Job Title:Programme Analyst (Somali Nationals only), Garowe, Somalia
Closing Date: Tuesday, 10 July 2012
Garowe, Nugaal (Puntland), Somalia
PROGRAMME ANALYST (SOMALI NATIONALS ONLY)
Location : Garowe, SOMALIA Application Deadline : 10-Jul-12 Type of Contract : Service Contract Post Level : SB-4 Languages Required :
English Starting Date :
(date when the selected candidate is expected to start) 01-Sep-2012
Duration of Initial Contract : One Year Expected Duration of Assignment : N/A
The UN JPLG for Somalia is a 5 year joint programme of ILO, UNCDF, UNDP, UN-HABITAT and UNICEF. The partners in the Joint Programme are the Somalia Government Institutions, Regional Councils, District Councils, Legislatures, Municipal Associations, International and Local NGOs/CSOs, and the private sector. The Programme is aligned to the programming frameworks of the Somalia Reconstruction and Development Programme (RDP) 2008-12 and the UN Transition Plan (UNTP) 2008-9. The outcome of the RDP is to achieve decentralized service delivery in all of Mogadishu, Garowe and Hargeisa. The outcome of the UNTP is that local governance contributes to peace and equitable priority service delivery in selected locations.
It is envisaged to achieve as wide coverage in Somalia as resources and conditions allow with a comprehensive approach to assist local governments to be credible, professional service providers, increasing public investment in basic services, and strengthening civic awareness and participation in local decision-making and development. The strategy pursued will comprise:
Policy and legal frameworks for decentralization, local government, service provision and land management;
Institutionalizing local government systems, vertical and horizontal inter-government linkages and civic education initiatives;
Investment in public services and goods through testing a Local Development Fund model, direct service provision and promotion of public-private partnerships; and
Processes and systems for housing, land and property disputes and resolution.
Throughout the Programme, strong emphasis will be placed on gender and women in local government, human rights and local governance, and good governance principles of transparency, accountability and participation.
Under the overall guidance of the Project Manager for Local Governance and the Head of Sub Office - Garowe as a second supervisor, and in close coordination with other JPLG staff the Programme analyst provides programming, administrative and financial services ensuring high quality, accuracy and consistency of work for JPLG and UNDP. The Programme Analyst promotes a client-oriented approach consistent with UNDP rules and regulations .
The Programme Analyst works in close collaboration with the operations team, programme and JPLG project staff in Garowe sub-office , UNDP office in Nairobi, and Government officials, technical advisors and experts, multi-lateral and bi-lateral donors and civil society ensuring successful UNDP project implementation.
Duties and Responsibilities
Summary of key functions:
Ensure the implementation of the Local Governance and Decentralized Service Delivery Project
Efficient procurement, administrative and logistic services and representation
Financial resources management
Efficient support to tasks related to advocacy, programming, monitoring and evaluation, and representation.
Facilitation of knowledge building and knowledge sharing
1. Ensure the implementation of the programming activities in Garowe focusing on the achievements of the following results:
Collaborate in the develop of Letters of Agreement for the Ministry of Ministry of Women Development and Family Affairs;
Ensure proper implementation of all activities with the Ministry of Women Development and Family Affairs and act as the liaison officer between the UNDP/ JPLG team and the Ministry;
Constant monitoring and analysis of the operating environment, suggestion of quick readjustments of the programming activities;
Elaboration of monthly work plans and budget as well as monthly narrative and financial report;
Collaborate with the JPLG Team Leader in the preparation of narrative reports for donors and partners as well as in the planning and revision of project workplans.
2. Efficient procurement, administrative logistic services focusing on the achievement of the following results:
Provide all necessary support as required in terms of administrative and DEX reporting requirements, and all relevant clearance procedures for finance, procurement, recruitment, travel, etc.
