARILY RESIDENT APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
Vacancy Announcement No. 2011-33 5/6 December 14, 2011
Vacancy Announcement No. 2011-33 December 14, 2011
Open To : All Interested persons
Position : HVAC Technician (FSN-6)
Opening Date : Immediate
Closing Date : January 4, 2012
Work Hours : Full-time; 40 hours/week
The U.S. Embassy in Bujumbura is seeking an individual for the position of HVAC Technician (FSN-6) for the
Facility Management section.
BASIC FUNCTION OF POSITION
Employed as a Heating, Ventilation, and Air Conditioning (HVAC) Technician to accomplish skilled
maintenance and repair work throughout the New Embassy Compound/New Consulate Compound
(NEC/NCC) buildings, grounds and residential owned/leased properties. Work assignments which
includes hardware, associated peripherals, configuration, optimization, repair of HVAC distribution,
chillers, large central air handling units, packaged A/C units, filtration, fan coils, variable air volume (VAV)
units, HVAC ductwork, evaporators, condensers, humidifiers, motorized valves, chilled water piping,
circulation pumps, damper motors, controllers, actuators, HVAC water treatment systems and other control
devices will be directed by the Facility Manager or an assigned Supervising Engineer.
MAJOR DUTIES AND RESPONSIBILITIES 100% OF TIME
Employed as an HVAC Technician to carry out skilled maintenance and repair work throughout the New
Embassy Compound/New Consulate Compound (NEC/NCC) buildings, grounds and residential
owned/leased properties. Work assignments will be directed by the Facility Manager or an assigned
Supervising Engineer.
Operation Support (50 % OF TIME)
1. Performs hands-on repairs of the HVAC System and other building mechanical systems. Included
but not limited to, chillers, large central air handling units, packaged A/C units, filtration, fan coils,
variable air volume (VAV) units, HVAC ductwork, evaporators, condensers, humidifiers, motorized
valves, chilled water piping, circulation pumps, damper motors, controllers, actuators, and HVAC
water treatment systems. Ensures that all assigned repairs are accomplished promptly and
completely with manufactures repair or replacement requirements.
2. Performs preventive maintenance on the HVAC system and related components to maintain system
operation and reliability to ensure uninterrupted power and continuous air supply to critical
facilities, equipment and systems. Responds to scheduled, unscheduled and preventive
maintenance work orders generated by the Computerized Maintenance Management System
(CMMS). The current program for the Department of State is Work Order for Windows (WOW).
Vacancy Announcement No. 2011-33 2/6 December 14, 2011
3. Inspects, tests, evaluates, calibrates and updates HVAC System to improve reliability and to assure dependability, safety and compliance. Inspects facilities (including houses, temporary trailers, buildings, etc); equipment (e.g. AHU’s, packaged A/C units, fan coils compressors, etc.); systems (e.g. mechanical and plumbing, etc.); and work of vendors to determine condition of facilities, safe operation of equipment, quality and safety of work, and scheduled maintenance. Provides routine inspections on all systems, as required by manufacturer requirements, and advises the Facility Manager and Supervising Engineer in writing of problems and recommendations.
4. Removes, relocates, repairs, installs and tests HVAC equipment (e.g. VAV mixing boxes, filters, ductwork, conveyance systems, etc) to maintain occupant comfort and equipment protection in buildings and structures. Also, restores operations of non-functioning equipment.
5. Orders and stocks building supplies, materials and parts (e.g. motors, wiring, hardware, paints, tools, mechanical parts, chemicals etc.) to replace materials consumed and assure their availability for assigned projects, scheduled maintenance, and emergency responses.
6. Ensures proper use of time, tools, materials and parts and provides data on all completed preventive maintenance task, spares, and consumables.
7. Responds to 24-hour emergency calls to repair remote generator systems and assigned work area during off-duty hours.
Maintenance Support: (40% OF TIME)
1. Maintains HVAC system, drafts and submits reports to the Facility Manager (FM) or supervising engineer detailing operational proficiency. Reports consist of power consumption, evaluations and historical data reviews, and depicting systems performance requirements. Receives reports and logs generated by the BAS and Controls Tech to act upon and enhance systems performance. Provides contractor design information for proposed renovation or new construction work and assists LES Facility Maintenance staff in the performance of in-house projects.
2. Assists in preparation of Statements of Work (SOW) and construction documents for repairs, new construction and renovation work. Assistance includes obtaining telephone/written estimates and quotes of materials and equipment needed for repairs and the completion of job tasks. Monitors contractors work for providing products and services as the terms and conditions of the contract. Assists in developing punch lists, testing, and inspections as required to ensure quality services and construction work and assists LES Facility Maintenance personnel in the performance of in-house projects.
3. Assists in providing guidance to other LES Facility Maintenance personnel and vendors/contractors in the correct operation of equipment, use of diagnostic devices and materials used to complete required maintenance activities, general operations, and future expansion projects.
4. Assists in the development and implementation of a comprehensive preventive maintenance program for building systems equipment and associated electrical devices.
Logistic Support: (10% OF TIME)
1. Contributes to the safety program of the facility. Insures work does not present health problems or risk of injury to workers or other employees or visitors.
2. Remains current on job specific expertise through various sources (e.g. trade publications, trade shows, vendor communication, etc.) to keep abreast of the latest technological developments and products to improve generator reliability.
Vacancy Announcement No. 2011-33 3/6 December 14, 2011
3. Collateral duty assignments will be at the discretion of the Facility Manager but could include the following: Additional mechanic duties, Assistant POSHO, Government Technical Monitor (GTM), and/or Escort. Participates in LES Facility Maintenance personnel training programs sponsored by DOS, manufacturers and private vendors.
QUALIFICATIONS REQUIRED FOR EFFECTIVE PERFORMANCE
Education: The position requires successful completion of secondary school. Completion of vocational training from an accredited institute recognized as producing journeyman level technicians with a concentration in HVAC principles and application.
Prior Work Experience: Minimum of five to seven (5-7) years’ of broad experience in operations and maintenance of building HVAC systems and associated equipment. A minimum of 3 years of experience must be as an HVAC Technician working with large, modern, commercial or Government office building in operations and maintenance. Knowledge of US building, electrical, mechanical, fire and life safety codes; building and trade standards is highly desirable.
Post Entry Training: Position may require individual to travel TDY for the purpose of receiving on the job training to become familiar with mission maintenance operations. Training to operate Work Order for Windows will be provided. Vendor sponsored controls training will be sought. Training plans will be coordinated by the Facility Manager and Post Management.
Language Proficiency: Level III in both English and host country language written, and spoken proficiency required.
Job Knowledge: The incumbent shall possess job knowledge to include general computer literacy, basic math and the ability to use measurement tools needed to lay out and cut shaped, threaded, and joined materials. Must have a very good technical understanding of major building HVAC/mechanical systems and equipment with a specialty in controls. Knowledge of reading technical documents, interpreting maintenance plans and technical literature is required and highly emphasized. General computer literacy is required in multiple applications (MS Office). Knowledge of US building, electrical, mechanical, fire and life safety codes; building and trade standards is high desired.
Skills and Abilities: The incumbent shall have the skills and abilities in the following areas: diagnosing and repairing HVAC systems and components and taking equipment readings with various meters, hand tools, power tools, and specialty tools to determine appropriate repairs. Must be able to use tools of the trade in order to install, troubleshoot and repair building HVAC/mechanical systems and work with the controls technicians on associated devices. Must have substantial skill in comprehending engineering reports, specifications and related materials in English. Additional abilities include responding to emergency situations in an efficient and timely manner to effect immediate repairs; work in various adverse conditions such as tight or enclosed spaces, heights, and temperature extremes, indoors or outdoors to complete work assignments; communicate orally and in writing with co-workers, contractors and vendors to obtain and provide pertinent information. A driver’s license is required. Must have excellent interpersonal skills and be able to handle a large workload and multiple tasks. Must be organized.
POSITION ELEMENTS
Supervision Received: Incumbent receives general supervision from the Facility Manager or an assigned Supervising Engineer.
Supervision Exercised: This is a non-supervisory position but may be required to work in conjunction with 2-5 LES Facility Maintenance personnel, assigned to assist as necessary.
Vacancy Announcement No. 2011-33 4/6 December 14, 2011
Available Guidelines: Department of State rules and regulations including the Foreign Affairs Manual (FAM), manufactures technical library, Operations and Maintenance manuals, equipment maintenance plans, and OBO technical guidelines including the Work Orders for Windows Training Guide.
Exercise of Judgment: Incumbent makes routine judgment decisions when repairing or troubleshooting equipment. Determines and implements the best course of action for providing a safe working environment for the LES Facility Maintenance personnel and all visitors.
Authority to Make Commitments: Authority to make commitments on materials, specifications and designs as authorized by the Facility Manager or an assigned Supervising Engineer.
Nature, Level and Purpose of Contacts: He or she interacts with technicians, supervisors, customers, and subcontractors. Levels of contact with contractor shall be held at a minimum or otherwise as directed by Facility Manager.
Time Expected to Reach Full Performance Level: 6 to 8 months
ADDITIONAL SELECTION CRITERIA
1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
2. Current employees serving a probationary period are not eligible to apply.
3. Currently employed US Citizen EFMs who hold a FMA appointment are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
4. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
How TO APPLY
The application form is available on the Bujumbura Embassy Internet Site at http://burundi.usembassy.gov/employment-opportunities.html and click on the link “Application form.” Interested applicants for this position must submit the following or the application will not be considered.
1. Application for US Federal Employment (SF-171 or OF-612); and a current resume or curriculum vitae that provides additional information to the OF-612; plus
2. Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application.
3. All documentation (e.g., essays, certificates, awards, copies of degrees earned) that addresses the qualification requirements of the position as listed above.
CLOSING DATE FOR THIS POSITION: January 4, 2012
SUBMIT APPLICATION TO:
Human Resources Office
American Embassy Bujumbura
Avenue des Etats-Unis
B.P 1720 Bujumbura
Ref.: Position Title
ALL ORDINARILY RESIDENT APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
Vacancy Announcement No. 2011-33 5/6 December 14, 2011
Jobs at U.S. Embassy in Burundi- Maintenance Mechanic Generators
Job Title: Maintenance Mechanic-Generators (FSN-6)
Vacancy Announcement No. 2011-32 December 14, 2011
Open To : All Interested persons
Position : Maintenance Mechanic-Generators (FSN-6)
Opening Date : Immediate
Closing Date : January 4, 2012
Work Hours : Full-time; 40 hours/week
The U.S. Embassy in Bujumbura is seeking an individual for the position of Maintenance Mechanic-
Generators (FSN-6) for the Facility Management section.
MAJOR DUTIES AND RESPONSIBILITIES 100 % OF TIME
The incumbent specializes in Electrical Generator operations and maintenance of equipment. He or she
receives written or verbal requests for maintenance services and ascertains all of the necessary
information to determine whether the work is of a routine or emergency nature. Assignments will be
directed by the Facility Manager or an assigned Supervising Engineer. Familiarization of general electrical
building systems is required. This includes but not limited to, electrical power distribution, voltage
regulators, transformers, switchgear, automatic transfer switches and uninterruptible power supply
systems.
Operations & Maintenance Support (90% OF TIME):
1. Performs preventive maintenance on uninterrupted power supply systems, generators, and air
compressors to maintain system operation and reliability to ensure uninterrupted power and
continuous air supply to critical facilities, equipment and systems. Responds to scheduled,
unscheduled and preventive maintenance work orders generated by the Computerized
Maintenance Management System (CMMS). The current program for the Department of State is
Work Order for Windows (WOW).
2. Inspects, tests, evaluates, calibrates and updates generator systems and wiring to improve
reliability and to assure dependability and safety and compliance. Identifies and corrects building
and equipment problems by performing electrical and plumbing work to maintain buildings and
equipment in safe condition, prevent degradation of property and systems, and prevent failures
that would cause reduction in service.
3. Installs, repairs and maintains new and replacement generator systems to enhance building
systems reliability. Installations may include residential applications. Removes, relocates, repairs,
installs and tests electrical equipment (e.g. switches, conduit wiring, receptacle lights, circuits, etc.)
to maintain electrical power in buildings and structures, detect shorts and defective connections,
overloading, and restore operation of non-functioning equipment. Installs conduits and wires to
provide power as required. Repairs electric lines in or under floors, walkways, and walls to repair
breaks. Interprets wiring diagrams in order to install generator systems. Assists in the coordination
and in the temporary repair of remote generator systems.
