Driver Job Vacancy at UN Nigeria

Job Title:Driver/ Registry clerk, Abuja Closing Date: Tuesday, 29 May 2012 UNDP Samora Machel Street Abuja, Nigeria DRIVER/REGISTRY CLERK Location : Abuja, NIGERIA Application Deadline : 29-May-12 Type of Contract : FTA Local Post Level : GS-3 Languages Required : English Background Under the guidance and supervision of the Administrative Associate, the Driver/Registry Clerk provides reliable and safe driving services ensuring high accuracy of work and reliable registry services to the operations of the Common Services Unit staff in the CO, Consultants and Experts and UN staff on mission.. The Driver/Registry Clerk demonstrates a client-oriented approach, tact and ability to work with people of different national and cultural backgrounds. Duties and Responsibilities Summary of key functions: Maintenance of proper registry system Effective mail management Cost recovery for pouch services Day-to-day maintenance of the assigned vehicle Provision of reliable and secure driving services Ensures maintenance of registry system focusing on achievement of the following results: Maintenance of the office filing system in accordance with the UNDP Global Filing System Opening of new subject files as required and disposal of old files in accordance with the established retention schedule Maintenance of archives, making sure files are properly stored and accessible; safe keeping of documents Provision of photocopies of material from the registry files, as requested by staff. Assistance in the collection of reference and background material from registry files Establishment and maintenance of records system of file movements within the office; maintenance of the office circulation and reading files. Preparation of correspondence and reports related to registry activities Ensures provision of effective mail management focusing on achievement of the following results: Receipt, registration, coding and forwarding of incoming faxes, letters and other correspondence to proper department/unit/officer. Registration and dispatch of the outgoing communications, including pouch, and follow-up distribution. Prepares the summary of enclosure forms and necessary documents and maintains the file on pouches received to ensure that all bags are accounted for. Ensures cost recovery for pouch/courier services focusing on achievement of the following results: Provision of information for proper prorating and billing of user agencies. Follow up with agencies to ensure reimbursement of the courier charges Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc. Ensures provision of reliable and secure driving services by a) driving office vehicles for the transport of authorized personnel and delivery and collection of mail, documents and other items and b) Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports. Competencies Corporate Competencies: Demonstrates commitment to UNDP mission, vision and values Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability Functional Competencies: Knowledge Management and Learning Shares knowledge and experience Provides helpful feedback and advice to others in the office Development and Operational Effectiveness Demonstrates good IT skills Good knowledge of UNDP global filing system Understanding of UNDP operations procedures Leadership and Self-Management Focuses on result for the client and responds positively to feedback Consistently approaches work with energy and a positive, constructive attitude Remains calm, in control and good humored even under pressure Responds positively to critical feedback and different points of view OPERATIONAL EFFECTIVENESS Ability to perform a variety of repetitive and routine tasks and duties Ability to review data, identify and adjust discrepancies Ability to handle a large volume of work possibly under time constraints Good knowledge of administrative rules and regulations Ability to operate and maintain a variety of computerized business machines and office equipment in order to provide efficient delivery of service Ability to organize and complete multiple tasks by establishing priorities Demonstrates excellent knowledge of driving rules and regulations and skills in minor vehicle repair Demonstrates excellent knowledge of protocol (for Drivers) Demonstrates excellent knowledge of security issues (for Drivers) Required Skills and Experience Education: Secondary education. Some typing skills required and knowledge of sound record-keeping procedures Experience: 5 years of relevant work experience Ability to work with computer and office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and database packages. Language: Fluency in the UN and national language of the duty station. Application: Interested Candidates should apply online through the website by clicking on the Apply now button. The system will prompt you to upload a CV on the next page. Please note that instead of a CV you're required to download the UNDP Personnel History Form (P11) from the following link: http://sas.undp.org/Documents/P11_Personal_history_form.doc Complete it and upload when prompted. Applications without a fully completed P11 form will not be considered. Only applicants that are shortlisted will be contacted. The system will only allow for one attachment. Note: The UN is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.