In liaison with the Project Manager and with support from the UNDP Operations Unit update and initiate processing of project financial entries in Atlas; ensure transmission of project financial data for inclusion in Atlas;
Reconcile the records of payments with activities and recommends new disbursements to the Project Manager;
Under the guidance of the Project Manager and in close collaboration with the Procurement Unit, carry out and submit required preparatory work for contracts, tendering, bill of quantities and works, according to UNDP procedures, rules and regulations ;
Ensures there is an adequate and retrievable filing system for all UNDP JPLG documents including soft and hard copies;
Supervise logistical arrangements for visiting missions, ensure briefing kits are compiled, liaise with Field Security Coordination Officer (FSCO) and ensure security clearance and visas are obtained for all staff and consultants traveling to Garowe;
Attends meetings JPLG team meetings and UNDP meetings and is involved in and takes minutes, records, distributes and files agreements.
3. Ensure efficient financial resources management to the UNDP JPLG focusing on the achievements of the following results:
Proper control of the supporting documents for UNDP payments and financial reports from counterparts; preparation of all types of vouchers for development and management projects and on-behalf of client agencies; PO vouchers for development and management projects; and payment execution;
Monthly expenditures tracking in accordance with UNDP rules and regulations ;
Manage and administer the budget;
Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed transactions are correctly recorded and posted in Atlas; travel claims and other entitlements are duly processed;
Review of financial reports from partners and sub-contractors;
Provide support, backstopping, and quality control to counterparts in financial reporting and identify areas for improvement in the management and use of the budget;
Analysis and presentation of information on the status of financial resources as required;
Liaise and cooperate with the Finance Unit and the Project Assistant in Nairobi to ensure consistency in financial reporting;
Management of any cash receipts and petty cash.
4. Efficient support to tasks related to advocacy, monitoring and evaluation, and representation.
In close collaboration with the Project Manager, monitor all works with the support of the project officers in the field;
Drafts correspondence and reports relevant to the project; contributes to monitoring and evaluation procedures in close collaboration with the Project Coordination Unit, and compiles relevant data as needed;
Collect, maintain and update data relevant to project areas being supported, maintain work plan information for all programmes;
Coordinates and cooperates at all times with the UNDP sub office;
Carry out any other relevant duties requested by the Project Manager.
5. Ensures facilitation of knowledge building and knowledge sharing focusing on achievement of the following results:
Organization of trainings for the operations/ projects staff;
Synthesis of lessons learnt and best practices in the project;
Sound contributions to knowledge networks and communities of practice .
Impact of Results:
The key results have an impact on the execution of the CO financial services management and the JPLG/UNDP in terms of quality and accuracy of work. Accurate data entry and presentation of financial information and a client-oriented approach enhances UNDPâs capability to effectively and efficiently manage financial resources .
Demonstrates integrity by modeling the UNâs values and ethical standards;
Promotes the vision, mission, and strategic goals of UNDP;
Displays strong cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Treats all people fairly without favoritism.
Knowledge Management and Learning
Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example;
Actively works towards continuing personal learning and development, acts on learning plan and applies newly acquired skills.
Development and Operational Effectiveness
Ability to conduct results-based management and reporting;
Solid knowledge in financial resources and human resources management , contract, asset and procurement, information and communication technology, general administration.
Management and Leadership
Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback;
Consistently approaches work with energy and a positive, constructive attitude;
Demonstrates good oral and written communication skills;
Demonstrates openness to change and ability to manage complexities;
Leads teams effectively and shows mentoring as well as conflict resolution skills;
Remains calm, in control and good humored even under pressure.
Required Skills and Experience
Masterâs Degree in Social Science, public administration , business administration or related field;
A first level university degree with a combination of 2 yearsâ experience in public administration may be accepted in lieu of the master's university.
2 years professional experience in project administration with a first level university degree in a similar position, at the national or international level is required;
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.
Fluency in written and spoken English and Somali is required.
Terms of Service:
This is a non-staff contract under the Service Contract modality of hiring of the UNDP. Individuals engaged under a Service Contract serve in their individual capacity and not as representative of a government institutions, corporate body or other authority external to UNDP. The incumbent shall not be considered as staff of UNDP, the UN common system or the government and are therefore not entitled to any diplomatic privileges or any other special status or conditions.
How to Apply
Applicants are requested to upload a copy of their latest updated P11 Form instead of a CV which can be downloaded from this website: http://www.sas.undp.org/Documents/P11_Personal_history_form.doc
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
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