Vacancy Announcement No. 2011-32 2/5 December 14, 2011
4. Responds to 24-hour emergency calls to repair remote generator systems and assigned work area during off-duty hours.
5. Assists in planning and scheduling corrective actions and preventive maintenance to repair or modify defects and maintain operating condition of facilities and equipment.
6. Assesses critical loads of power requirements to power sources and generators to determine user needs of electrical and/or backup power.
7. Monitor vendors and contractors to determine that work is correctly performed and completed in a timely manner, that the correct materials are utilized, and to assure that procedures meet state requirements.
8. Assist in maintaining costs, inspections, and maintenance records on generators and power systems to document maintenance work and equipment replacement. This includes accounting for labor hours and material usage after completion of work.
Logistic Support (10% OF TIME)
1. Other assigned duties are to support post activities including relocations, emergency actions, escorting and monitoring contractors on site. Individual may be required to assist other LED Facility Maintenance personnel and assist other shops as part of the maintenance team as directed by the Facility Manager or an assigned supervising Engineer.
2. Collateral duty assignments will be at the discretion of the Facility Manager but could include the following: Additional mechanic duties, Assistant POSHO, Government Technical Monitor, and/or Escort.
QUALIFICATIONS REQUIRED FOR EFFECTIVE PERFORMANCE
Education: The position requires successful completion of secondary school and two (2) years of journey-level experience in the repair and maintenance of standby generator and/or uninterrupted power supply systems. Education or technical training in a field related to power generating plants or related electrical equipment through a recognized trade union, technical school or equivalent; accredited trade school, college or university may substitute for one (1) year of the required experience. One year of work experience is equivalent to thirty (30) semester hours of coursework from an accredited trade school, college or university.
Prior Work Experience: Minimum of three to five (3-5) years experience as a repair mechanic or maintenance technician working with power generators is required.
Post Entry Training: Position may require individual to travel TDY for the purpose of receiving on the job training to become familiar with mission maintenance operations. Training to operate Work Order for Window will be provided. Vendor sponsored generator training will be sought. Training plans will be coordinated by the Facility Manager and Post Management.
Language Proficiency: Level III in both English and host country language written and spoken proficiency required.
Job Knowledge: The incumbent shall possess job knowledge to include general computer literacy, basic math and the ability to use measurement tools needed to lay out and cut shaped, threaded, and joined materials. He or she must be familiar with international building, electrical, and plumbing codes to be able to perform installation, maintenance, and repair work to meet code requirements. A general knowledge of building systems and operations, electrical principles and theories, and familiarization of the proper use
Vacancy Announcement No. 2011-32 3/5 December 14, 2011
and hazards of chemical materials is needed. Knowledge of normal, standby, and emergency modes of utility, generator, and UPS power is required. Must be proficient in the use of Microsoft Office software (Outlook, Word, Excel, Power Point etc) and other computer programs
Skills and Abilities: The incumbent shall have the skills and abilities in the following areas: diagnosing and repairing diesel engines, large generators and alternators; testing electrical components and taking equipment readings with various meters, hand, power, and specialty tools to determine appropriate repairs. Additional skills include installation of emergency standby generator systems; installation of plumbing required for diesel fuels; distinguishing frequencies and sounds, color codes and odors in the operation of equipment in order to troubleshoot for repairs. Additional abilities include responding to emergency situations in an efficient and timely manner to effect immediate repairs; work in various adverse conditions such as tight or enclosed spaces, heights, and temperature extremes, indoors or outdoors to complete work assignments; communicate orally and in writing with co-workers, contractors and vendors to obtain and provide pertinent information. A driver’s license is required. Must have excellent interpersonal skills and be able to handle a large workload and multiple tasks. Must be organized.
POSITION ELEMENTS
Supervision Received: Incumbent receives general supervision from the Facility Manager or an assigned Supervising Engineer.
Supervision Exercised: This is a non-supervisory position. However, individual may be required to direct the services of trade helpers or others assigned to assist as necessary.
Available Guidelines: Department of State rules and regulations including the Foreign Affairs Manual (FAM), manufactures technical library, as-built building drawings and plans, equipment maintenance plans, and OBO technical guidelines including the Work Orders for Windows Training Guide.
Exercise of Judgment: Incumbent makes routine judgment decisions when repairing or troubleshooting equipment. Determines and implements the best course of action for providing a safe working environment for the Embassy/ Consulate staff and all visitors.
Authority to Make Commitments: No ability to make commitments for the facility maintenance staff or Post. With the approval of the Facility Manager or an assigned Supervising Engineer commits work priorities.
Nature, Level and Purpose of Contacts: He or she interacts with technicians, supervisors, customers, and subcontractors. Levels of contact with contractor shall be held at a minimum or otherwise as directed by Facility Manager.
Time Expected to Reach Full Performance Level: 6 to 8 months
ADDITIONAL SELECTION CRITERIA
1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
2. Current employees serving a probationary period are not eligible to apply.
3. Currently employed US Citizen EFMs who hold a FMA appointment are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
4. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
Vacancy Announcement No. 2011-32 4/5 December 14, 2011
How TO APPLY
The application form is available on the Bujumbura Embassy Internet Site at http://burundi.usembassy.gov/employment-opportunities.html and click on the link “Application form.” Interested applicants for this position must submit the following or the application will not be considered.
1. Application for US Federal Employment (SF-171 or OF-612); and a current resume or curriculum vitae that provides additional information to the OF-612; plus
2. Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application.
3. All documentation (e.g., essays, certificates, awards, copies of degrees earned) that addresses the qualification requirements of the position as listed above.
CLOSING DATE FOR THIS POSITION: January 4, 2012
SUBMIT APPLICATION TO:
Human Resources Office
American Embassy Bujumbura
Avenue des Etats-Unis
B.P 1720 Bujumbura
Ref.: Position Title
ALL ORDINARILY RESIDENT APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The US Mission in Bujumbura provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.
The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited Human Resources practices, and/or courts for relief.
Vacancy Announcement No. 2011-32 5/5 December 14, 2011
Vacancy Announcement No. 2011-32 December 14, 2011
Open To : All Interested persons
Position : Maintenance Mechanic-Generators (FSN-6)
Opening Date : Immediate
Closing Date : January 4, 2012
Work Hours : Full-time; 40 hours/week
The U.S. Embassy in Bujumbura is seeking an individual for the position of Maintenance Mechanic-
Generators (FSN-6) for the Facility Management section.
MAJOR DUTIES AND RESPONSIBILITIES 100 % OF TIME
The incumbent specializes in Electrical Generator operations and maintenance of equipment. He or she
receives written or verbal requests for maintenance services and ascertains all of the necessary
information to determine whether the work is of a routine or emergency nature. Assignments will be
directed by the Facility Manager or an assigned Supervising Engineer. Familiarization of general electrical
building systems is required. This includes but not limited to, electrical power distribution, voltage
regulators, transformers, switchgear, automatic transfer switches and uninterruptible power supply
systems.
Operations & Maintenance Support (90% OF TIME):
1. Performs preventive maintenance on uninterrupted power supply systems, generators, and air
compressors to maintain system operation and reliability to ensure uninterrupted power and
continuous air supply to critical facilities, equipment and systems. Responds to scheduled,
unscheduled and preventive maintenance work orders generated by the Computerized
Maintenance Management System (CMMS). The current program for the Department of State is
Work Order for Windows (WOW).
2. Inspects, tests, evaluates, calibrates and updates generator systems and wiring to improve
reliability and to assure dependability and safety and compliance. Identifies and corrects building
and equipment problems by performing electrical and plumbing work to maintain buildings and
equipment in safe condition, prevent degradation of property and systems, and prevent failures
that would cause reduction in service.
3. Installs, repairs and maintains new and replacement generator systems to enhance building
systems reliability. Installations may include residential applications. Removes, relocates, repairs,
installs and tests electrical equipment (e.g. switches, conduit wiring, receptacle lights, circuits, etc.)
to maintain electrical power in buildings and structures, detect shorts and defective connections,
overloading, and restore operation of non-functioning equipment. Installs conduits and wires to
provide power as required. Repairs electric lines in or under floors, walkways, and walls to repair
breaks. Interprets wiring diagrams in order to install generator systems. Assists in the coordination
and in the temporary repair of remote generator systems.
Vacancy Announcement No. 2011-32 2/5 December 14, 2011
4. Responds to 24-hour emergency calls to repair remote generator systems and assigned work area during off-duty hours.
5. Assists in planning and scheduling corrective actions and preventive maintenance to repair or modify defects and maintain operating condition of facilities and equipment.
6. Assesses critical loads of power requirements to power sources and generators to determine user needs of electrical and/or backup power.
7. Monitor vendors and contractors to determine that work is correctly performed and completed in a timely manner, that the correct materials are utilized, and to assure that procedures meet state requirements.
8. Assist in maintaining costs, inspections, and maintenance records on generators and power systems to document maintenance work and equipment replacement. This includes accounting for labor hours and material usage after completion of work.
Logistic Support (10% OF TIME)
1. Other assigned duties are to support post activities including relocations, emergency actions, escorting and monitoring contractors on site. Individual may be required to assist other LED Facility Maintenance personnel and assist other shops as part of the maintenance team as directed by the Facility Manager or an assigned supervising Engineer.
2. Collateral duty assignments will be at the discretion of the Facility Manager but could include the following: Additional mechanic duties, Assistant POSHO, Government Technical Monitor, and/or Escort.
QUALIFICATIONS REQUIRED FOR EFFECTIVE PERFORMANCE
Education: The position requires successful completion of secondary school and two (2) years of journey-level experience in the repair and maintenance of standby generator and/or uninterrupted power supply systems. Education or technical training in a field related to power generating plants or related electrical equipment through a recognized trade union, technical school or equivalent; accredited trade school, college or university may substitute for one (1) year of the required experience. One year of work experience is equivalent to thirty (30) semester hours of coursework from an accredited trade school, college or university.
Prior Work Experience: Minimum of three to five (3-5) years experience as a repair mechanic or maintenance technician working with power generators is required.
Post Entry Training: Position may require individual to travel TDY for the purpose of receiving on the job training to become familiar with mission maintenance operations. Training to operate Work Order for Window will be provided. Vendor sponsored generator training will be sought. Training plans will be coordinated by the Facility Manager and Post Management.
Language Proficiency: Level III in both English and host country language written and spoken proficiency required.
Job Knowledge: The incumbent shall possess job knowledge to include general computer literacy, basic math and the ability to use measurement tools needed to lay out and cut shaped, threaded, and joined materials. He or she must be familiar with international building, electrical, and plumbing codes to be able to perform installation, maintenance, and repair work to meet code requirements. A general knowledge of building systems and operations, electrical principles and theories, and familiarization of the proper use
Vacancy Announcement No. 2011-32 3/5 December 14, 2011
and hazards of chemical materials is needed. Knowledge of normal, standby, and emergency modes of utility, generator, and UPS power is required. Must be proficient in the use of Microsoft Office software (Outlook, Word, Excel, Power Point etc) and other computer programs
Skills and Abilities: The incumbent shall have the skills and abilities in the following areas: diagnosing and repairing diesel engines, large generators and alternators; testing electrical components and taking equipment readings with various meters, hand, power, and specialty tools to determine appropriate repairs. Additional skills include installation of emergency standby generator systems; installation of plumbing required for diesel fuels; distinguishing frequencies and sounds, color codes and odors in the operation of equipment in order to troubleshoot for repairs. Additional abilities include responding to emergency situations in an efficient and timely manner to effect immediate repairs; work in various adverse conditions such as tight or enclosed spaces, heights, and temperature extremes, indoors or outdoors to complete work assignments; communicate orally and in writing with co-workers, contractors and vendors to obtain and provide pertinent information. A driver’s license is required. Must have excellent interpersonal skills and be able to handle a large workload and multiple tasks. Must be organized.
POSITION ELEMENTS
Supervision Received: Incumbent receives general supervision from the Facility Manager or an assigned Supervising Engineer.
Supervision Exercised: This is a non-supervisory position. However, individual may be required to direct the services of trade helpers or others assigned to assist as necessary.
Available Guidelines: Department of State rules and regulations including the Foreign Affairs Manual (FAM), manufactures technical library, as-built building drawings and plans, equipment maintenance plans, and OBO technical guidelines including the Work Orders for Windows Training Guide.
Exercise of Judgment: Incumbent makes routine judgment decisions when repairing or troubleshooting equipment. Determines and implements the best course of action for providing a safe working environment for the Embassy/ Consulate staff and all visitors.
Authority to Make Commitments: No ability to make commitments for the facility maintenance staff or Post. With the approval of the Facility Manager or an assigned Supervising Engineer commits work priorities.
Nature, Level and Purpose of Contacts: He or she interacts with technicians, supervisors, customers, and subcontractors. Levels of contact with contractor shall be held at a minimum or otherwise as directed by Facility Manager.
Time Expected to Reach Full Performance Level: 6 to 8 months
ADDITIONAL SELECTION CRITERIA
1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
2. Current employees serving a probationary period are not eligible to apply.
3. Currently employed US Citizen EFMs who hold a FMA appointment are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
4. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
Vacancy Announcement No. 2011-32 4/5 December 14, 2011
How TO APPLY
The application form is available on the Bujumbura Embassy Internet Site at http://burundi.usembassy.gov/employment-opportunities.html and click on the link “Application form.” Interested applicants for this position must submit the following or the application will not be considered.
1. Application for US Federal Employment (SF-171 or OF-612); and a current resume or curriculum vitae that provides additional information to the OF-612; plus
2. Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application.
3. All documentation (e.g., essays, certificates, awards, copies of degrees earned) that addresses the qualification requirements of the position as listed above.
CLOSING DATE FOR THIS POSITION: January 4, 2012
SUBMIT APPLICATION TO:
Human Resources Office
American Embassy Bujumbura
Avenue des Etats-Unis
B.P 1720 Bujumbura
Ref.: Position Title
ALL ORDINARILY RESIDENT APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The US Mission in Bujumbura provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.
The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited Human Resources practices, and/or courts for relief.
Vacancy Announcement No. 2011-32 5/5 December 14, 2011
Jobs at U.S. Embassy in Burundi- Maintenance Mechanic
Job Title: Maintenance Mechanic-Plumbing (FSN-6)
Vacancy Announcement No. 2011-31 December 14, 2011
Open To : All Interested persons
Position : Maintenance Mechanic-Plumbing (FSN-6)
Opening Date : Immediate
Closing Date : January 4, 2012
Work Hours : Full-time; 40 hours/week
The U.S. Embassy in Bujumbura is seeking an individual for the position of Maintenance Mechanic-
Plumbing (FSN-6) for the Facility Management section.
MAJOR DUTIES AND RESPONSIBILITIES 100 % OF TIME
The incumbent specializes in plumbing and mechanical systems operation and maintenance of equipment
as directed by the Facility Manager or an assigned Supervising Engineer. Systems to include but limited to;
water supply, storage, filtration, disinfection and other water treatments, hot water systems and
equipment, piping, tubing, fittings and controls, irrigation, domestic plumbing fixtures including waterless
urinals, drainage, sanitary systems, on-site sewage treatment, and storm water management.
Operations & Maintenance Support (90% OF TIME):
1. Performs preventive maintenance and repairs on plumbing/mechanical systems including: air
compressors, fire suppression systems, commercial and domestic toilet facilities, fixtures, valves,
piping, domestic water and sump pumps, water supply boosters, water sewage treatment systems,
domestic and solar water heaters, fuel pumps, oil-water separators and motorized vehicle gates to
ensure optimal and un-interrupted operation of the mechanical systems. Also, duties also include
maintaining operation of gutters and roof drains, storm drains and irrigation systems as applicable.
Responds to scheduled, unscheduled and preventive maintenance work orders generated by the
Computerized Maintenance Management System (CMMS). The current program for the
Department of State is Work Orders for Windows (WOW).
2. Identifies and corrects building and equipment problems by performing plumbing and associated
mechanical inspections to maintain buildings and equipment in safe condition, prevent degradation
of property and systems, and prevent failures that would cause reduction in service. Ensures that
all assigned maintenance tasks are carried out promptly and in full as described in work orders and
in accordance with manufactures repair or replacement requirements. Familiarization of general
mechanical and electrical systems is required.
3. The incumbent provides emergency services coverage for malfunctioning mechanical systems and
equipment as required 24 hours per day; seven days per week (24/7) operation.
4. Assists with monitoring specialty service contractor’s work as delegated and provides feedback to
the Supervisory Mechanical Engineer and Facility Manager concerning the contractor’s quality of
work.
Vacancy Announcement No. 2011-31 2/5 December 14, 2011
5. Monitors weekly and monthly water (potable and gray water) system performance to maintain system reliability and provides report on any discrepancies to supervisory engineer and the Facility Manager.
6. Performs regular checks for consumable material usage. Monitors spare parts and materials inventories and submits reports to the Facility Manager or an assigned Supervising Engineer for review. Ensures proper use of time, tools and materials and that the work areas are kept clean and safe.
Logistic Support (10% OF TIME):
Other assigned duties are to support post activities including relocations, emergency actions, escorting and monitoring contractors on site. Individual may be required to assist other LES Facility Maintenance personnel and assist other shops as part of the maintenance team as directed by the Facility Manager or an assigned Supervising Engineer.
QUALIFICATIONS REQUIRED FOR EFFECTIVE PERFORMANCE
Education: The position requires successful completion of secondary school and two (2) years of journey-level experience in the repair and maintenance of standby generator and/or uninterrupted power supply systems. Education or technical training in a field related to power generating plants or related electrical equipment through a recognized trade union, technical school or equivalent; accredited trade school, college or university may substitute for one (1) year of the required experience. One year of work experience is equivalent to thirty (30) semester hours of coursework from an accredited trade school, college or university.
Prior Work Experience: Minimum of three to five (3-5) years experience as a repair mechanic or maintenance technician working with plumbing systems in an institutional or commercial building setting is required.
Post Entry Training: Position may require individual to travel TDY for the purpose of receiving on the job training to become familiar with mission maintenance operations. Training to operate Work Order for Window will be provided. Vendor sponsored systems training will be sought. Distance Learning Training: PA296 - How to be a Contracting Officer's Representative and PA438 - Web. PASS Work Order for Windows. Training plans will be coordinated by the Facility Manager and Post Management.
Language Proficiency: Level III in both English and host country language written and spoken proficiency required.
Job Knowledge: The incumbent shall possess job knowledge to include general computer literacy, basic math and the ability to use measurement tools needed to lay out and cut shaped, threaded, and joined materials. He or she must be familiar with international building, mechanical, and plumbing codes to be able to perform installation, maintenance, and repair work to meet code requirements. A general knowledge of building systems and operations, mechanical principles and theories, and familiarization of the proper use and hazards of chemical materials is needed. Knowledge of normal, standby, and emergency modes of utilities is required. Knowledge of pool systems is desired. Must be proficient in the use of Microsoft Office software (Outlook, Word, Excel, Power Point etc) and other computer programs.
Skills and Abilities: The incumbent shall have the skills and abilities in the following areas: diagnosing and repairing filtration systems, water pumps, and hot water systems; testing potable water system components, monitoring of chemical and salt, and taking equipment readings with various meters, hand tools, power tools, and specialty tools to determine appropriate repairs. Additional skills include installation of plumbing required for diesel fuels; distinguishing frequencies and sounds, color codes and odors in the operation of equipment in order to troubleshoot for repairs. Additional abilities include responding to emergency situations in an efficient and timely manner to effect immediate repairs; work in
Vacancy Announcement No. 2011-31 3/5 December 14, 2011
various adverse conditions such as tight or enclosed spaces, heights, and temperature extremes, indoors or outdoors to complete work assignments; communicate orally and in writing with co-workers, contractors and vendors to obtain and provide pertinent information. A driver’s license is required. Must have excellent interpersonal skills and be able to handle a large workload and multiple tasks. Must be organized.
POSITION ELEMENTS
Supervision Received: Incumbent receives general supervision from the Facility Manager or an assigned Supervising Engineer
Supervision Exercised: This is a non-supervisory position. However, individual may be required to direct the services of trade helpers or others assigned to assist as necessary.
Available Guidelines: Department of State rules and regulations including the Foreign Affairs Manual (FAM), manufactures technical library, operations and maintenance manuals, equipment maintenance plans, and OBO technical guidelines including the Work Orders for Windows Training Guide.
Exercise of Judgment: Incumbent makes routine judgment decisions when repairing or troubleshooting equipment. Determines and implements the best course of action for providing a safe working environment for the Embassy/ Consulate staff and all visitors.
Authority to Make Commitments: No ability to make commitments for the facility maintenance staff or Post. With the approval of the Facility Manager or an assigned Supervising Engineer commits work priorities.
Nature, Level and Purpose of Contacts: He or she interacts with technicians, supervisors, customers, and subcontractors. Levels of contact with contractor shall be held at a minimum or otherwise as directed by Facility Manager.
Time Expected to Reach Full Performance Level: 6 to 8 months
ADDITIONAL SELECTION CRITERIA
1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
2. Current employees serving a probationary period are not eligible to apply.
3. Currently employed US Citizen EFMs who hold a FMA appointment are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
4. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
How TO APPLY
The application form is available on the Bujumbura Embassy Internet Site at http://burundi.usembassy.gov/employment-opportunities.html and click on the link “Application form.” Interested applicants for this position must submit the following or the application will not be considered.
1. Application for US Federal Employment (SF-171 or OF-612); and a current resume or curriculum vitae that provides additional information to the OF-612; plus
2. Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application.
3. All documentation (e.g., essays, certificates, awards, copies of degrees earned) that addresses the qualification requirements of the position as listed above.
Vacancy Announcement No. 2011-31 4/5 December 14, 2011
CLOSING DATE FOR THIS POSITION: January 4, 2012
SUBMIT APPLICATION TO:
Human Resources Office
American Embassy Bujumbura
Avenue des Etats-Unis
B.P 1720 Bujumbura
Ref.: Position Title
ALL ORDINARILY RESIDENT APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The US Mission in Bujumbura provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.
The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited Human Resources practices, and/or courts for relief.
Vacancy Announcement No. 2011-31 5/5 December 14, 2011
Vacancy Announcement No. 2011-31 December 14, 2011
Open To : All Interested persons
Position : Maintenance Mechanic-Plumbing (FSN-6)
Opening Date : Immediate
Closing Date : January 4, 2012
Work Hours : Full-time; 40 hours/week
The U.S. Embassy in Bujumbura is seeking an individual for the position of Maintenance Mechanic-
Plumbing (FSN-6) for the Facility Management section.
MAJOR DUTIES AND RESPONSIBILITIES 100 % OF TIME
The incumbent specializes in plumbing and mechanical systems operation and maintenance of equipment
as directed by the Facility Manager or an assigned Supervising Engineer. Systems to include but limited to;
water supply, storage, filtration, disinfection and other water treatments, hot water systems and
equipment, piping, tubing, fittings and controls, irrigation, domestic plumbing fixtures including waterless
urinals, drainage, sanitary systems, on-site sewage treatment, and storm water management.
Operations & Maintenance Support (90% OF TIME):
1. Performs preventive maintenance and repairs on plumbing/mechanical systems including: air
compressors, fire suppression systems, commercial and domestic toilet facilities, fixtures, valves,
piping, domestic water and sump pumps, water supply boosters, water sewage treatment systems,
domestic and solar water heaters, fuel pumps, oil-water separators and motorized vehicle gates to
ensure optimal and un-interrupted operation of the mechanical systems. Also, duties also include
maintaining operation of gutters and roof drains, storm drains and irrigation systems as applicable.
Responds to scheduled, unscheduled and preventive maintenance work orders generated by the
Computerized Maintenance Management System (CMMS). The current program for the
Department of State is Work Orders for Windows (WOW).
2. Identifies and corrects building and equipment problems by performing plumbing and associated
mechanical inspections to maintain buildings and equipment in safe condition, prevent degradation
of property and systems, and prevent failures that would cause reduction in service. Ensures that
all assigned maintenance tasks are carried out promptly and in full as described in work orders and
in accordance with manufactures repair or replacement requirements. Familiarization of general
mechanical and electrical systems is required.
3. The incumbent provides emergency services coverage for malfunctioning mechanical systems and
equipment as required 24 hours per day; seven days per week (24/7) operation.
4. Assists with monitoring specialty service contractor’s work as delegated and provides feedback to
the Supervisory Mechanical Engineer and Facility Manager concerning the contractor’s quality of
work.
Vacancy Announcement No. 2011-31 2/5 December 14, 2011
5. Monitors weekly and monthly water (potable and gray water) system performance to maintain system reliability and provides report on any discrepancies to supervisory engineer and the Facility Manager.
6. Performs regular checks for consumable material usage. Monitors spare parts and materials inventories and submits reports to the Facility Manager or an assigned Supervising Engineer for review. Ensures proper use of time, tools and materials and that the work areas are kept clean and safe.
Logistic Support (10% OF TIME):
Other assigned duties are to support post activities including relocations, emergency actions, escorting and monitoring contractors on site. Individual may be required to assist other LES Facility Maintenance personnel and assist other shops as part of the maintenance team as directed by the Facility Manager or an assigned Supervising Engineer.
QUALIFICATIONS REQUIRED FOR EFFECTIVE PERFORMANCE
Education: The position requires successful completion of secondary school and two (2) years of journey-level experience in the repair and maintenance of standby generator and/or uninterrupted power supply systems. Education or technical training in a field related to power generating plants or related electrical equipment through a recognized trade union, technical school or equivalent; accredited trade school, college or university may substitute for one (1) year of the required experience. One year of work experience is equivalent to thirty (30) semester hours of coursework from an accredited trade school, college or university.
Prior Work Experience: Minimum of three to five (3-5) years experience as a repair mechanic or maintenance technician working with plumbing systems in an institutional or commercial building setting is required.
Post Entry Training: Position may require individual to travel TDY for the purpose of receiving on the job training to become familiar with mission maintenance operations. Training to operate Work Order for Window will be provided. Vendor sponsored systems training will be sought. Distance Learning Training: PA296 - How to be a Contracting Officer's Representative and PA438 - Web. PASS Work Order for Windows. Training plans will be coordinated by the Facility Manager and Post Management.
Language Proficiency: Level III in both English and host country language written and spoken proficiency required.
Job Knowledge: The incumbent shall possess job knowledge to include general computer literacy, basic math and the ability to use measurement tools needed to lay out and cut shaped, threaded, and joined materials. He or she must be familiar with international building, mechanical, and plumbing codes to be able to perform installation, maintenance, and repair work to meet code requirements. A general knowledge of building systems and operations, mechanical principles and theories, and familiarization of the proper use and hazards of chemical materials is needed. Knowledge of normal, standby, and emergency modes of utilities is required. Knowledge of pool systems is desired. Must be proficient in the use of Microsoft Office software (Outlook, Word, Excel, Power Point etc) and other computer programs.
Skills and Abilities: The incumbent shall have the skills and abilities in the following areas: diagnosing and repairing filtration systems, water pumps, and hot water systems; testing potable water system components, monitoring of chemical and salt, and taking equipment readings with various meters, hand tools, power tools, and specialty tools to determine appropriate repairs. Additional skills include installation of plumbing required for diesel fuels; distinguishing frequencies and sounds, color codes and odors in the operation of equipment in order to troubleshoot for repairs. Additional abilities include responding to emergency situations in an efficient and timely manner to effect immediate repairs; work in
Vacancy Announcement No. 2011-31 3/5 December 14, 2011
various adverse conditions such as tight or enclosed spaces, heights, and temperature extremes, indoors or outdoors to complete work assignments; communicate orally and in writing with co-workers, contractors and vendors to obtain and provide pertinent information. A driver’s license is required. Must have excellent interpersonal skills and be able to handle a large workload and multiple tasks. Must be organized.
POSITION ELEMENTS
Supervision Received: Incumbent receives general supervision from the Facility Manager or an assigned Supervising Engineer
Supervision Exercised: This is a non-supervisory position. However, individual may be required to direct the services of trade helpers or others assigned to assist as necessary.
Available Guidelines: Department of State rules and regulations including the Foreign Affairs Manual (FAM), manufactures technical library, operations and maintenance manuals, equipment maintenance plans, and OBO technical guidelines including the Work Orders for Windows Training Guide.
Exercise of Judgment: Incumbent makes routine judgment decisions when repairing or troubleshooting equipment. Determines and implements the best course of action for providing a safe working environment for the Embassy/ Consulate staff and all visitors.
Authority to Make Commitments: No ability to make commitments for the facility maintenance staff or Post. With the approval of the Facility Manager or an assigned Supervising Engineer commits work priorities.
Nature, Level and Purpose of Contacts: He or she interacts with technicians, supervisors, customers, and subcontractors. Levels of contact with contractor shall be held at a minimum or otherwise as directed by Facility Manager.
Time Expected to Reach Full Performance Level: 6 to 8 months
ADDITIONAL SELECTION CRITERIA
1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
2. Current employees serving a probationary period are not eligible to apply.
3. Currently employed US Citizen EFMs who hold a FMA appointment are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
4. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
How TO APPLY
The application form is available on the Bujumbura Embassy Internet Site at http://burundi.usembassy.gov/employment-opportunities.html and click on the link “Application form.” Interested applicants for this position must submit the following or the application will not be considered.
1. Application for US Federal Employment (SF-171 or OF-612); and a current resume or curriculum vitae that provides additional information to the OF-612; plus
2. Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application.
3. All documentation (e.g., essays, certificates, awards, copies of degrees earned) that addresses the qualification requirements of the position as listed above.
Vacancy Announcement No. 2011-31 4/5 December 14, 2011
CLOSING DATE FOR THIS POSITION: January 4, 2012
SUBMIT APPLICATION TO:
Human Resources Office
American Embassy Bujumbura
Avenue des Etats-Unis
B.P 1720 Bujumbura
Ref.: Position Title
ALL ORDINARILY RESIDENT APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The US Mission in Bujumbura provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.
The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited Human Resources practices, and/or courts for relief.
Vacancy Announcement No. 2011-31 5/5 December 14, 2011
US Embassy Jobs in Burundi
Job Title: Electrical Technician (FSN-6)
Vacancy Announcement No. 2011-30 December 14, 2011
Open To : All Interested persons
Position : Electrical Technician (FSN-6)
Opening Date : Immediate
Closing Date : January 4, 2012
Work Hours : Full-time; 40 hours/week
The U.S. Embassy in Bujumbura is seeking an individual for the position of Electrical Technician (FSN-6) for
the Facility Management section.
BASIC FUNCTION OF POSITION
Employed as an Electrical Technician to accomplish skilled maintenance and repair work throughout the
New Embassy Compound/New Consulate Compound (NEC/NCC) buildings, grounds and residential
owned/leased properties. Work assignments which includes hardware, associated peripherals,
configuration, optimization, repair of electrical power distribution, voltage regulators, transformers,
switchgear, automatic transfer switches, uninterruptible power supply systems and lighting systems will
be directed by the Facility Manager or an assigned Supervising Engineer.
MAJOR DUTIES AND RESPONSIBILITIES 100% OF TIME
Employed as an Electrical Technician to carry out skilled maintenance and repair work throughout the New
Embassy Compound/New Consulate Compound (NEC/NCC) buildings, grounds and residential
owned/leased properties. Work assignments will be directed by the Facility Manager or an assigned
Supervising Engineer.
Operation Support (50 % OF TIME)
1. Performs hands-on repairs of the electrical power and lighting system and other building electrical
systems. Included but not limited to, emergency generator controls, fire alarm control, fire
suppression systems, panel boards, UPS system, automatic transfer switches, relay controls,
programmable control systems for switch gear, medium voltage transformers, motor control
centers, and lighting fixtures. Ensures that all assigned repairs are accomplished promptly and
completely with manufactures repair or replacement requirements.
2. Performs preventive maintenance on the electrical power and lighting system and related
components to maintain system operation and reliability to ensure uninterrupted power and
continuous air supply to critical facilities, equipment and systems. Responds to scheduled,
unscheduled and preventive maintenance work orders generated by the Computerized
Maintenance Management System (CMMS). The current program for the Department of State is
Work Order for Windows (WOW).
Vacancy Announcement No. 2011-30 2/6 January 4, 2012
3. Inspects, tests, evaluates, calibrates and updates electrical power and lighting system and wiring to improve reliability and to assure dependability, safety and compliance. Inspects facilities (including houses, temporary trailers, buildings, etc); equipment (e.g. fire safety, generators, compressors, etc.); systems (e.g. electrical, lighting, power sources, and HVAC/plumbing where applicable, etc.); and work of vendors to determine condition of facilities, safe operation of equipment, quality and safety of work, and scheduled maintenance. Provides routine inspections on all systems, as required by manufacturer requirements, and advises the Facility Manager and Supervising Engineer in writing of problems and recommendations.
4. Removes, relocates, repairs, installs and tests electrical equipment to maintain occupant comfort and equipment protection in buildings and structures to maintain occupant comfort and equipment protection in buildings and structures. Also, restores operations of non-functioning equipment.
5. Orders and stocks building supplies, materials and parts (e.g. motors, wiring, hardware, paints, tools, mechanical parts, chemicals etc.) to replace materials consumed and assure their availability for assigned projects, scheduled maintenance, and emergency responses.
6. Ensures proper use of time, tools, materials and parts and provides data on all completed preventive maintenance task, spares, and consumables.
7. Responds to 24-hour emergency calls to repair remote generator systems and assigned work area during off-duty hours.
Maintenance Support: (40% OF TIME)
1. Maintains electrical power and lighting systems, drafts and submits reports to the Facility Manager (FM) or supervising engineer detailing operational proficiency. Reports consist of power consumption, evaluations and historical data reviews, and depicting systems performance requirements. Receives reports and logs generated by the BAS and Controls Tech to act upon and enhance systems performance. Provides contractor design information for proposed renovation or new construction work and assists LES Facility Maintenance staff in the performance of in-house projects.
2. Assists in preparation of Statements of Work (SOW) and construction documents for repairs, new construction and renovation work. Assistance includes obtaining telephone/written estimates and quotes of materials and equipment needed for repairs and the completion of job tasks. Monitors contractors work for providing products and services as the terms and conditions of the contract. Assists in developing punch lists, testing, and inspections as required to ensure quality services and construction work and assists LES Facility Maintenance personnel in the performance of in-house projects.
3. Assists in providing guidance to other LES Facility Maintenance personnel and vendors/contractors in the correct operation of equipment, use of diagnostic devices and materials used to complete required maintenance activities, general operations, and future expansion projects.
4. Assists in the development and implementation of a comprehensive preventive maintenance program for building systems equipment and associated electrical devices.
Logistic Support: (10% OF TIME)
1. Contributes to the safety program of the facility. Insures work does not present health problems or risk of injury to workers or other employees or visitors.
2. Remains current on job specific expertise through various sources (e.g. trade publications, trade shows, vendor communication, etc.) to keep abreast of the latest technological developments and products to improve generator reliability.
Vacancy Announcement No. 2011-30 3/6 January 4, 2012
3. Collateral duty assignments will be at the discretion of the Facility Manager but could include the following: Additional mechanic duties, Assistant POSHO, Government Technical Monitor (GTM), and/or Escort. Participates in LES Facility Maintenance personnel training programs sponsored by DOS, manufacturers and private vendors.
QUALIFICATIONS REQUIRED FOR EFFECTIVE PERFORMANCE
Education: The position requires successful completion of secondary school. Completion of vocational training from an accredited institute recognized as producing journeyman level technicians with a concentration in electrical principles and application.
Prior Work Experience: Minimum of five to seven (5-7) years’ of broad experience in operations and maintenance of building electrical power and lighting systems and associated equipment. A minimum of 3 years of experience must be as an Electrical Technician working with large, modern, commercial or Government office building in operations and maintenance. Knowledge of US building, electrical, mechanical, fire and life safety codes; building and trade standards is highly desirable.
Post Entry Training: Position may require individual to travel TDY for the purpose of receiving on the job training to become familiar with mission maintenance operations. Training to operate Work Order for Windows will be provided. Vendor sponsored controls training will be sought. Training plans will be coordinated by the Facility Manager and Post Management.
Language Proficiency: Level III in both English and host country language written, and spoken proficiency required.
Job Knowledge: The incumbent shall possess job knowledge to include general computer literacy, basic math and the ability to use measurement tools needed to lay out and cut shaped, threaded, and joined materials. Must have a very good technical understanding of major building electrical power and lighting systems and equipment with a specialty in controls. Knowledge of reading technical documents, interpreting maintenance plans and technical literature is required and highly emphasized. General computer literacy is required in multiple applications (MS Office). Knowledge of US building, electrical, mechanical, fire and life safety codes; building and trade standards is high desired.
Skills and Abilities: The incumbent shall have the skills and abilities in the following areas: diagnosing and repairing electrical power and lighting systems and components and taking equipment readings with various meters, hand tools, power tools, and specialty tools to determine appropriate repairs. Must be able to use tools of the trade in order to install, troubleshoot and repair building electrical power and lighting systems and work with the controls technicians on associated devices. Must have substantial skill in comprehending engineering reports, specifications and related materials in English. Additional abilities include responding to emergency situations in an efficient and timely manner to effect immediate repairs; work in various adverse conditions such as tight or enclosed spaces, heights, and temperature extremes, indoors or outdoors to complete work assignments; communicate orally and in writing with co-workers, contractors and vendors to obtain and provide pertinent information. A driver’s license is required. Must have excellent interpersonal skills and be able to handle a large workload and multiple tasks. Must be organized.
POSITION ELEMENTS
Supervision Received: Incumbent receives general supervision from the Facility Manager or an assigned Supervising Engineer.
Supervision Exercised: This is a non-supervisory position but may be required to work in conjunction with 2-5 LES Facility Maintenance personnel, assigned to assist as necessary.
Vacancy Announcement No. 2011-30 4/6 January 4, 2012
Available Guidelines: Department of State rules and regulations including the Foreign Affairs Manual (FAM), manufactures technical library, Operations and Maintenance manuals, equipment maintenance plans, and OBO technical guidelines including the Work Orders for Windows Training Guide.
Exercise of Judgment: Incumbent makes routine judgment decisions when repairing or troubleshooting equipment. Determines and implements the best course of action for providing a safe working environment for the LES Facility Maintenance personnel and all visitors.
Authority to Make Commitments: Authority to make commitments on materials, specifications and designs as authorized by the Facility Manager or an assigned Supervising Engineer.
Nature, Level and Purpose of Contacts: He or she interacts with technicians, supervisors, customers, and subcontractors. Levels of contact with contractor shall be held at a minimum or otherwise as directed by Facility Manager.
Time Expected to Reach Full Performance Level: 6 to 8 months
ADDITIONAL SELECTION CRITERIA
1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
2. Current employees serving a probationary period are not eligible to apply.
3. Currently employed US Citizen EFMs who hold a FMA appointment are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
4. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
How TO APPLY
The application form is available on the Bujumbura Embassy Internet Site at http://burundi.usembassy.gov/employment-opportunities.html and click on the link “Application form.” Interested applicants for this position must submit the following or the application will not be considered.
1. Application for US Federal Employment (SF-171 or OF-612); and a current resume or curriculum vitae that provides additional information to the OF-612; plus
2. Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application.
3. All documentation (e.g., essays, certificates, awards, copies of degrees earned) that addresses the qualification requirements of the position as listed above.
CLOSING DATE FOR THIS POSITION: January 4, 2012
SUBMIT APPLICATION TO:
Human Resources Office
American Embassy Bujumbura
Avenue des Etats-Unis
B.P 1720 Bujumbura
Ref.: Position Title
ALL ORDINARILY RESIDENT APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The US Mission in Bujumbura provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to
Vacancy Announcement No. 2011-30 5/6 January 4, 2012
achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.
The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited Human Resources practices, and/or courts for relief.
Vacancy Announcement No. 2011-30 6/6 January 4, 2012
Vacancy Announcement No. 2011-30 December 14, 2011
Open To : All Interested persons
Position : Electrical Technician (FSN-6)
Opening Date : Immediate
Closing Date : January 4, 2012
Work Hours : Full-time; 40 hours/week
The U.S. Embassy in Bujumbura is seeking an individual for the position of Electrical Technician (FSN-6) for
the Facility Management section.
BASIC FUNCTION OF POSITION
Employed as an Electrical Technician to accomplish skilled maintenance and repair work throughout the
New Embassy Compound/New Consulate Compound (NEC/NCC) buildings, grounds and residential
owned/leased properties. Work assignments which includes hardware, associated peripherals,
configuration, optimization, repair of electrical power distribution, voltage regulators, transformers,
switchgear, automatic transfer switches, uninterruptible power supply systems and lighting systems will
be directed by the Facility Manager or an assigned Supervising Engineer.
MAJOR DUTIES AND RESPONSIBILITIES 100% OF TIME
Employed as an Electrical Technician to carry out skilled maintenance and repair work throughout the New
Embassy Compound/New Consulate Compound (NEC/NCC) buildings, grounds and residential
owned/leased properties. Work assignments will be directed by the Facility Manager or an assigned
Supervising Engineer.
Operation Support (50 % OF TIME)
1. Performs hands-on repairs of the electrical power and lighting system and other building electrical
systems. Included but not limited to, emergency generator controls, fire alarm control, fire
suppression systems, panel boards, UPS system, automatic transfer switches, relay controls,
programmable control systems for switch gear, medium voltage transformers, motor control
centers, and lighting fixtures. Ensures that all assigned repairs are accomplished promptly and
completely with manufactures repair or replacement requirements.
2. Performs preventive maintenance on the electrical power and lighting system and related
components to maintain system operation and reliability to ensure uninterrupted power and
continuous air supply to critical facilities, equipment and systems. Responds to scheduled,
unscheduled and preventive maintenance work orders generated by the Computerized
Maintenance Management System (CMMS). The current program for the Department of State is
Work Order for Windows (WOW).
Vacancy Announcement No. 2011-30 2/6 January 4, 2012
3. Inspects, tests, evaluates, calibrates and updates electrical power and lighting system and wiring to improve reliability and to assure dependability, safety and compliance. Inspects facilities (including houses, temporary trailers, buildings, etc); equipment (e.g. fire safety, generators, compressors, etc.); systems (e.g. electrical, lighting, power sources, and HVAC/plumbing where applicable, etc.); and work of vendors to determine condition of facilities, safe operation of equipment, quality and safety of work, and scheduled maintenance. Provides routine inspections on all systems, as required by manufacturer requirements, and advises the Facility Manager and Supervising Engineer in writing of problems and recommendations.
4. Removes, relocates, repairs, installs and tests electrical equipment to maintain occupant comfort and equipment protection in buildings and structures to maintain occupant comfort and equipment protection in buildings and structures. Also, restores operations of non-functioning equipment.
5. Orders and stocks building supplies, materials and parts (e.g. motors, wiring, hardware, paints, tools, mechanical parts, chemicals etc.) to replace materials consumed and assure their availability for assigned projects, scheduled maintenance, and emergency responses.
6. Ensures proper use of time, tools, materials and parts and provides data on all completed preventive maintenance task, spares, and consumables.
7. Responds to 24-hour emergency calls to repair remote generator systems and assigned work area during off-duty hours.
Maintenance Support: (40% OF TIME)
1. Maintains electrical power and lighting systems, drafts and submits reports to the Facility Manager (FM) or supervising engineer detailing operational proficiency. Reports consist of power consumption, evaluations and historical data reviews, and depicting systems performance requirements. Receives reports and logs generated by the BAS and Controls Tech to act upon and enhance systems performance. Provides contractor design information for proposed renovation or new construction work and assists LES Facility Maintenance staff in the performance of in-house projects.
2. Assists in preparation of Statements of Work (SOW) and construction documents for repairs, new construction and renovation work. Assistance includes obtaining telephone/written estimates and quotes of materials and equipment needed for repairs and the completion of job tasks. Monitors contractors work for providing products and services as the terms and conditions of the contract. Assists in developing punch lists, testing, and inspections as required to ensure quality services and construction work and assists LES Facility Maintenance personnel in the performance of in-house projects.
3. Assists in providing guidance to other LES Facility Maintenance personnel and vendors/contractors in the correct operation of equipment, use of diagnostic devices and materials used to complete required maintenance activities, general operations, and future expansion projects.
4. Assists in the development and implementation of a comprehensive preventive maintenance program for building systems equipment and associated electrical devices.
Logistic Support: (10% OF TIME)
1. Contributes to the safety program of the facility. Insures work does not present health problems or risk of injury to workers or other employees or visitors.
2. Remains current on job specific expertise through various sources (e.g. trade publications, trade shows, vendor communication, etc.) to keep abreast of the latest technological developments and products to improve generator reliability.
Vacancy Announcement No. 2011-30 3/6 January 4, 2012
3. Collateral duty assignments will be at the discretion of the Facility Manager but could include the following: Additional mechanic duties, Assistant POSHO, Government Technical Monitor (GTM), and/or Escort. Participates in LES Facility Maintenance personnel training programs sponsored by DOS, manufacturers and private vendors.
QUALIFICATIONS REQUIRED FOR EFFECTIVE PERFORMANCE
Education: The position requires successful completion of secondary school. Completion of vocational training from an accredited institute recognized as producing journeyman level technicians with a concentration in electrical principles and application.
Prior Work Experience: Minimum of five to seven (5-7) years’ of broad experience in operations and maintenance of building electrical power and lighting systems and associated equipment. A minimum of 3 years of experience must be as an Electrical Technician working with large, modern, commercial or Government office building in operations and maintenance. Knowledge of US building, electrical, mechanical, fire and life safety codes; building and trade standards is highly desirable.
Post Entry Training: Position may require individual to travel TDY for the purpose of receiving on the job training to become familiar with mission maintenance operations. Training to operate Work Order for Windows will be provided. Vendor sponsored controls training will be sought. Training plans will be coordinated by the Facility Manager and Post Management.
Language Proficiency: Level III in both English and host country language written, and spoken proficiency required.
Job Knowledge: The incumbent shall possess job knowledge to include general computer literacy, basic math and the ability to use measurement tools needed to lay out and cut shaped, threaded, and joined materials. Must have a very good technical understanding of major building electrical power and lighting systems and equipment with a specialty in controls. Knowledge of reading technical documents, interpreting maintenance plans and technical literature is required and highly emphasized. General computer literacy is required in multiple applications (MS Office). Knowledge of US building, electrical, mechanical, fire and life safety codes; building and trade standards is high desired.
Skills and Abilities: The incumbent shall have the skills and abilities in the following areas: diagnosing and repairing electrical power and lighting systems and components and taking equipment readings with various meters, hand tools, power tools, and specialty tools to determine appropriate repairs. Must be able to use tools of the trade in order to install, troubleshoot and repair building electrical power and lighting systems and work with the controls technicians on associated devices. Must have substantial skill in comprehending engineering reports, specifications and related materials in English. Additional abilities include responding to emergency situations in an efficient and timely manner to effect immediate repairs; work in various adverse conditions such as tight or enclosed spaces, heights, and temperature extremes, indoors or outdoors to complete work assignments; communicate orally and in writing with co-workers, contractors and vendors to obtain and provide pertinent information. A driver’s license is required. Must have excellent interpersonal skills and be able to handle a large workload and multiple tasks. Must be organized.
POSITION ELEMENTS
Supervision Received: Incumbent receives general supervision from the Facility Manager or an assigned Supervising Engineer.
Supervision Exercised: This is a non-supervisory position but may be required to work in conjunction with 2-5 LES Facility Maintenance personnel, assigned to assist as necessary.
Vacancy Announcement No. 2011-30 4/6 January 4, 2012
Available Guidelines: Department of State rules and regulations including the Foreign Affairs Manual (FAM), manufactures technical library, Operations and Maintenance manuals, equipment maintenance plans, and OBO technical guidelines including the Work Orders for Windows Training Guide.
Exercise of Judgment: Incumbent makes routine judgment decisions when repairing or troubleshooting equipment. Determines and implements the best course of action for providing a safe working environment for the LES Facility Maintenance personnel and all visitors.
Authority to Make Commitments: Authority to make commitments on materials, specifications and designs as authorized by the Facility Manager or an assigned Supervising Engineer.
Nature, Level and Purpose of Contacts: He or she interacts with technicians, supervisors, customers, and subcontractors. Levels of contact with contractor shall be held at a minimum or otherwise as directed by Facility Manager.
Time Expected to Reach Full Performance Level: 6 to 8 months
ADDITIONAL SELECTION CRITERIA
1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
2. Current employees serving a probationary period are not eligible to apply.
3. Currently employed US Citizen EFMs who hold a FMA appointment are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
4. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
How TO APPLY
The application form is available on the Bujumbura Embassy Internet Site at http://burundi.usembassy.gov/employment-opportunities.html and click on the link “Application form.” Interested applicants for this position must submit the following or the application will not be considered.
1. Application for US Federal Employment (SF-171 or OF-612); and a current resume or curriculum vitae that provides additional information to the OF-612; plus
2. Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application.
3. All documentation (e.g., essays, certificates, awards, copies of degrees earned) that addresses the qualification requirements of the position as listed above.
CLOSING DATE FOR THIS POSITION: January 4, 2012
SUBMIT APPLICATION TO:
Human Resources Office
American Embassy Bujumbura
Avenue des Etats-Unis
B.P 1720 Bujumbura
Ref.: Position Title
ALL ORDINARILY RESIDENT APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The US Mission in Bujumbura provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to
Vacancy Announcement No. 2011-30 5/6 January 4, 2012
achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.
The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited Human Resources practices, and/or courts for relief.
Vacancy Announcement No. 2011-30 6/6 January 4, 2012
Jobs at U.S. Embassy in Burundi
Job Title: Human Resources Assistant FSN-7
Vacancy Announcement No. 2011- 29 December 21, 2011
Open To: All Interested Candidates/All Sources
Position: Human Resources Assistant FSN-7
Opening Date: Immediate
Closing Date: January 4, 2012
Work Hours: Full Time Schedule - 40 hours/week
The U.S. Embassy in Bujumbura is seeking an individual for the position of Human Resources Assistant in
the Management Section. All ordinarily resident (OR) applicants must have the required work and/or
residency permits to be eligible for consideration.
BASIC FUNCTION OF POSITION
Perform general clerical work, and maintain section files. Provide back-up to other HR position during
absence and workload overflow.
MAJOR DUTIES AND RESPONSIBILITIES
Populate and maintain WEPASS Post Personnel database.
Process a variety of documents and related correspondence affecting American and LES HR. Type
correspondence, letters, telegrams, memoranda, announcements and forms. Translates routine unclassified
and sensitive correspondence or documents from Kirundi or French into English.
Maintain, organize and update all general HR files (cables, letters, memos and other documents) as well as
individual LES official HR files adding or deleting from files as necessary.
Assist in the preparation of individual personnel actions for all types of transactions including
appointments, promotions, periodic pay increases, reassignments, suspensions, leave-without-pay,
resignations, retirements, PSA renewal actions etc. Similarly prepares mass actions effecting pay
adjustments resulting from wage surveys or other actions involving large numbers of employees.
Maintain staffing patterns files adding or deleting positions as authorized, and post types of action affecting
employee in each position such as new titles, grades, step increases, and effective dates based on personnel
actions processed.
Maintain lists of LES leave balances and retirement eligibility dates.
Prepare list of newly arrived personnel to be scheduled for appointments to meet the Ambassador or
DCM.
Vacancy Announcement No. 2011-29 2/6 December 21, 2011
Provide information regarding the employment of maids, cooks, or other domestic employees by American members of the post.
Assist with the Awards Program by procuring and preparing certificates and pins, scheduling location of ceremony, arranging for caterers, and notifying participating personnel.
Provide departing personnel with check-out list and assists in departure check-out.
Escort visitors and applicants.
Prepare FSN employment materials (forms and contracts) for orientation packages.
Extract biographic or other data from files for preparation of various reports and data calls.
Maintain due dates for LES Performance Evaluation Reports (PERs) and notify all supervisors on a timely basis regarding EER completion schedules. Maintain section records and regulations, including 3 FAM, FSNP, Post FSN Handbook, etc.
Perform other duties as assigned by supervisor.
QUALIFICATIONS REQUIRED FOR EFFECTIVE PERFORMANCE
a. Education: Completion of two years of university studies is required.
b. Prior Work Experience: Minimum two years of progressively responsible clerical experience in the field of Human Resources or Administrative management or a closely related field is required. One year of experience in recruitment is required.
c. Post Entry Training: Provided by LES supervisor and by formal Department of State training online.
d. Language Proficiency: Level IV English and French, as well as fluency in Kirundi are required.
e. Knowledge: Must have a good knowledge of general office operations and procedural requirements, principles and practices pertaining to functions performed in the HR Office. Must have good understanding and familiarity with local labor and social security laws and regulations.
f. Skills and Abilities: Level III typing/word processing skills are required, as are basic computer skills and familiarity; ability to organize work logically and follow through on all tasks to completion is required. Must have ability to deal with a wide variety of personalities; must have ability to set priorities and meet deadlines; must be able to respect and maintain impartiality and client confidentiality.
POSITION ELEMENTS
a. Supervision Received: Is directly supervised by the Senior Human Resources Assistant.
b. Available Guidelines: Dept of State regulations, Foreign Affairs Manuals, published post procedures, handbooks, and Management Notices, supervisor’s advice and guidance, and formal State Dept. training seminars.
c. Exercise of Judgment: In processing LES social security contributions, EERs, medical reimbursement claims; in maintaining client and section confidentiality and impartiality; in setting priorities and meeting deadlines.
d. Authority to Make Commitments: None
e. Nature, Level and Purpose of Contacts: Local authorities and businesses to obtain information relative to the local compensation benefits and retirement regulations; American and LES staff in carrying out routine functions of position.
f. Supervision Exercised: None.
g. Time Required to Perform Full Range of Duties after Entry into the Position: 1 year.
Vacancy Announcement No. 2011-29 3/6 December 21, 2011
SELECTION PROCESS
When fully qualified, US Citizen Eligible Family Members (USEFMs) and US Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application.
ADDITIONAL SELECTION CRITERIA
1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
2. Current employees serving a probationary period are not eligible to apply.
3. Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.
4. Currently employed US Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
5. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.
How TO APPLY
Interested candidates for this position must submit the following for consideration of the application:
1. Application for Employment as a Locally Employed Staff or Family Member (DS-174); or a current resume or curriculum vitae; plus
2. Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
3. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.
If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the Application for Employment.
Failure to do so will result in an incomplete application.
A. Position Title
B. Position Grade
C. Vacancy Announcement Number (if known)
D. Dates Available for Work
E. First, Middle, & Last Names as well as any other names used
F. Date and Place of Birth
G. Current Address, Day, Evening, and Cell phone numbers
H. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes or No; if yes, provide number)
I. U.S. Social Security Number and/or Identification Number
J. Eligibility to work in the country (Yes or No)
K. Special Accommodations the Mission needs to provide
L. If applying for position that includes driving a U.S. Government vehicle Driver’s License Class / Type
M. Days available to work
Vacancy Announcement No. 2011-29 4/6 December 21, 2011
N. List any relatives or members of your household that work for the U.S. Government (include their Name, Relationship, & Agency, Position, Location)
O. U.S. Eligible Family Member and Veterans Hiring Preference
P. Education
Q. License, Skills, Training, Membership, & Recognition
R. Language Skills
S. Work Experience
T. References
SUBMIT APPLICATION TO
Human Resources Office
Attention: The Human Resources Officer
Embassy of the United States
Avenue des Etats Unis
B.P 1720 Bujumbura
or
Email: BujumburaHR@state.gov
POINT OF CONTACT
Telephone: 22.207.263
CLOSING DATE FOR THIS POSITION: January 4, 2012
Vacancy Announcement No. 2011- 29 December 21, 2011
Open To: All Interested Candidates/All Sources
Position: Human Resources Assistant FSN-7
Opening Date: Immediate
Closing Date: January 4, 2012
Work Hours: Full Time Schedule - 40 hours/week
The U.S. Embassy in Bujumbura is seeking an individual for the position of Human Resources Assistant in
the Management Section. All ordinarily resident (OR) applicants must have the required work and/or
residency permits to be eligible for consideration.
BASIC FUNCTION OF POSITION
Perform general clerical work, and maintain section files. Provide back-up to other HR position during
absence and workload overflow.
MAJOR DUTIES AND RESPONSIBILITIES
Populate and maintain WEPASS Post Personnel database.
Process a variety of documents and related correspondence affecting American and LES HR. Type
correspondence, letters, telegrams, memoranda, announcements and forms. Translates routine unclassified
and sensitive correspondence or documents from Kirundi or French into English.
Maintain, organize and update all general HR files (cables, letters, memos and other documents) as well as
individual LES official HR files adding or deleting from files as necessary.
Assist in the preparation of individual personnel actions for all types of transactions including
appointments, promotions, periodic pay increases, reassignments, suspensions, leave-without-pay,
resignations, retirements, PSA renewal actions etc. Similarly prepares mass actions effecting pay
adjustments resulting from wage surveys or other actions involving large numbers of employees.
Maintain staffing patterns files adding or deleting positions as authorized, and post types of action affecting
employee in each position such as new titles, grades, step increases, and effective dates based on personnel
actions processed.
Maintain lists of LES leave balances and retirement eligibility dates.
Prepare list of newly arrived personnel to be scheduled for appointments to meet the Ambassador or
DCM.
Vacancy Announcement No. 2011-29 2/6 December 21, 2011
Provide information regarding the employment of maids, cooks, or other domestic employees by American members of the post.
Assist with the Awards Program by procuring and preparing certificates and pins, scheduling location of ceremony, arranging for caterers, and notifying participating personnel.
Provide departing personnel with check-out list and assists in departure check-out.
Escort visitors and applicants.
Prepare FSN employment materials (forms and contracts) for orientation packages.
Extract biographic or other data from files for preparation of various reports and data calls.
Maintain due dates for LES Performance Evaluation Reports (PERs) and notify all supervisors on a timely basis regarding EER completion schedules. Maintain section records and regulations, including 3 FAM, FSNP, Post FSN Handbook, etc.
Perform other duties as assigned by supervisor.
QUALIFICATIONS REQUIRED FOR EFFECTIVE PERFORMANCE
a. Education: Completion of two years of university studies is required.
b. Prior Work Experience: Minimum two years of progressively responsible clerical experience in the field of Human Resources or Administrative management or a closely related field is required. One year of experience in recruitment is required.
c. Post Entry Training: Provided by LES supervisor and by formal Department of State training online.
d. Language Proficiency: Level IV English and French, as well as fluency in Kirundi are required.
e. Knowledge: Must have a good knowledge of general office operations and procedural requirements, principles and practices pertaining to functions performed in the HR Office. Must have good understanding and familiarity with local labor and social security laws and regulations.
f. Skills and Abilities: Level III typing/word processing skills are required, as are basic computer skills and familiarity; ability to organize work logically and follow through on all tasks to completion is required. Must have ability to deal with a wide variety of personalities; must have ability to set priorities and meet deadlines; must be able to respect and maintain impartiality and client confidentiality.
POSITION ELEMENTS
a. Supervision Received: Is directly supervised by the Senior Human Resources Assistant.
b. Available Guidelines: Dept of State regulations, Foreign Affairs Manuals, published post procedures, handbooks, and Management Notices, supervisor’s advice and guidance, and formal State Dept. training seminars.
c. Exercise of Judgment: In processing LES social security contributions, EERs, medical reimbursement claims; in maintaining client and section confidentiality and impartiality; in setting priorities and meeting deadlines.
d. Authority to Make Commitments: None
e. Nature, Level and Purpose of Contacts: Local authorities and businesses to obtain information relative to the local compensation benefits and retirement regulations; American and LES staff in carrying out routine functions of position.
f. Supervision Exercised: None.
g. Time Required to Perform Full Range of Duties after Entry into the Position: 1 year.
Vacancy Announcement No. 2011-29 3/6 December 21, 2011
SELECTION PROCESS
When fully qualified, US Citizen Eligible Family Members (USEFMs) and US Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application.
ADDITIONAL SELECTION CRITERIA
1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
2. Current employees serving a probationary period are not eligible to apply.
3. Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.
4. Currently employed US Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
5. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.
How TO APPLY
Interested candidates for this position must submit the following for consideration of the application:
1. Application for Employment as a Locally Employed Staff or Family Member (DS-174); or a current resume or curriculum vitae; plus
2. Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
3. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.
If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the Application for Employment.
Failure to do so will result in an incomplete application.
A. Position Title
B. Position Grade
C. Vacancy Announcement Number (if known)
D. Dates Available for Work
E. First, Middle, & Last Names as well as any other names used
F. Date and Place of Birth
G. Current Address, Day, Evening, and Cell phone numbers
H. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes or No; if yes, provide number)
I. U.S. Social Security Number and/or Identification Number
J. Eligibility to work in the country (Yes or No)
K. Special Accommodations the Mission needs to provide
L. If applying for position that includes driving a U.S. Government vehicle Driver’s License Class / Type
M. Days available to work
Vacancy Announcement No. 2011-29 4/6 December 21, 2011
N. List any relatives or members of your household that work for the U.S. Government (include their Name, Relationship, & Agency, Position, Location)
O. U.S. Eligible Family Member and Veterans Hiring Preference
P. Education
Q. License, Skills, Training, Membership, & Recognition
R. Language Skills
S. Work Experience
T. References
SUBMIT APPLICATION TO
Human Resources Office
Attention: The Human Resources Officer
Embassy of the United States
Avenue des Etats Unis
B.P 1720 Bujumbura
or
Email: BujumburaHR@state.gov
POINT OF CONTACT
Telephone: 22.207.263
CLOSING DATE FOR THIS POSITION: January 4, 2012
Jobs in Zimbabwe at UNDP- Administrative Associate
Job Title: ADMINISTRATIVE ASSOCIATE -NATIONALS ONLY
Location : HARARE, ZIMBABWE
Application Deadline : 06-Jan-12
Type of Contract : FTA Local
Post Level : GS-6
Languages Required :
English
Duration of Initial Contract : 1 Year
Refer a Friend Apply Now
Background
The UN Women (UNW), grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the centre of all its efforts, the UN Women will lead and coordinate United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It will provide strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.
The Administrative Associate reports to the UN Women Representative for guidance and is responsible performing a variety of procurement and administrative tasks and services in the Country Office ensuring timeliness, accuracy and compliance with UNW rules, regulations, processes and procedures and promotes a client, quality and results oriented approach.
The Administrative Associate works in close collaboration with the Finance Associate in the location as well as with operations, program and other teams in the office and SRO to exchange information and ensure consistent service delivery.
Duties and Responsibilities
Summary of Key Responsibilities:
Administrative support services and support to supply and asset management
* Arrange travel and prepare travel authorization and all related requirements (visas, required clearances, immunization requirements)
* Arrange purchase of and ensure timely and appropriate distribution office equipment and supplies. Oversee sufficient inventory. Keep adequate records in Atlas to ensure proper asset management
* Preparation of inventory reports. Implementation of inventory and physical verification check-up in the office and projects.
* Liaise with UNDP and other partners in the country to ensure utilization of LTAs and vendor agreements, including the use of courier services to ensure cost effective arrangements.
Provide inputs to the administrative business processes mapping and implementation of the internal standard operating procedures (SOPs).
* Execute all necessary arrangements to ensure efficient office space allocation and all related services.
* Arrange and oversee building maintenance, movement and repair of furniture and other assets.
* Coordinate and/or manage all administrative services for events and workshops including arranging venue, travel and hotel reservations. Process visa, identity cards and other documents.
Support to the administration of budgets
* Collect, verify and organize information required for formulation of project work plans and budgets.
* Coordinate and follow up the collection and submission of the budget proposals and financial reports of the implementing partners.
* Provide inputs for the preparation of cost-recovery bills in Atlas and follow up on issues related to cost recovery system to ensure all necessary actions are complied with or completed.
* Creation of projects in Atlas, preparation of budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of a project.
* Presentation of information for audit of projects.
Support to the administration of procurement services:
* Reviews procurement request and initiate procurement procedures, administer receipt of quotations, bids or proposals ensuring accuracy of information/data and compliance with UNW regulations, rules, policies and procedures.
* Prepare purchase orders and contracts in and outside Atlas and ensure timely dispatched of purchase orders.
* Create and maintain vendor profiles in Atlas.
* Perform buyer role in Atlas for goods and services.
* Timely corrective actions on POs with budget check errors and other problems.
* Process payment of contracts and agreements with the required support documentation and certifications.
* Provision of information for preparation of cost-recovery bills in Atlas as required.
Receptionist duties:
* Screen and appropriately route telephone calls within the office. Receive and direct visitors to the office to the appropriate persons.
* Receive and route incoming mail. Arrange courier services.
* Maintain log of incoming and outgoing mail file as appropriate.
Support to knowledge building and knowledge sharing:
* Participation in the organization of training for the office staff on program and operations related issues.
* Contribute to the collection and sharing of best practices in program and financial services and administration to support training of administrative staff.
Competencies
Functional Competencies:
Building Strategic Partnerships
Maintaining information and databases
* Analyzes general information and selects materials in support of partnership building initiatives
Promoting Organizational Learning and Knowledge Sharing
Basic research and analysis
* Researches best practices and poses new, more effective ways of doing things
Documents innovative strategies and new approaches.
Job Knowledge/Technical Expertise
Fundamental knowledge of processes, methods and procedures
* Understands the main processes and methods of work regarding to the position
* Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks.
* Strives to keep job knowledge up-to-date through self-directed study and other means of learning.
* Demonstrates good knowledge of information technology and applies it in work assignments
Promoting Organizational Change and Development
Presentation of information on best practices in organizational change
* Demonstrates ability to identify problems and proposes solutions
Design and Implementation of Management Systems
Data gathering and implementation of management systems
* Uses information/databases/other management systems
* Provides inputs to the development of simple system components
* Makes recommendations related to work procedures and implementation of management system
Client Orientation
Maintains effective client relationships
* Reports to internal and external clients in a timely and appropriate fashion
* Organizes and prioritizes work schedule to meet client needs and deadlines
* Establish, builds and sustains effective relationships within the work unit and with internal and external clients
* Responds to client needs promptly
Promotes Accountability and Results-Based Management
Gathers and disseminates information
* Gathers and disseminates information on best practice in accountability and results-based management systems
Prepares timely inputs to reports
Core Competencies:
* Demonstrating/safeguarding ethics and integrity
* Demonstrate corporate knowledge and sound judgment
* Self-development, initiative-taking
* Acting as a team player and facilitating team work
* Facilitating and encouraging open communication in the team, communicating effectively
* Managing conflict
* Creating synergies through self-control
* Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge sharing is the responsibility of each staff member.
* Informed and transparent decision makingUNDP Procurement Certification programme
Required Skills and Experience
Education:
* Secondary education. Certification in administration and/or procurement desirable. University Degree in Business or Public Administration would be desirable, but it is not a requirement.
Experience:
* Minimum of 6 years of experience in administration is required, in a large corporation or organization is required.
* Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.
How to Apply:
http://jobs.undp.org/cj_view_job.cfm?cur_job_id=27198
Deadline: 6th January 2012
Location : HARARE, ZIMBABWE
Application Deadline : 06-Jan-12
Type of Contract : FTA Local
Post Level : GS-6
Languages Required :
English
Duration of Initial Contract : 1 Year
Refer a Friend Apply Now
Background
The UN Women (UNW), grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the centre of all its efforts, the UN Women will lead and coordinate United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It will provide strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.
The Administrative Associate reports to the UN Women Representative for guidance and is responsible performing a variety of procurement and administrative tasks and services in the Country Office ensuring timeliness, accuracy and compliance with UNW rules, regulations, processes and procedures and promotes a client, quality and results oriented approach.
The Administrative Associate works in close collaboration with the Finance Associate in the location as well as with operations, program and other teams in the office and SRO to exchange information and ensure consistent service delivery.
Duties and Responsibilities
Summary of Key Responsibilities:
Administrative support services and support to supply and asset management
* Arrange travel and prepare travel authorization and all related requirements (visas, required clearances, immunization requirements)
* Arrange purchase of and ensure timely and appropriate distribution office equipment and supplies. Oversee sufficient inventory. Keep adequate records in Atlas to ensure proper asset management
* Preparation of inventory reports. Implementation of inventory and physical verification check-up in the office and projects.
* Liaise with UNDP and other partners in the country to ensure utilization of LTAs and vendor agreements, including the use of courier services to ensure cost effective arrangements.
Provide inputs to the administrative business processes mapping and implementation of the internal standard operating procedures (SOPs).
* Execute all necessary arrangements to ensure efficient office space allocation and all related services.
* Arrange and oversee building maintenance, movement and repair of furniture and other assets.
* Coordinate and/or manage all administrative services for events and workshops including arranging venue, travel and hotel reservations. Process visa, identity cards and other documents.
Support to the administration of budgets
* Collect, verify and organize information required for formulation of project work plans and budgets.
* Coordinate and follow up the collection and submission of the budget proposals and financial reports of the implementing partners.
* Provide inputs for the preparation of cost-recovery bills in Atlas and follow up on issues related to cost recovery system to ensure all necessary actions are complied with or completed.
* Creation of projects in Atlas, preparation of budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of a project.
* Presentation of information for audit of projects.
Support to the administration of procurement services:
* Reviews procurement request and initiate procurement procedures, administer receipt of quotations, bids or proposals ensuring accuracy of information/data and compliance with UNW regulations, rules, policies and procedures.
* Prepare purchase orders and contracts in and outside Atlas and ensure timely dispatched of purchase orders.
* Create and maintain vendor profiles in Atlas.
* Perform buyer role in Atlas for goods and services.
* Timely corrective actions on POs with budget check errors and other problems.
* Process payment of contracts and agreements with the required support documentation and certifications.
* Provision of information for preparation of cost-recovery bills in Atlas as required.
Receptionist duties:
* Screen and appropriately route telephone calls within the office. Receive and direct visitors to the office to the appropriate persons.
* Receive and route incoming mail. Arrange courier services.
* Maintain log of incoming and outgoing mail file as appropriate.
Support to knowledge building and knowledge sharing:
* Participation in the organization of training for the office staff on program and operations related issues.
* Contribute to the collection and sharing of best practices in program and financial services and administration to support training of administrative staff.
Competencies
Functional Competencies:
Building Strategic Partnerships
Maintaining information and databases
* Analyzes general information and selects materials in support of partnership building initiatives
Promoting Organizational Learning and Knowledge Sharing
Basic research and analysis
* Researches best practices and poses new, more effective ways of doing things
Documents innovative strategies and new approaches.
Job Knowledge/Technical Expertise
Fundamental knowledge of processes, methods and procedures
* Understands the main processes and methods of work regarding to the position
* Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks.
* Strives to keep job knowledge up-to-date through self-directed study and other means of learning.
* Demonstrates good knowledge of information technology and applies it in work assignments
Promoting Organizational Change and Development
Presentation of information on best practices in organizational change
* Demonstrates ability to identify problems and proposes solutions
Design and Implementation of Management Systems
Data gathering and implementation of management systems
* Uses information/databases/other management systems
* Provides inputs to the development of simple system components
* Makes recommendations related to work procedures and implementation of management system
Client Orientation
Maintains effective client relationships
* Reports to internal and external clients in a timely and appropriate fashion
* Organizes and prioritizes work schedule to meet client needs and deadlines
* Establish, builds and sustains effective relationships within the work unit and with internal and external clients
* Responds to client needs promptly
Promotes Accountability and Results-Based Management
Gathers and disseminates information
* Gathers and disseminates information on best practice in accountability and results-based management systems
Prepares timely inputs to reports
Core Competencies:
* Demonstrating/safeguarding ethics and integrity
* Demonstrate corporate knowledge and sound judgment
* Self-development, initiative-taking
* Acting as a team player and facilitating team work
* Facilitating and encouraging open communication in the team, communicating effectively
* Managing conflict
* Creating synergies through self-control
* Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge sharing is the responsibility of each staff member.
* Informed and transparent decision makingUNDP Procurement Certification programme
Required Skills and Experience
Education:
* Secondary education. Certification in administration and/or procurement desirable. University Degree in Business or Public Administration would be desirable, but it is not a requirement.
Experience:
* Minimum of 6 years of experience in administration is required, in a large corporation or organization is required.
* Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.
How to Apply:
http://jobs.undp.org/cj_view_job.cfm?cur_job_id=27198
Deadline: 6th January 2012
UNDP Jobs in Liberia- Assessment Consultant
Job title: M&E SYSTEM MAPPING AND ASSESSMENT CONSULTANT
Location : Monrovia, LIBERIA
Application Deadline : 06-Jan-12
Additional Category Millennium Development Goals
Type of Contract : Individual Contract
Post Level : International Consultant
Languages Required :
English
Starting Date :
(date when the selected candidate is expected to start) 15-Feb-2012
Duration of Initial Contract : 45 days
Expected Duration of Assignment : 45 day
Refer a Friend Apply Now
Background
The United Nations in Liberia is represented by the UN Mission (UNMIL) and the UN Country Team (UNCT), comprising 16 specialized agencies, funds, programmes, the World Bank, the IFC and the IMF. Working together, the UN in Liberia has developed the United Nations Development Assistance Framework (UNDAF – 2008-2012), and is engaged in planning and implementing joint programmes, in support of the Government’s Poverty Reduction Strategy (Lift Liberia – 2008-2012).
In October 2010, the UN in Liberia launched Delivering as One (DaO), with a view to replace with the current system of separate country programmes and plans for agencies and entities and with One Programme and One Budget framework, overseen by One Leader. The new model, currently referred to as the United Nations Development Assistance Plan (UNDAP) is anticipated in either December 2012 or July 2013. The objective of the One Programme model is for the UN to become a more effective development partner to the Government of Liberia by responding to the country’s national priorities more efficiently, coherently, and increasing the sustainability of programmatic results.
In November 2010, a mid-term review was conducted of the UNDAF in Liberia. It found that the UNDAF M&E framework was not an effective tool for monitoring of progress and results achieved, and that the UNDAF Outcome Group’s work plan monitoring was also critically insufficient. Similarly, the review of the UN and GoL Joint Programmes, conducted in December 2009, found that the Joint Programmes had weak M&E frameworks and that the monitoring of progress and accountability mechanisms needed improvement.
At the presentation of the MTR of the UNDAF in December 2010, the UN Resident Coordinator and UNMIL DSRSG for Governance and Recovery, Mr Moustapha Soumaré, pledged that the UN would actively address the shortcomings of the UN M&E systems and frameworks, and also look at how to improve and enhance support to and linkages with Government M&E efforts and initiatives.
The UN Inter-Agency Programming Team (IAPT) and its M&E Advisory Group has decided to initiate the implementation of the RC/DSRSG’s commitment, by commissioning a consultancy that will study the M&E systems and practices across UN bodies and Government entities, and identify ways to enhance accountability for results, learning from experience and use of available information.
The overall objective of this consultancy is to have an inventory of systems for monitoring and evaluation in key UN entities in Liberia and across line ministries in the GoL, along with actionable recommendations for how to strengthen the demand and use of monitoring and evaluation information, and also looking at capacity for monitoring and evaluation. This information will enable the UN as well as Government to take concrete steps to improve the environment and opportunities for quality monitoring and evaluation in Liberia.
Providing the inventory of key GoL M&E systems is intended to inform relevant UN agencies what information is being gathered and processed in GoL and where linkages should be established, but equally to assist GoL in its own efforts to improve its monitoring and evaluation systems and efforts. The same applies to the assessment of demand and use of M&E information in GoL, which this consultancy will also produce; the objective being to contribute information to GoL’s strategic work on monitoring, evaluation and results based management.
Additional objectives of the consultancy are to sensitize management levels in the UN and GoL about the role of working environments, organizational conditions and ability to implement changes, for effective results based management. Also, in and of itself, the consultancy will contribute quality evidence and analysis to discussions across UN and GoL about monitoring, evaluation and results based management.
Duties and Responsibilities
The scope of the consultancy includes:
* To develop an inventory of key UN and GoL M&E systems – with a clear distinction between Monitoring and Evaluation;
* To assess practices for demand and use of Monitoring and Evaluation information in key UN agencies and GoL entities – with a clear distinction between Monitoring and Evaluation;
* To assess capacity for M&E in key UN and GoL entities;
* To develop recommendations for how the UN and the GoL can strengthen their M&E system, addressing harmonization of and possible linkages between various M&E systems, as well as where and how capacity could be enhanced; To develop recommendations for where and how to change practices for M&E information demand and use.
Deliverables/Outputs :
The outputs will be assessed against, among other things, the brief conceptual framework submitted as part of the initial proposal submitted by the selected consultant(s).
Deliverables are linked to the payment as follows:
* An Inception Report, outlining the key scope of the work and intended work plan of the consultancy, will be submitted after 5 days of commencing the consultancy. The inception report will be discussed and agreed with the Consultancy Management Team; 20 % of total contract sum;
* A presentation of preliminary findings, in line with the agreed scope of work, will be presented verbally half-way through the consultancy; 23 days after commencement of the consultancy; 20 % of total contract sum;
* A draft Report will be presented and discussed with the Consultancy Management Team and key stakeholders before the departure of the consultant; 40 days after commencement of the consultancy; 20 % of total contract sum;
* A Final Report with specific recommendations, including a proposed action plan for the way forward will be submitted within two weeks of the Consultant’s departure; 45 days after commencement of the consultancy; 40 % of total.
Application Procedure:
Only shortlisted applicants will be notified and forwarded the Individual Consultant Procurement Notice along with terms of reference and general conditions of contrat for the services of Individual Contractors. Short listed candidates will be asked to submit the following:
1. General Proposal explaining why they are the most suitable for the work;
2. Financial proposal;
3. Personal CV including past experience in similar projects and at least 3 references.
To be added to the Request for Proposals: All applicants must submit a brief conceptual framework explaining what results based management, monitoring, evaluation mean and how they connect in practical ways in public organizations such as the UN system and Government institutions. The conceptual framework must also address key organisational conditions for meaningful and useful M&E. This will provide the opportunity to critically assess whether the applicant has a clear conceptual mind about the subject matter, and what type of process, analysis and recommendations can be expected. In addition, the assessment of the consultancy outputs can be made against this initial conceptual framework; it strengthens the clarity of the ‘contract’ that is the consultancy.
Competencies
The consultant must have:
* At least 10 years of work experience in management (public or private sector), programme development, monitoring and evaluation and/or related fields;
* A detailed knowledge and familiarity of the UN, its programming processes and coordination mechanisms, as well as public sector management. Work experience from within the UN would be an asset, as would work experience from Liberia;
* Fluency in English.
Required Skills and Experience
The consultant must have:
* Advanced University degree (Masters Degree or equivalent) in a relevant Social Science (Public Administration, Business Administration, International Relations, etc.).
How to Apply:
http://jobs.undp.org/cj_view_job.cfm?cur_job_id=27162
Deadline: 06-Jan-12
Location : Monrovia, LIBERIA
Application Deadline : 06-Jan-12
Additional Category Millennium Development Goals
Type of Contract : Individual Contract
Post Level : International Consultant
Languages Required :
English
Starting Date :
(date when the selected candidate is expected to start) 15-Feb-2012
Duration of Initial Contract : 45 days
Expected Duration of Assignment : 45 day
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Background
The United Nations in Liberia is represented by the UN Mission (UNMIL) and the UN Country Team (UNCT), comprising 16 specialized agencies, funds, programmes, the World Bank, the IFC and the IMF. Working together, the UN in Liberia has developed the United Nations Development Assistance Framework (UNDAF – 2008-2012), and is engaged in planning and implementing joint programmes, in support of the Government’s Poverty Reduction Strategy (Lift Liberia – 2008-2012).
In October 2010, the UN in Liberia launched Delivering as One (DaO), with a view to replace with the current system of separate country programmes and plans for agencies and entities and with One Programme and One Budget framework, overseen by One Leader. The new model, currently referred to as the United Nations Development Assistance Plan (UNDAP) is anticipated in either December 2012 or July 2013. The objective of the One Programme model is for the UN to become a more effective development partner to the Government of Liberia by responding to the country’s national priorities more efficiently, coherently, and increasing the sustainability of programmatic results.
In November 2010, a mid-term review was conducted of the UNDAF in Liberia. It found that the UNDAF M&E framework was not an effective tool for monitoring of progress and results achieved, and that the UNDAF Outcome Group’s work plan monitoring was also critically insufficient. Similarly, the review of the UN and GoL Joint Programmes, conducted in December 2009, found that the Joint Programmes had weak M&E frameworks and that the monitoring of progress and accountability mechanisms needed improvement.
At the presentation of the MTR of the UNDAF in December 2010, the UN Resident Coordinator and UNMIL DSRSG for Governance and Recovery, Mr Moustapha Soumaré, pledged that the UN would actively address the shortcomings of the UN M&E systems and frameworks, and also look at how to improve and enhance support to and linkages with Government M&E efforts and initiatives.
The UN Inter-Agency Programming Team (IAPT) and its M&E Advisory Group has decided to initiate the implementation of the RC/DSRSG’s commitment, by commissioning a consultancy that will study the M&E systems and practices across UN bodies and Government entities, and identify ways to enhance accountability for results, learning from experience and use of available information.
The overall objective of this consultancy is to have an inventory of systems for monitoring and evaluation in key UN entities in Liberia and across line ministries in the GoL, along with actionable recommendations for how to strengthen the demand and use of monitoring and evaluation information, and also looking at capacity for monitoring and evaluation. This information will enable the UN as well as Government to take concrete steps to improve the environment and opportunities for quality monitoring and evaluation in Liberia.
Providing the inventory of key GoL M&E systems is intended to inform relevant UN agencies what information is being gathered and processed in GoL and where linkages should be established, but equally to assist GoL in its own efforts to improve its monitoring and evaluation systems and efforts. The same applies to the assessment of demand and use of M&E information in GoL, which this consultancy will also produce; the objective being to contribute information to GoL’s strategic work on monitoring, evaluation and results based management.
Additional objectives of the consultancy are to sensitize management levels in the UN and GoL about the role of working environments, organizational conditions and ability to implement changes, for effective results based management. Also, in and of itself, the consultancy will contribute quality evidence and analysis to discussions across UN and GoL about monitoring, evaluation and results based management.
Duties and Responsibilities
The scope of the consultancy includes:
* To develop an inventory of key UN and GoL M&E systems – with a clear distinction between Monitoring and Evaluation;
* To assess practices for demand and use of Monitoring and Evaluation information in key UN agencies and GoL entities – with a clear distinction between Monitoring and Evaluation;
* To assess capacity for M&E in key UN and GoL entities;
* To develop recommendations for how the UN and the GoL can strengthen their M&E system, addressing harmonization of and possible linkages between various M&E systems, as well as where and how capacity could be enhanced; To develop recommendations for where and how to change practices for M&E information demand and use.
Deliverables/Outputs :
The outputs will be assessed against, among other things, the brief conceptual framework submitted as part of the initial proposal submitted by the selected consultant(s).
Deliverables are linked to the payment as follows:
* An Inception Report, outlining the key scope of the work and intended work plan of the consultancy, will be submitted after 5 days of commencing the consultancy. The inception report will be discussed and agreed with the Consultancy Management Team; 20 % of total contract sum;
* A presentation of preliminary findings, in line with the agreed scope of work, will be presented verbally half-way through the consultancy; 23 days after commencement of the consultancy; 20 % of total contract sum;
* A draft Report will be presented and discussed with the Consultancy Management Team and key stakeholders before the departure of the consultant; 40 days after commencement of the consultancy; 20 % of total contract sum;
* A Final Report with specific recommendations, including a proposed action plan for the way forward will be submitted within two weeks of the Consultant’s departure; 45 days after commencement of the consultancy; 40 % of total.
Application Procedure:
Only shortlisted applicants will be notified and forwarded the Individual Consultant Procurement Notice along with terms of reference and general conditions of contrat for the services of Individual Contractors. Short listed candidates will be asked to submit the following:
1. General Proposal explaining why they are the most suitable for the work;
2. Financial proposal;
3. Personal CV including past experience in similar projects and at least 3 references.
To be added to the Request for Proposals: All applicants must submit a brief conceptual framework explaining what results based management, monitoring, evaluation mean and how they connect in practical ways in public organizations such as the UN system and Government institutions. The conceptual framework must also address key organisational conditions for meaningful and useful M&E. This will provide the opportunity to critically assess whether the applicant has a clear conceptual mind about the subject matter, and what type of process, analysis and recommendations can be expected. In addition, the assessment of the consultancy outputs can be made against this initial conceptual framework; it strengthens the clarity of the ‘contract’ that is the consultancy.
Competencies
The consultant must have:
* At least 10 years of work experience in management (public or private sector), programme development, monitoring and evaluation and/or related fields;
* A detailed knowledge and familiarity of the UN, its programming processes and coordination mechanisms, as well as public sector management. Work experience from within the UN would be an asset, as would work experience from Liberia;
* Fluency in English.
Required Skills and Experience
The consultant must have:
* Advanced University degree (Masters Degree or equivalent) in a relevant Social Science (Public Administration, Business Administration, International Relations, etc.).
How to Apply:
http://jobs.undp.org/cj_view_job.cfm?cur_job_id=27162
Deadline: 06-Jan-12
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